Publication Materials

Providing details about an event in publicity materials can help participants determine what accommodations may be needed, if any. Information that may be helpful to know includes location, availability of assistive listening devices and wheelchairs and what the food options are for persons with food allergies and sensitivities.

Expand FAQ List

  • We recommend using an accommodation statement to let individuals know that they may request accommodations for your event or program, if needed. The standard language the ADA Coordinator recommends is:

    "Texas State University welcomes individuals with disabilities to participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please contact [Insert Email and telephone number of program/event sponsor] at least three business days in advance of your participation or visit. We ask that any requests for sign language interpreters and/or CART services be made two weeks in advance, if possible."

    Abbreviated Reasonable Accommodation Statement:

    Out of consideration for when writing space is limited: Persons with disabilities who would like to request accommodations or have questions about physical access may contact [insert email and telephone number of the program/event sponsor] in advance of the program or visit.

     

  • When designing publicity materials, such as email flyers, word documents, or PDFs, we encourage making them accessible from the start. Resources on ensuring your web and print content is accessible are available on the Digital Accessibility website.

  • An accommodation is a change, alteration or modification to the way things are customarily done that provides equal or as close to equal access as is feasible.  Examples of accommodations include but are not limited to:

    • Sign Language Interpreter
    • Materials in alternative formats, such as providing a digital version of a hand-out, braille material or changing fronts sizes.
    • Preferential Seating
    • Assistive Listening Devices

    At larger events or events offering accommodations, designate someone to be responsible for exploring accommodations as well as help with seating, ensuring captioning and other technology is working, maintaining clear pathways or responding to other needs.

    Requests should be responded to in a timely manner and any cost associated is covered by the department sponsoring the event. The accommodation preferred by the participant should be given primary consideration, however, in some circumstances, several accommodation options may be available.

    For any further questions regarding accommodations, you may contact the ADA Compliance Coordinator at ADACoordinator@txstate.edu