Compliance Matrix
This Compliance Matrix details the decentralized matrix of Texas State officers and administrators responsible for specific compliance areas, coordinated and supported by the Chief Compliance Officer.
Compliance Area |
Accountable Department/Office |
Accountable Senior Official(s) ---------------------------------- Functionally Responsible Contact |
Compliance Partner |
Representative Issue(s) |
Representative Law, Regulation, Requirement |
---|---|---|---|---|---|
Academic Affairs - Athletic Academic Eligibility |
Office of the Provost University College |
Dr. Eugene J Bourgeois Provost and Vice President, Academic Affairs ------------------------------ Dr. Mary Ellen Cavitt Associate Vice President for Academic Success and Dean, University College |
Laurie Hindson Director-Athletic Academic Center Assistant Dean, University College Assistant Athletic Director |
Athletic Academic Eligibility |
External: NCAA : NCAA website NCAA Manual: NCAA Manual Internal: |
Academic Affairs - Office of Registrar |
Office of Registrar Website: https://www.registrar.txstate.edu/ |
Dr. Eugene J Bourgeois Provost and Vice President, Academic Affairs |
Martha Fraire-Cuellar Interim University Registrar |
Office of Registrar and Athletic Certification |
External: Family Educational Rights and Privacy Act of 1974 (FERPA) 20. U.S.C. Section 1232g Higher Education Act of 1965 – Annual Disclosure of Consumer Information Texas Administrative Code Title 40 Chapter 461 (Hazelwood) and 38 US Code Title 38 (GI Bill) Internal: UPPS No. 01.04.31 Access to Student Records Pursuant to FERPA of 1974 UPPS 07.08.03 Federally-Required Disclosures of Consumer Information |
Academic Affairs - Financial Aid and Scholarships |
Financial Aid and Scholarships Website: finaid.txstate.edu |
Dr. Eugene J Bourgeois Provost and Vice President, Academic Affairs ------------------------------ Dr. Christopher Murr Assistant Vice President, Financial Aid and Scholarships |
Rebecca Bradley Assistant Director, Financial Aid and Scholarships |
Eligibility Requirements for Financial Aid and Scholarships |
External: Federal: Department of Education Higher Education Act - Title IV Code of Federal Regulations (CFR) Parts 600-694 U.S. Code, Title 20, Chapter 28 Federal Student Aid (FSA) Partner Connect State: State Auditor’s Office Texas Education Code - Section 56 Texas Higher Education Coordinating Board (THECB) Rules Internal: UPPS No. 07.07.01 Satisfactory Academic Progress (SAP) for Undergraduate Students on Financial Aid UPPS No. 07.08.03 Federally-Required Disclosures of Consumer Information |
Academic Affairs - International Student and Scholar Services |
International Affairs Website: https://www.txstate.edu/internationalminds/ International Student and Scholar Services |
Dr. Eugene J Bourgeois Provost and Vice President, Academic Affairs ------------------------------ Rosario Davis Assistant Vice President and Director of International Affairs |
Dr. Jonathan Tyner Associate Director, PDSO (Principal Designated School Official) International Student and Scholar Services |
International Student and Scholar Services |
External: Electronic Code of Federal Regulations - https://www.ecfr.gov/cgi-bin/text-idx?SID=cb087a9cd05dda0fc3f715ca7cb931ed&mc=true&node=pt8.1.214&rgn=div5 Title 8: Aliens and Nationality – PART 214—NONIMMIGRANT CLASSES §214.1 Requirements for admission, extension, and maintenance of status. §214.2 Special requirements for admission, extension, and maintenance of status. §214.3 Approval of schools for enrollment of F and M nonimmigrants. §214.4 Denial of certification, denial of recertification, or withdrawal of SEVP certification. §214.5 Libyan and third country nationals acting on behalf of Libyan entities. §214.11 Alien victims of severe forms of trafficking in persons. §214.13 SEVIS fee for certain F, J, and M nonimmigrants. §214.14 Alien victims of certain qualifying criminal activity. §214.15 Certain spouses and children of lawful permanent residents. U.S. Immigration and Customs Enforcement: https://www.ice.gov/sevis/schools. 8 CFR 214.1 Requirements for admission, extension, and maintenance of status 8 CFR 214.2 (f) Academic and Language Students 8 CFR 214.2(f)(5)(ii) Change in educational levels Full Course of study 8 CFR 214.2(f)(6)(i) Concurrent enrollment: 214.2(f)(6)(iv) 8 CFR 214.2(f)(8) School transfer 8 CFR 214.2(f)(10)(ii)(A) General 8 CFR 214.2 (j) Exchange aliens 8 CFR 214.2 (m) Vocational Students M students: Extension of stay 214.2(m)(10) (i) 8 CFR 214.3 Petitions for Approval of Schools 8 CFR 214.3(g) Recordkeeping and reporting requirements 8 CFR 214.4 Denial of certification, denial of recertification or withdrawal of SEVP certification 8 CFR 214.5 Libyan and third country nationals acting on behalf of Libyan entities 8 CFR 214.13 SEVIS fee for certain F, J, and M nonimmigrants 8 CFR 248 Change of Nonimmigrant Classification J-1 Exchange Visitor Regulations and Compliance Administration: https://j1visa.state.gov/sponsors/current/regulations-compliance/ 22 CFR 62 Exchange Visitor Program 22 CFR 22 Schedule of Fees for Consular Services 8 CFR 214 Nonimmigrant Classes Internal: UPPS No. 07.09.04 – International Student Health Insurance: https://policies.txstate.edu/university-policies/07-09-04.html UPPS No. 07.11.06 – Responding to Student Deaths: https://policies.txstate.edu/university-policies/07-11-06.html UPPS No. 07.07.03 – Hourly Student Employment Procedures: https://policies.txstate.edu/university-policies/07-07-03.html AA/PPS No. 04.01.20 (7.22) – Faculty Responsibilities, Definitions, and Titles https://policies.txstate.edu/division-policies/academic-affairs/04-01-20.html UPPS No. 02.02.10 – Export Control Laws and Regulations https://policies.txstate.edu/university-policies/02-02-10.html |
Academic Affairs - Minors on Campus |
Office of the Associate Vice President for Academic Success Website: https://www.avpas.txstate.edu |
Dr. Eugene J Bourgeois Provost and Vice President, Academic Affairs |
Dr. Mary Ellen Cavitt Associate Vice President for Academic Success and Dean of University College |
Minors on Campus |
External: Senate Bill 1414 https://legiscan.com/TX/text/SB1414/id/296728 Texas Education Code (Sections 51.976 and 51.9761) https://statutes.capitol.texas.gov/Docs/ED/htm/ED.51.htm Internal: https://www.avpas.txstate.edu/moc/ UPPS No. 01.04.41. https://policies.txstate.edu/university-policies/01-04-41.html Training Module: https://sa.txstate.edu/childprotection/ Athletics Camps & Clinics policy A/PPS No. 08/02 (1.1) https://policies.txstate.edu/division-policies/athletics/08-02.html Scheduling of University Housing for Camps UPPS No. 07.03.02. https://policies.txstate.edu/university-policies/07-03-02.html Registration form for groups on minors on campus https://www.avpas.txstate.edu/moc/visitinggroups-campustours/visitinggroups/visitinggroupregistrationform.html |
Academic Affairs - Institutional Official for Research Compliance; Research Misconduct; Research Cash Advance, University Level Centers |
Office of Research and Sponsored Programs Associate Vice President for Research & Federal Relations & Chief Research Officer |
Dr. Eugene J Bourgeois Provost and Vice President, Academic Affairs ------------------------------ Dr. Shreekanth A. Mandayam Associate Vice President for Research & Federal Relations & Chief Research Officer
Dr. Michael Blanda Assistant Vice President for Research & Federal Relations Institutional Official |
Kathy Wallace | Quality Assurance Coordinator | Office of Research & Sponsored Programs |
Institutional Official for Research Compliance; Research Misconduct; Research Cash Advance Texas School Safety Center Freeman Center Meadows Center for the Water and the Environment |
External: ORI https://ori.hhs.gov/research-misconduct-0 Texas School Safety Center, Texas Education Code, Chapter 37 https://statutes.capitol.texas.gov/Docs/ED/htm/ED.37.htm Freeman Center-Annual Year-end report to Frost Bank; https://www.epa.gov/sips-tx/texas-30-tac-chapter-111-subchapter-b-outdoor-burning-sip-effective-march-21-2017-txd193 County Fire Marshal, County Fire Department; Meadows Center- Endangered Species Act, Sect. 10 Permit, Antiquities Code of Texas, TPWD Aquatic Vegetation Plan, Clean Water Act Sect. 39, Texas Water Code Sect. 26.0135, DOT-CFR 40 Title 172, OSHA 1910 Subpart T App B-Guidelines for Scientific Diving Internal: https://policies.txstate.edu/division-policies/academic-affairs/03-01-13.html; Research Cash Advance Policy https://policies.txstate.edu/university-policies/02-02-06.html Meadows Center-Spring Lake Mgmt. Plan (with EARDC) |
Academic Affairs - Research and Sponsored Programs |
Office of Research and Sponsored Programs Associate Vice President for Research & Federal Relations & Chief Research Officer |
Dr. Eugene J Bourgeois Provost and Vice President, Academic Affairs ------------------------------ Dr. Shreekanth A. Mandayam Associate Vice President for Research & Federal Relations & Chief Research Officer
Dr. Michael Blanda Assistant Vice President for Research & Federal Relations Institutional Official |
Sean Rubino Director of Research Integrity and Compliance (RIC) & Export Control Officer |
Research compliance: Conflicts of Interest (COI); Significant Financial Interest (SFI); Financial Conflicts of Interest (FCOI); Responsible Conduct in Research (RCR); Research Misconduct; compliance education & training; regulatory updates |
External: PHS Promoting Objectivity in Research; National Science Foundation COI Policies; NIH Notice on update to RCR Requirement; America COMPETES Act; Office of Research Integrity- Federal Research Misconduct Policy Internal: Procedures for SFI & FCOI; UPPS 02.02.07 Researcher Conflicts of Interest in Research & sponsored Program Activities; Responsible Conduct in Research (RCR); Postdoctoral Scholar Appointments AA/PPS 04.01.24; Addressing Allegations of Misconduct AA/PPS 03.01.13 |
Academic Affairs - Export Controls |
Research Integrity and Compliance (RIC) – Export Controls |
Dr. Eugene J Bourgeois Provost and Vice President, Academic Affairs ------------------------------ Dr. Shreekanth A. Mandayam Associate Vice President for Research & Federal Relations & Chief Research Officer
Dr. Michael Blanda Assistant Vice President for Research & Federal Relations Institutional Official |
Sean Rubino Director of Research Integrity and Compliance (RIC) & Export Control Officer |
Export Control: U.S. export laws, federal regulations governing how certain information, technologies & information can be transported abroad or communicated to foreign nationals in U.S.; Foreign Influence in research; Technology Control Plans |
External: Export Administration Regulations (EAR); International Traffic in Arms Regulations (ITAR); Office of Foreign Asset Control (OFAC); Internal: Export Control at Texas State; UPPS 02.02.10 Export Control Laws& Regulations policy |
Academic Affairs - Research Integrity and Compliance (RIC)- Human Subject Research, Animal Research, and rDNA & Biohazards |
Office of Research and Sponsored Programs Associate Vice President for Research & Federal Relations & Chief Research Officer |
Dr. Eugene J Bourgeois Provost and Vice President, Academic Affairs ------------------------------ Dr. Shreekanth A. Mandayam Associate Vice President for Research & Federal Relations & Chief Research Officer
Dr. Michael Blanda Assistant Vice President for Research & Federal Relations Institutional Official Monica Gonzales, Research Compliance Specialist 245-2314 Maria Reeves Mgr. Comparative Research Facility 245-8081 |
Sean Rubino Director of Research Integrity and Compliance (RIC) & Export Control Officer |
Human Subject Protection- Institutional Review Board (IRB) Animal Research-Institutional Animal Care and Use Committee (IACUC) rDNA & Biohazards-Institutional Biosafety Committee (IBC) |
External: Office for Human Research Protections; Protection of Human Subjects 45 CFR 46; Animal Welfare Act (AWA); PHS Policy on Humane Care & Use of Laboratory Animals; Guide for the Care and Use of Laboratory Animals; Biosafety in Microbiological & Biomedical Laboratories (6th Edition);OSHA Standards Blood Borne Pathogens; NIH Guidelines Internal: IRB, Protection of Human Subjects Policy; IACUC; Animal Care & Use Policy; Institutional Biosafety Committee (IBC); ORSP Policies |
Academic Affairs - Technology Transfer and Contracts (TTC) |
Office of Research and Sponsored Programs Associate Vice President for Research & Federal Relations & Chief Research Officer |
Dr. Eugene J Bourgeois Provost and Vice President, Academic Affairs ------------------------------ Dr. Shreekanth A. Mandayam Associate Vice President for Research & Federal Relations & Chief Research Officer
Dr. Reddy Venumbaka Director Technology Transfer and Contracts |
Kathy Wallace | Quality Assurance Coordinator | Office of Research & Sponsored Programs |
Negotiate research related contractual agreements for compliance with state contracting laws; Administration/management university intellectual property (IP); research related disclosures, NDAs & MTAs; University-industry commercialization, partnerships, patents, technology licensing and service/testing agreements |
External: Texas Government Code; Texas Education Code Tech Transfer Act; TSUS Rules; Bayh-Dole Act; Department of Commerce regs U.S. Patents; NIH guidelines; Internal: AA/PPS No. 02.03.30 Faculty-Authored Teaching Material |
Academic Affairs - Strategic Research Initiatives (SRI) |
Office of Research and Sponsored Programs Associate Vice President for Research & Federal Relations & Chief Research Officer |
Dr. Eugene J Bourgeois Provost and Vice President, Academic Affairs ----------------------------- Dr. Shreekanth A. Mandayam Associate Vice President for Research & Federal Relations & Chief Research Officer
Evy Gonzales Director Strategic Research Initiatives 245-2314 |
Kathy Wallace | Quality Assurance Coordinator | Office of Research & Sponsored Programs |
Monitoring institutional eligibility and filing letters for HSI, MSI and other capacity building funding opportunities (i.e. NIH Research Enhancement Program Awards (R15), USED Title V/III grants, USDA HSI, DOD HBCU/MI grants etc.) |
External: US Department of Education: Developing Hispanic-Serving Institutions (DHSI) – Title V, Part A; Promoting Postbaccalaureate Opportunities for Hispanic Americans (PPOHA) – Title V, Part B; Hispanic-Serving Institutions Science, Technology, Engineering, or Mathematics and Articulation (HSI STEM) – Title III, Part F *Note* Institutional Research (IR) submits eligibility certification. |
Academic Affairs - Pre and Post Award Support Services |
Office of Research and Sponsored Programs Associate Vice President for Research & Federal Relations & Chief Research Officer |
Dr. Eugene J Bourgeois Provost and Vice President, Academic Affairs ------------------------------ Dr. Shreekanth A. Mandayam Associate Vice President for Research & Federal Relations & Chief Research Officer
Kay Beauchamp Director of Pre-Award Services 245-2102 |
Marivel Alvarez Director Post-Award Services 245-2591 |
Pre and Post Award Requirements; Financial Reporting and Regulatory Review; Internal Controls; Cost Allowability; Effort Certification |
External: TSUS Rules; OMB Uniform Guidance; Cost Accounting Standards (CAS); HHS/NIH/NSF Regulations; Texas Education Code; Internal: Institutional Sponsored Programs Research Policies |
Academic Affairs – Research Records and System Services |
Office of Research and Sponsored Programs Associate Vice President for Research & Federal Relations & Chief Research Officer |
Dr. Eugene J Bourgeois Provost and Vice President, Academic Affairs ------------------------------ Dr. Shreekanth A. Mandayam Associate Vice President for Research & Federal Relations & Chief Research Officer
Dr. Michael Blanda Assistant Vice President for Research & Federal Relations Institutional Official Dr. Yongxia Xia Director Research Records and System Services 245-4402 |
Kathy Wallace | Quality Assurance Coordinator | Office of Research & Sponsored Programs |
Follow institutional policies to manage the following: Research Cash Advance program; internal access to shared server drive and computers; ORSP website; servers hosting research support systems |
Internal: Research Cash Advance, UPPS No. 02.02.06; Computer Resource Identity and Access Management, UPPS 04.01.02 University Website, UPPS 04.01.06 Server Management Policy, UPPS 04.01.09 |
Academic Affairs - Testing, Evaluation, and Measurement Center (TEMC) |
Students Business Services |
Dr. Gene Bourgeois Provost and VP Academic Affairs |
Dr. Larry Chapa Director Testing Evaluation and Measurement Center |
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Academic Affairs – Institutional Research |
Office of Institutional Research Website: https://www.ir.txstate.edu/ |
Dr. G. Marc Turner Assistant Vice President for Institutional Research |
Kate Proff Database Administrator, State Reporting Official Office of Institutional Research Richard Batey Sr Research Analyst Office of Institutional Research |
THECB CBM Reports IPEDS Texas Legislative Budget Board (LBB) SACSCOC |
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Athletics - NCAA Compliance |
Department of Athletics Website: Texas State Athletics |
Don Coryell Director of Athletics |
Kelsey Solis Associate Athletic Director |
NCAA Athletics Compliance |
External: NCAA : NCAA website NCAA Manual: NCAA Manual Sun Belt Conference Regulations: Sun Belt Constitution and Bylaws Internal: |
Finance and Support Services |
Human Resources |
Eric Algoe, Vice President of Finance and Support Services -------------------------------------- Carole Clerie AVP Human Resources, CHRO |
Tammy Coyle Manager, Employee Relations |
Compensation & Classification, Health/Welfare/Retirement Benefits, Time & Leave |
External Federal: Patient Protection and Affordable Care Act (PPACA) Fair Labor Standards Act (FLSA) Family & Medical Leave (FMLA) Uniformed Services Employment and Reemployment Rights Act (USERRA) IRS Section 125 Internal Revenue Code Title VII of the Civil Rights Act of 1964 Americans with Disabilities Act (ADA) Pregnancy Discrimination Act Age Discrimination in Employment Act (ADEA) Equal Pay Act of 1963 (EPA) National Labor Relations Act (NLRA) Title IX Title II of the Genetic Information Nondiscrimination Act (GINA) Immigration and Nationality Act (INA) Immigration Reform and Control Act of 1986 (IRCA) Illegal Immigrant Reform and Immigrant Responsibility Act of 1996 (IIRIRA) Employment Retirement Income Security Act of 1974 (ERISA) Health Insurance Portability and Accountability Act (HIPAA) Consolidated Omnibus Budget Reconciliation Act (COBRA) Section 503 of the Rehabilitation Act of 1973 Section 508 of the Rehabilitation Act of 1973 as amended by the Workforce Investment Act of 1998 Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) McNamara-O'Hara Service Contract Act (SCA) Davis-Bacon Act Walsh-Healey Act (PCA) Lilly Ledbetter Fair Pay Act of 2009 Fair Credit Reporting Act (FCRA) Federal Insurance Contribution Act (FICA) Federal Unemployment Tax Act (FUTA) Employee Polygraph Protection Act Drug-Free Workplace Act of 1988 Executive Order 11246 of 1965 Fair and Accurate Credit Transactions Act of 2003 (FACT) Longshore and Harbor Workers’ Compensation Act (LHWCA) Mental Health Parity and Addiction Equity Act of 2008 Newborns’ and Mothers’ Health Protection Act (NMHPA) Older Workers Benefit Protection Act of 1990 (OWBPA) Pension Protection Act of 2006 (PPA) Womens’ Health and Cancer Rights Act (WHCRA) Worker Readjustment and Retraining Notification Act of 1988 (WARN) External State: Texas Workers’ Compensation Act Texas Child Labor Law Texas Labor Code Texas Administrative Code External TSUS: The Public Information Act (PIA) Internal: 04.04.30 University Leave Policy 04.04.52 Retirement Programs 04.04.61 Mother-Friendly Worksite Program 04.04.11 University Classification and Compensation 04.04.12 Pay Above Base Annual Salary for Staff 04.04.16 Overtime and Compensatory Time Policy Performance Management 04.04.20 Staff Performance Management Policy |
Finance and Support Services - University Police Department |
Campus Police |
Eric Algoe Vice President of Finance and Support Services |
Matthew Carmichael Dir, Univ Police |
Clery Act Compliance Law Enforcement Authority and Licensure |
External: The Clery Act Appendix for FSA Handbook Texas Government Code Chapter 614 Peace Officers and Fire Fighters Texas Occupations Code Chapter 1701 Law Enforcement Officers Texas Education Code Chapter 51 Subchapter E Protection of Buildings and Grounds |
Finance and Support Services - Environmental Health, Safety, Risk and Emergency Management |
Eric Algoe Vice President of Finance and Support Services |
Wendy McCoy Director of EHSREM |
EHSO/Risk Management/Emergency Management |
External: 29 CFR 1910.1450 OSHA Laboratory Standard. 29 CFR 1910.1450 OSHA Laboratory Standard 6 CFR 27 Department of Homeland Security, Chemical Facility Anti-Terrorism Standards. TAC Health and Safety Code, Title 6, Subtitle D., Chapter 502 - Hazard Communication Act TAC Health and Safety Code, Title 25, Chapter 289 – Radiation Control TAC Health and Safety Code, Title 30, Chapter 330.1207(c) – Regarding Biological Waste TAC Health and Safety Code, Title 25, Chapter 297 – Indoor Air Quality NIH Guidelines for Research Involving Recombinant or Synthetic Nucleic Acid Molecules. Biosafety in Microbiological and Biomedical Laboratories (BMBL) Internal: UPPS 04.05.15 – Public Safety and Health UPPS 04.05.06 – Hazardous Materials and Hazardous Waste Management UPPS 02.02.05 – Animal Care and Use Policy External: Resource Conservation & Recovery Act (RCRA) 40 CFR 260, 261, 262, 268, 273 Spill Prevention, Control, and Countermeasure (SPCC) Waste Policy Reduction Act Standards for the Management of Used Oil 40 CFR 279 30 TAC 324 Emergency Planning & Community Right-to-Know Act (EPCRA) Sections 302 – 312, 40 CFR 355 Clean Water Act, National Pretreatment Program San Marcos Local Ordinance Subpt. A, Ch. 86 City of San Marcos Industrial User Permits (Main Campus, STAR) Clean Water Act, Section 402, Stormwater Hazardous Materials Transportation Act 49 CFR 172 Texas Food Establishment Rules (TFER) 25 TAC § 228
Internal: UPPS 04.05.06 Hazardous Materials and Hazardous Waste Managemen UPPS 04.05.16 Campus Stormwater Management UPPS 04.05.15 Public Health and Safety External: National Fire Protection Association NFPA 1 Fire Code NFPA 45 Standard on Fire Protection for Laboratories Using Chemicals NFPA 101 Life Safety Code General Industry Construction
External: Texas Workers’ Compensation Act Internal: UPPS 04.04.43 Workers' Compensation Injuries, Illnesses, and Claims |
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Finance and Support Services - EHSREM |
EHSREM |
Eric Algoe Vice President of Finance and Support Services |
Lynn Lindsay Emergency Manager, EHSREM |
Emergency Management, |
Robert T. Stafford Disaster Relief & Emergency Assistance Act, (as amended), 42 USC§ 5121 Emergency Planning and Community Right-to-Know Act, 42 USC Chapter 116 Emergency Management and Assistance, 44 CFR. Higher Education Opportunity Act 2008 (Public Law 110-315) (HEOA) Campus Safety Sections Emergency Response and Evacuation procedures. Action Guide for Emergency Management at Institutions of Higher Learning, ED, 2009. Homeland Security Presidential Directive, HSPD-5, Management of Domestic Incidents; 2003 Homeland Security Presidential Directive, HSPD-8, National Preparedness; 2003 National Response Framework, U.S. Department of Homeland Security, 2008. National Incident Management System, U.S. Department of Homeland Security, 2008. State of Texas Government Code, Chapter 418 (Emergency Management) Government Code, Chapter 421 (Homeland Security) Government Code, Chapter 433 (State of Emergency) Government Code, Chapter 791 I Health & Safety Code, Chapter 778 (Emergency Management Assistance Compact) Executive Order of the Government Relating to Emergency Management Executive Order of the Government Relating to the National Incident Management System Administrative Code, Title 37, Part 1, Chapter 7 (Division of Emergency Management) The Texas Homeland Security Strategic Plan, 2015-2020 Texas Education Code Sec. 51.217 Texas Education Code Sec. 51.218 Education Code Title 3. Higher Education, Subtitle B. Chapter 61. State of Texas Emergency Management Plan Hays Count EOP. Hays County Emergency Management Agency Data Directory. Hays County Hazard Mitigation Plan, City of San Marcos Annex San Marcos EOP. San Marcos Emergency Management Agency-Data Directory Inter-local Agreements & Contracts Williamson County EOP. Williamson County Emergency Management Agency-Data Directory Texas State Texas State System-Disaster Management Guide FSS/PPS No. 05.10 (05.04.01) Emergency Operations of Campus UPPS No. 05.04.03 Emergency Operations; (04.06) Texas State Disaster or EOP Procedures UPPS No. 05.04.02 |
Finance and Support Services |
Grounds and Waste Management |
Eric Algoe Vice President of Finance and Support Services
Nathan Lawrence Director of Grounds Operations |
Jim Vollrath Director of Utilities Operations |
University Landscape, Recycling and Waste Management |
Pesticide Applications, Texas Department of Agriculture 1. Application logs 2. Licensing and CEUs Ground Water Diversions Texas Commission on Environmental Quality South Texas Watermaster Program 1. Diversion declarations 2. Reporting of use. |
Finance and Support Services |
Facilities Planning, Design and Construction |
Eric Algoe Vice President of Finance and Support Services ------------------------------ Gordon Bohmfalk, Director Facilities Planning, Design and Construction |
Jim Vollrath Director of Utilities Operations |
Campus Construction |
TSUS Policies/Procedures TXST Policies/Procedures TXST Campus Construction Standards City of San Marcos Building Codes City of Round Rock Building Codes Hays County Building Codes Williamson County Building Codes State of Texas Building Codes International Building Codes |
Finance and Support Services |
Facilities Management |
Eric Algoe Vice President of Finance and Support Services ------------------------------ Brian McKay Director of Facilities Management |
Jim Vollrath Director of Utilities Operations |
State & Alternative Fuel Provider Fleets (Annual Alternate Fuel Vehicle Report) |
External: State and Alternate Fuel Provider Program 10 CFR Part 490 U.S. Department of Energy State and Alternate Fuel Provider Fleets Internal: UPPS No. 05.05.03 Fleet Management Plan |
Finance and Support Services |
Facilities Operations |
Eric Algoe Vice President of Finance and Support Services ------------------------------ Douglas L Bynum Director of Facilities Operations |
Jim Vollrath Director of Utilities Operations |
Elevator Certification and Inspection |
External: HEALTH AND SAFETY CODE TITLE 9. SAFETY SUBTITLE A. PUBLIC SAFETY CHAPTER 754. ELEVATORS, ESCALATORS, AND RELATED EQUIPMENT Texas Department of Regulations (TDLR) |
Finance and Support Services |
Utilities Operations |
Eric Algoe Vice President of Finance and Support Services |
James Vollrath Director of Utilities Operations jev73@txstate.edu |
Annual State (SECO) Energy and Water Reporting TWDB – Annual Water Use Survey EAA – Annual Groundwater Report TCEQ – Public Water Systems – monthly water samples TCEQ – Annual lead and copper (water) samples. TCEQ – Annual (water) storage tank(s) inspections TCEQ – Annual (water) consumer confidence report. TCEQ – Quarterly water quality parameter samples. NFPA - Monthly / Annual emergency generator testing / load banking (NFPA 110) NFPA – Annual fire alarm and fire protection inspections (NFPA 10, 23, 25, 72) TDLR - Annual boiler & pressure vessel inspections Monthly water to sewer reports for CoSM (billing purposes for sanitary only) Monthly water meter readings for Freeman Ranch (Barton Springs/Edwards Aquifer Conservation District) |
https://comptroller.texas.gov/programs/seco/reporting/ http://www.twdb.texas.gov/waterplanning/waterusesurvey/survey/online.asp https://www.edwardsaquifer.org/business-center/meters-reporting-your-use/ https://www.tceq.texas.gov/assistance/water/pdws NFPA 10, 23, 25, 72, 110 https://nfpa.org/ https://www.tdlr.texas.gov/boilers/blr.htm |
Finance and Support Services |
Transportation Services |
Eric Algoe Vice President of Finance and Support Services |
Steven Herrera Dir. Transportation Service |
Parking Services, Bobcat Shuttle, Alternative Transportation |
https://www.transit.dot.gov/ntd/2020-ntd-reporting-policy-manual https://www.transit.dot.gov/ntd/2020-safety-and-security-policy-manual |
Finance and Support Services |
Office of Budgeting, Financial Planning & Analysis |
Eric Algoe Vice President of Finance and Support Services |
Cristine Black Assistant Vice President of Budgeting, Financial Planning and Analysis |
State Programs Not Funded by Appropriations HB 12 Legislative Appropriations to the Agency Gifts, Grants, and Donations for Salary Supplement Reporting General Appropriations Act Article III Provisions General Appropriations Act Article IX Provisions HB2504 Texas Education Code Chapter 62 Legislative Budget Board (LBB) LAR LBB-State Budget By Program LBB-Budgetary Impacts Schedule LBB-Strategic Plan Budget Structure Changes |
Government Code, Sec. 403.0147 https://statutes.capitol.texas.gov/Docs/GV/htm/GV.403.htm Government Code, §659.026 https://www.sos.state.tx.us/about/publications/sal-sup.shtml Government Code 659.0201 https://statutes.capitol.texas.gov/Docs/GV/htm/GV.659.htm https://www.lbb.texas.gov/Documents/GAA/General_Appropriations_Act_2022_2023.pdf Sec 5.7: Administrative Accountability Reporting requirement Sec 6.1: Annual Operating Budget Requirement by 09.01.xx of each FY. Sec 17: System Office Funding Authorized- ability to transfer funds to the system office. Sec 32: Faculty Salary Increase Report Sec 37: Non-Formula Support Items Sec 44: Designated Tuition Report Sec 59: Research Funding Reporting Requirements Including:
Sec 63: COVID Reporting https://www.lbb.texas.gov/Documents/GAA/General_Appropriations_Act_2022_2023.pdf Sec 6.10 Limitations on State Employment Levels (FTE) Sec 7:01 Budgeting and Reporting Sec 13.11 Homeland Security Reporting Sec 17.14 Information Listing of Program Funding>State Budget by Program Cost for all Academic Programs Texas Legislative Session 2009 - HB2504 Research Funding Reporting Requirements: https://statutes.capitol.texas.gov/SOTWDocs/ED/htm/ED.62.htm Sec 62.021 HEF Funding Sec 62.121 Texas Research Incentive Program (TRIP) Sec 62.137 CORE Research Support Fund LAR https://www.lbb.state.tx.us/Agency_Docs.aspx State budget by program http://sbp.lbb.state.tx.us/ LBB-ABEST report -Instructions imbedded within ABEST at the reporting level |
Finance and Support Services |
Office of Budgeting, Financial Planning & Analysis |
Eric Algoe Vice President of Finance and Support Services |
Cristine Black Assistant Vice President of Budgeting, Financial Planning and Analysis |
LBB-Disaster Federal Funds Submission (DFFS) Reporting LBB-Schedule 3A HEGI Enrollment Update State Comptroller- Salary Supplementation Report State Comptroller-Fund 260 Report THECB-Utility Survey State Auditor’s Office (SAO) Internal PPS: Internal UPPS: |
ABEST report for LBB Directions are imbedded in the ABEST login at the report level. LBB sends and excel template for completion President’s Salary Supplementation Report https://fmx.cpa.texas.gov/fmx/payper/supplements/index.php State Comptroller sends an excel template each reporting period Utility Survey as part of the Sources and Uses Report GAO submits. Legislative Workforce Summary Report https://hr.sao.texas.gov/WorkforceAnalysis/Summaries FSS/PPS 03.06: Utilities Budgeting and Allocation FSS/PPS 03.08 Discretionary Budgets and Expenditures FSS/PPS 03.14 Budget Changes FSS/PPS 03.27 Internal Sponsorships UPPS 03.02.01 Reserves, Carry-Forwards, and Over-Expenditures UPPS 03.02.04 Budget Planning and Monitoring for Income-Generating Accounts UPPS 03.02.10 Budgeting for Strategic Planning Priorities |
Finance and Support Services - General Accounting |
General Accounting Office Website: |
Eric Algoe Vice President of Finance and Support Services ------------------------------ Lisa Braun Director of General Accounting |
Darryl Borgonah Associate Vice President for Financial Services |
Statutory Reports Annual Financial Report Sources & Uses |
Per Texas Government Code Annotated, Section 2101.011, and in accordance with the requirements established by the Texas Comptroller of Public Accounts. Per Texas Higher Education Coordinating Board. |
Finance and Support Services - Payroll and Tax Compliance |
Payroll and Tax Compliance Website:Payroll |
Eric Algoe Vice President of Finance and Support Services ------------------------------ Madeline Davila Adams Director of Payroll and Tax Compliance Diana E Salami Asst Director of Payroll & Tax Compliance Christian Hiner Accountant III for Payroll and Tax Compliance Renee Neer Accountant II for Accounts Payable |
Darryl Borgonah Associate Vice President for Financial Services |
Statutory Payroll Taxes: Federal Income Tax State Income Tax Payroll Reporting TWC HRIS TRS SORM Tax Filing: W-2s and 941 1099s and 945 1042 and 1042 S 990T – TXST 990 – Harold Freeman 990EZ – Research Foundation Foreign Vendor Payments: Approve new vendors (W-8BEN) Review invoices to determine source of income and corresponding IRS reporting & tax withholding. |
IRS Pub. 15, Circular E, Employer’s Tax Guide. IRS Publication 966, EFTPS. IRS Pub. 509, Tax Calendars. IRS Pub. 515, Withholding of Tax on Nonresident Aliens and Foreign Entities. IRS Pub. 1187, Specifications for Electronic Filing of Form 1042-S, Foreign Person’s U.S. Source Income Subject to Withholding. IRs Pub. 598 Tax on Unrelated Business Income of Exempt Organizational IRC §3102(f)(1) IRC §6109 IRC §6041 IRC §6041A IRC §513 IRC §501(c |
Financial Services - Procurement and Strategic Sourcing |
Procurement and Strategic Sourcing Website:Procurement |
Eric Algoe Vice President of Finance and Support Services ------------------------------ Dan Alden Director of Procurement and Strategic Sourcing |
Darryl Borgonah Associate Vice President for Financial Services |
State Use Report for TIBH Spend Contract FTE Report Contract Award Posted on ESBD LBB Report SB20 Report HUB Annual Goal Report HUB LAR Report HUB Monthly Spend State Report HUB Semi-Annual Spend State Report HUB State Agency Progress Report HUB Strategic Plan Report to LBB and CPA P-Card State Use Report |
Texas Human Resources Code, Chapter §122.0095 Gov't Code §2052.103 and 104 Gov't Code §2155.083(k)(2) Gov't Code §2054.008 Gov't Code §2166.003 & .004 Gov't Code §2166.2551 Gov't Code §2254.006 Gov't Code §2254.0301 Education Code §61.003 Gov't Code §322.020 Gov't Code §2261.253 Gov't Code §2261.253(b) Gov't Code §2261.253(d) & (g) Gov't Code §2161, and its rules are defined in Title 34, TAC, Chapter 20 Gov't Code §2161.127 TAC Title 34, Chapter 20.286 Gov't Code §2161.162 TAC Title 34, Part 1, Chapter 20, Subchapter D, Division 1, Rule §20.287(b) Gov't Code §2161.121 Gov't Code §2161.124 Gov't Code §2161.123 7.06 of article IX of the General Appropriations Act Texas Human Resources Code, Chapter 122; Title 34, Texas TAC Chapter 20; Title 40, TAC Chapter 806; and the Comptroller’s Office |
Finance and Support Services |
Treasurer - Treasurer |
Eric Algoe Vice President of Finance and Support Services ------------------------------ Valarie Van Vlack Treasurer |
Kim Stringham Representative, Student Business Ser |
FTC Red Flags Rule Report Quarterly Internal/External Treasurer’s Office will coordinate with all the identified stakeholder departments to complete and remit to the vice president for FSS, on a quarterly basis, a Red Flag Incident Reporting Log |
President mandate Board Rule FTC Rule https://www.ftc.gov/tips-advice/business-center/privacy-and-security/red-flags-rule UPPS 05.04.10 - University Identity Theft Prevention Program |
Finance and Support Services |
Treasurer -Treasurer |
Eric Algoe Vice President of Finance and Support Services ------------------------------ Valarie Van Vlack Treasurer |
Kim Stringham Representative, Student Business Ser |
Quasi Investment Report Quarterly Internal |
Regents Rule Need Board approval to move money. UPPS No. 03.05.01 Soliciting, Accepting and Processing Gifts and Grants from Private Sources |
Finance and Support Services |
Treasurer -Treasurer |
Eric Algoe Vice President of Finance and Support Services --------------------------- Valarie Van Vlack Treasurer Kim Stringham Representative, Student Business Ser |
Kim Stringham Representative, Student Business Ser |
PCI Compliance (Payment Card Industry) PCI DSS Self-Assessment Questionnaire. October 31 Internal/External Internal Report provided to Valarie Van Vlack, Treasurer, FSS |
PCI SSC (Payment Card Industry Security Standards Council) Mandated by Chase Paymentech and the Payment Card Industry Data Security Council. https://www.sbs.txstate.edu/departments/ecommerce/PCI-DSS-Requirements.html |
Finance and Support Services |
Treasurer -Treasurer |
Eric Algoe Vice President of Finance and Support Services Valarie Van Vlack Treasurer Marcus Bryant Cb11@txstate.edu |
Kim Stringham Representative, Student Business Ser |
1098T January 31 External |
Internal Revenue Service https://www.irs.gov/forms-pubs/about-form-1098-t FSS/PPS 03.26 IRS Form 1098-T Preparation and Distribution https://www.irs.gov/publications/p970 |
Finance and Support Services |
Treasurer -Treasurer |
Eric Algoe Vice President of Finance and Support Services Lisa Allen Director Student Business Services Cynthia Zavala Accountant III Back up: Renae Smith Associate Director Student Business Services rs49@txstate.edu |
Kim Stringham Representative, Student Business Ser |
IFRS (Integrated Financial Reporting System) Due December 1 External |
Texas Higher Education Coordinating Board |
Finance and Support Services |
Treasurer -Treasurer |
Eric Algoe Vice President of Finance and Support Services
Lisa Allen Director Student Business Services Cynthia Zavala Accountant III Back up: Renae Smith Associate Director Student Business Services rs49@txstate.edu |
Kim Stringham Representative, Student Business Ser |
FISAP (Fiscal Operations Report and Application to Participate) Part II, Section E Due September Internal Data is requested by the Financial Aid Office. They are responsible for the report, SBS only provides the amount of tuition and fees for undergraduate and graduate students. |
Department of Education https://fsapartners.ed.gov/knowledge-center/library/resource-type/FISAP%20Form%20and%20Instructions |
Finance and Support Services |
Treasurer -Treasurer |
Eric Algoe Vice President of Finance and Support Services
Lisa Allen Director Student Business Services Cynthia Zavala Accountant III
Back up: Renae Smith Associate Director Student Business Services rs49@txstate.edu |
Kim Stringham Representative, Student Business Ser |
Sales Tax 20th of the month External |
Texas Comptroller: https://comptroller.texas.gov/taxes/sales/ UPPS No. 03.01.16 Petty Cash and Change Funds https://policies.txstate.edu/university-policies/03-01-16.html |
Finance and Support Services |
Treasurer -Treasurer |
Eric Algoe Vice President of Finance and Support Services ------------------------------ Lisa Allen Director Student Business Services Jodie Mangold Supervisor, Student Business Services |
Kim Stringham Representative, Student Business Ser |
Texas Guaranteed Tuition Plan Yearly Survey June 1 External |
Texas Guaranteed Tuition Plan |
Finance and Support Services |
Treasurer -Treasurer |
Eric Algoe Vice President of Finance and Support Services ------------------------------ Lisa Allen Director Student Business Services Jodie Mangold Supervisor, Student Business Services |
Kim Stringham Representative, Student Business Ser |
W2 November 15 Internal An internal informational report identifying faculty/staff that received more than $5,250.00 in the calendar year in tuition and fee benefits, that enables Payroll and Tax Compliance to report the necessary information on a faculty/staff members W-2 based on IRS guidelines |
Internal Revenue Service |
Finance and Support Services |
Treasurer -Treasurer |
Eric Algoe Vice President of Finance and Support Services ----------------------------- Lisa Allen Director Student Business Services Cynthia Castillo Manager, Cash Operations/Collections |
Kim Stringham Representative, Student Business Ser |
Form 8300 Report cash payments of over $10,000.00 |
Internal Revenue Service Detroit Federal Building, P.O. Box 32621, Detroit, Michigan 48232 |
Information Technology - Information Security |
Information Technology |
Kenneth Pierce Vice President for Information Technology and CIO |
Dan Owen Chief Information Security Officer |
Information Technology/Information Security |
External: Digital Millennium Copyright Act State of Texas: Title 1, Part 10, Chapter 202, Texas Administrative Code (TAC202) Title 10, Subtitle B., Chapter 2054 (TGC 2054) Title 11, Subtitle B., Chapter 521 (BCC 521) Texas State University System: TSUS Rules and Regulations, Chapter III, Section 19 Information Technology Internal: UPPS 04.01.01 Security of Texas State Information Resources UPPS 04.01.07 Appropriate Use of Information Resources UPPS 04.01.08 Texas State Internet Domain Name Policy UPPS 04.01.10 Information Security Incident Management UPPS 04.01.11 Risk Management of Information Resources UPPS 04.01.12 Email Account Management |
Information Technology - |
Office of the Vice-President for Information Technology |
Kenneth Pierce Vice President for Information Technology and CIO |
Evan Pickrel Elec. Info Resource Accessibility Coord |
Electronic and Information Resources (EIR) Accessibility Compliance Web Accessibility Oversight Procurement of EIR Oversight Texas Government Code Information Resources Deployment Review |
External: Web Content Accessibility Guidelines 2.0 AA Texas Administrative Codes 206 Subchapter C Texas Administrative Code 213 Subchapter C Texas Government Code 2054.451 Texas Administrative Code 213 and 206 Internal: UPPS No. 04.01.06 University Websites UPPS No. 04.04.46 Prohibition of Discrimination Policy UPPS No. 05.02.06 Acquisition of Information Technology Products and Services |
Student Affairs – Alcohol and Drug Compliance Services |
Dean of Students- Alcohol and Drug Compliance Services |
Dr. Cynthia Hernandez, Vice President for Student Affairs ------------------------------ Dr. Vincent Morton, Associate Vice President for Student Affairs & Dean of Students |
Cheryl Harper Assistant Director, ADCS |
Drug Free Schools and Communities Act |
External: Complying with the Drug-Free Schools and Campuses Regulations Internal: UPPS No. 04.04.48 Drug-Free Schools and Communities Act |
Student Affairs - Americans with Disabilities Act (Students) |
Office of Disability Services |
Dr. Cynthia Hernandez Vice President for Student Affairs |
Gavin Steiger Director of ODS |
Disability Services/ADA (students) |
External: Americans with Disabilities Act, as amended in 2008 Section 504 of the Rehabilitation Act of 1973 Texas Government Code 2054, Subchapter M Internal: |
Student Affairs - Minors on Campus (Camps and Conferences) |
Department of Housing and Residential Life Website: Department of Housing and Residential Life Website: Campus Program for Minors |
Dr. Cynthia Hernandez Vice President for Student Affairs |
Ben Underwood Coordinator for Summer Camps and Conferences |
Minors on Campus |
External: Texas Department of State Health Services Texas Department of State Health Services Texas Administrative Code Internal: UPPS 01.04.41 Reporting Abuse of Minors and Training Policy |
Student Affairs - Hazing |
Dean of Students Office – |
Dr. Cynthia Hernandez Vice President for Student Affairs ------------------------------ Dr. Brenda Rodriguez Director, Student Involvement |
Dr. Brenda Rodriguez Director, Student Involvement |
Hazing |
External: Texas Education Code, Higher Education, Hazing (Section 51.936) Internal: Texas State University Hazing Policy (see Hazing Policy) |
Student Affairs |
Student Involvement |
Dr. Cynthia Hernandez Vice President for Student Affairs ------------------------------ Dr. Brenda Rodriguez Director, Student Involvement |
Dr. Brenda Rodriguez Director, Student Involvement |
Risk Management Programs for Members & Advisors of Student Organizations |
External: https://statutes.capitol.texas.gov/Docs/ED/htm/ED.51.htm#51.9361 |
Student Affairs |
Department of Housing & Residential Life Student Involvement |
Dr. Cynthia Hernandez Vice President for Student Affairs ------------------------------ Dr. William Mattera Executive Director, DHRL Dr. Brenda Rodriguez Director, Student Involvement |
Dr. Brenda Rodriguez Director, Student Involvement Dr. William Mattera Executive Director, DHRL |
Overdose awareness training for RA & Student Organization Officers |
External: https://statutes.capitol.texas.gov/Docs/ED/htm/ED.51.htm#51.9362 |
Student Affairs |
Student Involvement Dr. Brenda Rodriguez Director, Student Involvement |
Dr. Cynthia Hernandez Vice President for Student Affairs ------------------------------ Dr. Brenda Rodriguez Director, Student Involvement |
Dr. Brenda Rodriguez Director, Student Involvement |
Policy regulating student travel |
External: https://statutes.capitol.texas.gov/Docs/ED/htm/ED.51.htm#51.950 Internal: https://policies.txstate.edu/university-policies/05-06-03.html https://getinvolved.lbjsc.txstate.edu/Policy-and-Procedures/Travel.html |
Student Affairs |
Student Health Center |
Dr. Cynthia Hernandez Vice President for Student Affairs |
Emilio Carranco, M.D., M.S. Director, Student Health Center Elsa Thorn, RHIA Assistant Director |
Provision of Good Faith Estimates to self-pay patients |
No Surprises Act, Subpart G – Protection of Uninsured or Self-Pay Individuals https://www.ecfr.gov/current/title-45/subtitle-A/subchapter-B/part-149 |
Student Affairs |
Student Health Center |
Dr. Cynthia Hernandez Vice President for Student Affairs |
Emilio Carranco, M.D., M.S. Director, Student Health Center Elsa Thorn, RHIA Assistant Director |
SHC pharmacy sales tax |
Texas Administrative Code, Title 34 Public Finance, Part 1 Comptroller of Public Accounts, Chapter 3 Tax Administration, Subchapter O State and Local Sales and Use Taxes, Rule §3.284 Drugs, Medicines, Medical Equipment, and Devices Texas Administrative Code, Title 34 Public Finance, Part 1 Comptroller of Public Accounts, Chapter 3 Tax Administration, Subchapter O State and Local Sales and Use Taxes, Rule §3.281 Records Required; Information Required |
Student Affairs |
Student Health Center |
Dr. Cynthia Hernandez Vice President for Student Affairs ------------------------------ Emilio Carranco, M.D., M.S. Director, Student Health Center |
Elsa Thorn, RHIA Assistant Director, Health Information and Quality Management |
Title IX reporting for “Confidential Employees” Clery Act reporting for Campus Security Authorities |
TSUS Sexual Misconduct Policy and Procedures, section 4.7 Sexual Misconduct Policy and Procedures.pdf (txstate.edu) U.S. Code of Federal Regulations 34CFR 668.46 |
Student Affairs |
Student Health Center |
Dr. Cynthia Hernandez Vice President for Student Affairs ------------------------------ Emilio Carranco, M.D., M.S. Director, Student Health Center |
Elsa Thorn, RHIA Assistant Director, Health Information and Quality Management |
Respirator fit testing performed according to OSHA standards. Spirometry testing performed by technician with NIOSH training in spirometry. |
OSHA 29 CFR 1910.134(f) and Appendix A 1910.134 - Respiratory Protection. | Occupational Safety and Health Administration (osha.gov) OSHA 29 CFR 1926.1153 (h)(2)(iv) |
Student Affairs |
Student Health Center |
Dr. Cynthia Hernandez Vice President for Student Affairs ------------------------------ Emilio Carranco, M.D., M.S. Director, Student Health Center |
Elsa Thorn, RHIA Assistant Director, Health Information and Quality Management |
DEA registration required for dispensers of controlled substances. |
21 CFR 1301 |
Student Affairs |
Student Health Center |
Dr. Cynthia Hernandez Vice President for Student Affairs |
Emilio Carranco, M.D., M.S. Director, Student Health Center |
Delegation and prescription authority for advanced practice nurses. |
Texas Occupations Code 157.0511-157.0513 and 157.055 OCCUPATIONS CODE CHAPTER 157. AUTHORITY OF PHYSICIAN TO DELEGATE CERTAIN MEDICAL ACTS (texas.gov) |
Student Affairs |
Student Health Center |
Dr. Cynthia Hernandez Vice President for Student Affairs ------------------------------ Emilio Carranco, M.D., M.S. Director, Student Health Center |
Elsa Thorn, RHIA Assistant Director, Health Information and Quality Management |
Prescribers of controlled substances must be registered with the DEA and use electronic prescriptions for Schedule II drugs and check the Texas Prescription Monitoring Program. |
Health and Safety Code, Chapter 481, Texas Controlled Substances Act (Sections 481.061 and 481.075 and 481.0764) HEALTH AND SAFETY CODE CHAPTER 481. TEXAS CONTROLLED SUBSTANCES ACT |
Student Affairs |
Student Health Center |
Dr. Cynthia Hernandez Vice President for Student Affairs ------------------------------ Karan Freeman Supervisor, Lab Services |
Elsa Thorn, RHIA Assistant Director, Health Information and Quality Management |
Clinical Laboratory Improvement Amendments (CLIA) |
3-CFR-Title 42-Chapter IV-subchapter-Part 493 Laboratory Requirements https://www.cms.gov/Regulations-and-Guidance/Legislation/CLIA |
Student Affairs |
Student Health Center |
Dr. Cynthia Hernandez Vice President for Student Affairs ------------------------------ Karan Freeman Supervisor, Lab Services |
Elsa Thorn, RHIA Assistant Director, Health Information and Quality Management |
Texas Board of Medical Radiologic Technology |
Texas Administrative Code, Title 25 – Health Services, Part 1 Dept. of State Health Services, Chapter 289 – Radiation Control |
Student Affairs |
Student Health Center |
Dr. Cynthia Hernandez Vice President for Student Affairs |
Elsa Thorn, RHIA Assistant Director, Health Information and Quality Management |
Standards for quality health care |
|
Student Affairs |
Student Health Center |
Dr. Cynthia Hernandez Vice President for Student Affairs ------------------------------ Dr. Emilio Carranco Director Student Health Center Karen Gordon-Sosby Associate Director, Student Health Center |
Elsa Thorn, RHIA Assistant Director, Health Information and Quality Management |
Guidelines for use of the Medical Service Fee |
Student Affairs Policy |
Student Affairs |
Student Health Center |
Dr. Cynthia Hernandez Vice President for Student Affairs ------------------------------ Dr. Emilio Carranco Director Student Health Center |
Elsa Thorn, RHIA Assistant Director, Health Information and Quality Management |
Licensure and certification requirements for Student Health Center employees Required reporting to the National Practitioner Databank |
Physicians (Texas Occupations Code Title 3, Subtitle B Ch 155) Nurse Practitioner (Texas Administrative Code Title 22, Part 11, Chapter 221) DEA registration (Controlled Substances Act) Board Certification AANP/ANCC (Nursing Practice Act, Texas Administrative Code) Registered Nurse and Licensed Vocational Nurse (Texas Occupations Code Title 3, Subtitle E, Ch 301, Subchapter F) Pharmacist and Pharmacy Technician (Texas Occupations Code: Title 3: Subtitle J: Ch 558) Medical Technologist (ASCP Board of Certification) Non-Certified Radiologic Technician (Texas Administrative Code, Title 22, Part 9, Chapter 194 Sub Ch A Part 6) Health Education Specialist (National Commission for Health Education Credentialing) Registered Health Information Administrator (American Health Information Management Association) National Practitioner Data Bank (NPDB) |
Student Affairs |
Student Health Center |
Dr. Cynthia Hernandez Vice President for Student Affairs ------------------------------ Dr. Emilio Carranco Director Student Health Center |
Elsa Thorn, RHIA Assistant Director, Health Information and Quality Management |
Any UPPS where Dr. Carranco is the Senior Reviewer: Prevention of transmission of HIV/AIDS on campus Health insurance requirement for international students with non-immigrant visas Automated External Defibrillator use Guidelines prohibiting smoking and use of tobacco products |
UPPS 07.09.01 Management of Acquired Immune Deficiency Syndrome (AIDS) on Campus https://policies.txstate.edu/university-policies/07-09-01.html UPPS 07.09.04 International Student Health Insurance https://policies.txstate.edu/university-policies/07-09-04.html UPPS 07.09.05 Automated External Defibrillator Program https://policies.txstate.edu/university-policies/07-09-05.html UPPS 04.05.02 Tobacco and Smoking Policy https://policies.txstate.edu/university-policies/04-05-02.html |
Student Affairs |
Student Health Center |
Dr. Cynthia Hernandez Vice President for Student Affairs ------------------------------ Dr. Emilio Carranco Director Student Health Center Lucinda Mendoza Pharmacy Supervisor, Student Health Center |
Elsa Thorn, RHIA Assistant Director, Health Information and Quality Management |
Legal standards for Pharmacy operation |
Texas Pharmacy Act (Chapters 551-569 of the Texas Occupations Code) Texas Pharmacy Rules (Chapters 281-315 of the Texas Administrative Code Texas Controlled Substances Act (Chapter 481 of the Texas Health and Safety Code) Texas Food, Drug and Cosmetic Act (Chapter 431 of the Texas Health and Safety Code) Texas Dangerous Drug Act (Chapter 483 of the Texas Health and Safety Code) Over-the-Counter Sales of Ephedrine, Pseudoephedrine, and Norpseudoephedrine (Chapter 486 of the Texas Health and Safety Code) Federal Food, Drug and Cosmetic Act (United States Code, Title 21) Federal Controlled Substances Act (United States Code, Title 21) Combat Methamphetamine Epidemic Act of 2005 (USA Patriot Improvement and Reauthorization Act of 2005) Fraud Waste and Abuse guidelines for Medicare (CMS) |
Student Affairs |
Student Health Center |
Dr. Cynthia Hernandez Vice President for Student Affairs ------------------------------ Dr. Emilio Carranco Director Student Health Center Karen Gordon-Sosby Associate Director, Student Health Center |
Elsa Thorn, RHIA Assistant Director, Health Information and Quality Management |
Requirement to provide billing information and develop billing policies |
Occupations Code, Title 3 Health Professions, Subtitle A Provisions Applying to Health Professions Generally, Chpt. 101, Subchapter H. Billing |
Student Affairs |
Student Health Center |
Dr. Cynthia Hernandez Vice President for Student Affairs ------------------------------ Dr. Emilio Carranco Director Student Health Center Karen Gordon-Sosby Associate Director, Student Health Center |
Elsa Thorn, RHIA Assistant Director, Health Information and Quality Management |
Requirement to post notice of complaint procedure. Requirement to provide notification of departing physician |
Occupations Code, Title 3 Health Professions, Subtitle B. Physicians, Chapter 154 Public Interest Information and Complaint Procedures, Subchapter B. Complaint Procedures https://statutes.capitol.texas.gov/Docs/OC/htm/OC.154.htm Texas Administrative Code, Title 22 Examining Boards, Part 9 Texas Medical Board, Chapter 165 Medical Records, Rule §165.5 Transfer and Disposal of Medical Records. |
Student Affairs |
Student Health Center |
Dr. Cynthia Hernandez Vice President for Student Affairs ------------------------------ Dr. Emilio Carranco Director Student Health Center |
Elsa Thorn, RHIA Assistant Director, Health Information and Quality Management |
Licensure requirements to practice medicine |
Occupations Code, Title 3 Health Professions, Subtitle B. Physicians, Chapter 155 License to Practice Medicine, Subchapter A. License Requirements |
Student Affairs |
Student Health Center |
Dr. Cynthia Hernandez Vice President for Student Affairs ------------------------------ Dr. Emilio Carranco Director Student Health Center Elsa Thorn, RHIA Assistant Director, Health Information and Quality Management |
Elsa Thorn, RHIA Assistant Director, Health Information and Quality Management |
Confidential physician-patient communications |
Occupations Code, Title 3 Health Professions, Subtitle B. Physicians, Chapter 159 Physician-Patient Communications |
Student Affairs |
Student Health Center |
Dr. Cynthia Hernandez Vice President for Student Affairs ------------------------------ Dr. Emilio Carranco Director Student Health Center |
Elsa Thorn, RHIA Assistant Director, Health Information and Quality Management |
Consent to treatment of minor |
Family Code, Title 2 Child in Relation to the Family, Subtitle A Limitations of Minority, Chapter 32 Consent to Medical, Dental, Psychological, and Surgical Treatment |
Student Affairs |
Student Health Center |
Dr. Cynthia Hernandez Vice President for Student Affairs ------------------------------ Dr. Emilio Carranco Director Student Health Center Rick Benavides, Systems Analyst I |
Elsa Thorn, RHIA Assistant Director, Health Information and Quality Management |
HIPAA Privacy/Security Security |
Health Insurance Portability and Accountability Act of 1996 (HIPAA) https://www.hhs.gov/hipaa/for-professionals/index.html 45 CFR Part 164, Subtitle A, Subchapter C, Part 164 Security and Privacy Health Information Technology for Economic and Clinical Health (HITECH) Act https://www.hhs.gov/hipaa/for-professionals/security/index.html Business and Commerce Code, Title 11 Personal Identity Information, subtitle B. Identity Theft, Chapter 521 Unauthorized Use of Identifying Information, Subchapter A General Provisions, Section 521.053 Notification Required Following Breach of Security of Computerized Data. |
Student Affairs |
Student Health Center |
Dr. Cynthia Hernandez Vice President for Student Affairs ------------------------------ Elsa Thorn, RHIA Assistant Director, Health Information and Quality Management |
Elsa Thorn, RHIA Assistant Director, Health Information and Quality Management |
Management of Education Records |
Family Educational Rights and Privacy Act (FERPA) |
Student Affairs |
Student Health Center |
Dr. Cynthia Hernandez Vice President for Student Affairs |
Elsa Thorn, RHIA Assistant Director, Health Information and Quality Management |
Privacy of medical records Privacy of mental health records |
Health and Safety Code, Title 2 Health, Subtitle I Medical Records, Chapter 181 Medical Records Privacy https://statutes.capitol.texas.gov/Docs/HS/htm/HS.181.htm Health and Safety Code, Title 7 Mental Health, and Intellectual Disability, Subtitle E Special Provisions Relating to Mental Illness and Mental Retardation, Chapter 611 Mental Health Records |
Student Affairs |
Student Health Center |
Dr. Cynthia Hernandez Dr. Emilio Carranco |
Elsa Thorn, RHIA Assistant Director, Health Information and Quality Management |
Reporting communicable diseases |
Health and Safety Code, Title 2 Health, Subtitle D. Prevention, Control and Reports of Diseases, Chapter 81 Communicable Diseases, Subchapter A. General Provisions |
Student Affairs |
Student Health Center |
Dr. Cynthia Hernandez Dr. Emilio Carranco |
Elsa Thorn, RHIA Assistant Director, Health Information and Quality Management |
Telemedicine and telehealth |
Occupations Code, Title 3 Health Professions, Subtitle A. Provisions Applying to Health Professions Generally, Chapter 111 Telemedicine and Telehealth |
Student Affairs |
Student Health Center |
Dr. Cynthia Hernandez Dr. Emilio Carranco Karol Holman, FNP, Assistant Director Clinical Services |
Elsa Thorn, RHIA Assistant Director, Health Information and Quality Management |
Practice of nursing Nurse Peer Review |
Occupations Code, Title 3 Health Professions, Subtitle E. Regulation of Nursing, Chapter 301 Nurses https://statutes.capitol.texas.gov/Docs/OC/htm/OC.301.htm Occupations Code, Title 3 Health Professions, Subtitle E. Regulation of Nursing, Chapter 303 Nurse Peer Review |
Student Affairs |
Student Health Center |
Dr. Cynthia Hernandez Karol Holman, FNP, Assistant |
Elsa Thorn, RHIA Assistant Director, Health Information and Quality Management |
Infection control and prevention Disinfection and sterilization |
Texas Department of State Health Services, Infection Control Manual for Ambulatory Care Clinics, 2009 Fourth Edition https://dshs.texas.gov/idcu/health/infection_control/manual/ CDC Guide to Infection Prevention for Outpatient Settings: Minimum Expectations for Safe Care https://www.cdc.gov/infectioncontrol/pdf/outpatient/guide.pdf Centers for Disease Control and Prevention (CDC) Guideline for Disinfection and Sterilization in Healthcare Facilities (2008) https://www.cdc.gov/infectioncontrol/guidelines/disinfection/cleaning.html |
Student Affairs |
Student Health Center |
Dr. Cynthia Hernandez Karol Holman, FNP, Assistant |
Elsa Thorn, RHIA Assistant Director, Health Information and Quality Management |
Occupational exposure to bloodborne pathogens Exposure to HBV, HCV and HIV Exposure to HIV Guidelines for treatment and evaluation of Tuberculosis |
Occupational Safety and Health Standards, 1910.1030 Bloodborne Pathogens https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1030 CDC, Core Curriculum on Tuberculosis: What the Clinician Should Know https://www.cdc.gov/tb/education/corecurr/index.htm CDC, Updated U.S. Public Health Service Guidelines for the Management of Occupational Exposures to HIV and Recommendations for Postexposure Prophylaxis |
Student Affairs |
Student Health Center |
Dr. Cynthia Hernandez Dr. Emilio Carranco Karan Freeman |
Elsa Thorn, RHIA Assistant Director, Health Information and Quality Managementet07@txstate.edu |
HIV/STD reporting: Health care Providers Laboratories |
Texas Department of State Health Services, HIV/STD Reporting: Information for Texas Health Care Providers and Laboratories |
Student Affairs |
Student Health Center |
Dr. Cynthia Hernandez Kristin Schankel |
Elsa Thorn, RHIA Assistant Director, Health Information and Quality Management |
Patient balances Patient payment collection Billing code set Diagnosis code set |
UPPS 03.01.06 Students Financial Obligations: https://policies.txstate.edu/university-policies/03-01-06.html UPPS 03.01.05 University Income Recognition and Associate Cash Handling https://policies.txstate.edu/university-policies/03-01-05.html CPT: https://www.ama-assn.org/amaone/cpt-current-procedural-terminology HCPCS: https://www.ama-assn.org/practice-management/cpt/healthcare-common-procedure-coding-system-hcpcs ICD-10: https://www.ama-assn.org/practice-management/claims-processing/icd-10-overview |
Student Affairs |
Student Health Center |
Dr. Cynthia Hernandez Dr. Emilio Carranco |
Elsa Thorn, RHIA Assistant Director, Health Information and Quality Management |
ADA sections: Service animals Effective communications |
Americans with Disabilities Act Title II, Subpart B General Requirements §35.136 Service Animals https://www.ada.gov/regs2010/titleII_2010/titleII_2010_regulations.htm#a35136 Americans with Disabilities Act Title II, Subpart E Communications, §35.160 General https://www.ada.gov/regs2010/titleII_2010/titleII_2010_regulations.htm#a35160 |
University Administration – American with Disabilities Act (Employee) |
ADA Coordinator |
Dr. Lisa Lloyd Bobby J. Mason |
Fernando Rojas |
ADA/Accessibility, Workplace Accommodations |
External: Titles I, II of the Americans with Disabilities Act/Amended act of 2008. Section 504 of the 1973 Rehabilitation Act Texas Labor Code – Sec. 21 Internal: |
University Administration - Affirmative Action |
Affirmative Action |
Dr. Lisa Lloyd Dr. Stella Silva |
Annalisa Turner Diversity Equity & Inclusion Representative |
Affirmative Action Program |
External: Section 503 of the Rehabilitation Act of 1973 Vietnam Era Veteran’s Readjustment Assistance Act (VEVRAA) Internal: |
University Administration – Institutional Compliance |
Institutional Compliance and Ethics |
Dr. Lisa Lloyd ------------------------------ Bobby J. Mason Asst. Vice President for Institutional Compliance and Ethics |
Bobby J. Mason Asst. Vice President for Institutional Compliance and Ethics |
Institutional Compliance |
Federal Sentencing Guidelines – Chapter 8-§8B2.1 |
University Administration - Clery |
Clery Compliance |
Dr. Lisa Lloyd Vice President of University Administration ------------------------------ Bobby J. Mason Asst. Vice President for Institutional Compliance and Ethics |
Kristina Morales Clery Act Compliance Coordinator |
Clery Act Compliance |
External: U.S. Department of Education -United States Code (20 U.S.C., Chapter 28, Subchapter IV, Part G. Section 1092(f)) -Clery Act Appendix for FSA Handbook -The Handbook for Campus Safety and Security Reporting 2016 Edition -Crime Awareness and Campus Security Act of 1990 (Title II of Public Law 101-542) Internal: UPPS 01.04.42 Clery Act Compliance |
University Administration - Equal Opportunity and Title IX |
Office of Equal Opportunity and Title IX |
Dr. Lisa Lloyd Vice President of University Administration ------------------------------ Bobby J. Mason Asst. Vice President for Institutional Compliance and Ethics |
Alexandria Hatcher Director of Equal Opportunity & Title IX |
Harassment, Discrimination, Equal Opportunity, and Retaliation |
External: Title VI, VII, of the Civil Rights Act 1964 Title IX of the Higher Education Amendments. 20 U.S.C. §§ 1681-1688Violence Against Women Act Internal: |
University Administration - Talent Acquisition |
Talent Acquisition |
Dr. Lisa Lloyd Vice President of University Administration ------------------------------ Dr. Stella Silva Asst VP, IIE, Fac & Staff Initiatives |
LynnAnn Brewer Director of Talent Acquisition, Inclusion, and Retention |
Talent Acquisition, Recruiting, Hiring, Retention, Screening & Selection, Employment |
External (FEDERAL) Civil Rights Act 1964, Title VII Age Discrimination in Employment Act of 1967, ADEA Pregnancy Discrimination Act 1978, PDA Americans with Disability Acts 1990, ADA Genetic Information Nondiscrimination Act 2009, GINA U.S. Bankruptcy Code, Section 525 Immigration Reform and Control Act of 1986, ICRA (STATE) Texas Labor Code, Chapter 657 Veterans Employment Preference Texas Worker’s Compensation Act Texas Labor Code, Chapter 672 Former Foster Youth Employment Preference Internal |
University Advancement - Advancement & Giving |
Advancement Services |
Dr. Barbara Breier Vice President of University Advancement |
Rebecca Dickey Director of Advancement Services |
Advancement / Giving. Gift restrictions; IRS rules on gifts/endowments; state regulations on solicitation and confidentiality of donor identity |
External: Internal Revenue Code: Substantiation and Disclosure Provisions 26 U.S.C. § 170; Uniform Prudent Management of Institutional Funds Act, Texas UPMIFA, Texas Property Code, Ch. 163; CAN-SPAM Act 15 U.S.C. §§ 7701-7713; Charitable Registration Laws (States); Tex. Educ. Code §§ 51.001-.009; Uniform Prudent Investor Act, Tex. Prop. Code Ch. 117; ex. Gov't Code § 2255.001 Private Donors; Higher Education Act: Code of Conduct 20 U.S.C. § 1094; Higher Education Act: Foreign Gift and Contract Reports 20 U.S.C. § 1011f; Pension Protection Act 26 U.S.C. § 170; Philanthropy Protection Act of 1995 Public Law No. 104-62 Internal: UPPS No. 03.05.01 Soliciting, Accepting and Processing Gifts and Grants from Private Sources. UPPS No. 03.01.05 University Income Recognition and Associated Cash-Handling Procedures. UPPS No. 03.07.01, Acceptance & Sale of Marketable Securities. UPPS No. 08.04.01, Real Property Acquisitions; Gift terms/MOU; |