Compliance Matrix

This Compliance Matrix details the decentralized matrix of Texas State officers and administrators responsible for specific compliance areas, coordinated and supported by the Chief Compliance Officer.

Compliance Area

Accountable Department/Office

Accountable Senior Official(s)

----------------------------------

Functionally Responsible Contact

Compliance Partner

Representative Issue(s)

Representative Law, Regulation, Requirement

Academic Affairs - Athletic Academic Eligibility

Office of the Provost
Website: Office of Provost and VP for Academic Affairs

University College
Website: TXST University College

Dr. Eugene J Bourgeois                  Provost and Vice President, Academic Affairs

eb04@txstate.edu

------------------------------

Dr. Mary Ellen Cavitt

Associate Vice President for Academic Success and Dean, University College

m.e.cavitt@txstate.edu

Laurie Hindson

Director-Athletic Academic Center Assistant Dean, University College Assistant Athletic Director

Lh35@txstate.edu

Athletic Academic Eligibility

External:

NCAA : NCAA website

NCAA Manual: NCAA Manual

Internal:

Student Athlete Academic Services

Student-Athlete Handbook

Academic Affairs - Office of Registrar

Office of Registrar

Website: https://www.registrar.txstate.edu/

Dr. Eugene J Bourgeois

Provost and Vice President, Academic Affairs

eb04@txstate.edu

Martha Fraire-Cuellar

Interim University Registrar

Mfraire@txstate.edu

Office of Registrar and Athletic Certification

External:

Family Educational Rights and Privacy Act of 1974 (FERPA) 20. U.S.C. Section 1232g

Higher Education Act of 1965 – Annual Disclosure of Consumer Information

Texas Administrative Code Title 40 Chapter 461 (Hazelwood) and 38 US Code Title 38 (GI Bill)

Internal:

UPPS No. 01.04.31 Access to Student Records Pursuant to FERPA of 1974

UPPS 07.08.03 Federally-Required Disclosures of Consumer Information

Attachment I

Academic Affairs - Financial Aid and Scholarships

Financial Aid and Scholarships

Website: finaid.txstate.edu

Dr. Eugene J Bourgeois

Provost and Vice President, Academic Affairs

eb04@txstate.edu

------------------------------

Dr. Christopher Murr

Assistant Vice President, Financial Aid and Scholarships

murr@txstate.edu

Rebecca Bradley

Assistant Director, Financial Aid and Scholarships

rm1104@txstate.edu

Eligibility Requirements for Financial Aid and Scholarships

External:

Federal: Department of Education

Higher Education Act - Title IV

Code of Federal Regulations (CFR) Parts 600-694

U.S. Code, Title 20, Chapter 28

Federal Student Aid (FSA) Partner Connect

State: State Auditor’s Office

Texas Education Code - Section 56

Texas Higher Education Coordinating Board (THECB) Rules

Internal:

UPPS No. 07.07.01 Satisfactory Academic Progress (SAP) for Undergraduate Students on Financial Aid

UPPS No. 07.07.02 Satisfactory Academic Progress (SAP) for Graduate and Post-Baccalaureate Teacher Certificate Seeking Students on Financial Aid

UPPS No. 07.08.03 Federally-Required Disclosures of Consumer Information

Academic Affairs - International Student and Scholar Services

International Affairs

Website: https://www.txstate.edu/internationalminds/

 

International Student and Scholar Services

Website:https://www.international.txstate.edu/

Dr. Eugene J Bourgeois

Provost and Vice President, Academic Affairs

eb04@txstate.edu

------------------------------

Rosario Davis

Assistant Vice President and Director of International Affairs

rd31@txstate.edu

Dr. Jonathan Tyner

Associate Director, PDSO (Principal Designated School Official)

International Student and Scholar Services

jwt43@txstate.edu

International Student and Scholar Services

External:

Electronic Code of Federal Regulations - https://www.ecfr.gov/cgi-bin/text-idx?SID=cb087a9cd05dda0fc3f715ca7cb931ed&mc=true&node=pt8.1.214&rgn=div5

Title 8: Aliens and Nationality – PART 214—NONIMMIGRANT CLASSES

§214.1   Requirements for admission, extension, and maintenance of status.

 §214.2   Special requirements for admission, extension, and maintenance of status.

 §214.3   Approval of schools for enrollment of F and M nonimmigrants.

 §214.4   Denial of certification, denial of recertification, or withdrawal of SEVP certification.

 §214.5   Libyan and third country nationals acting on behalf of Libyan entities.

 §214.6   Citizens of Canada or Mexico seeking temporary entry under NAFTA to engage in business activities at a professional level.

 §214.7   Habitual residence in the territories and possessions of the United States and consequences thereof.

 §§214.8-214.10   [Reserved]

 §214.11   Alien victims of severe forms of trafficking in persons.

 §214.12   Preliminary enrollment of schools in the Student and Exchange Visitor Information System (SEVIS).

 §214.13   SEVIS fee for certain F, J, and M nonimmigrants.

 §214.14   Alien victims of certain qualifying criminal activity.

 §214.15   Certain spouses and children of lawful permanent residents.

 U.S. Immigration and Customs Enforcement: https://www.ice.gov/sevis/schools.

 8 CFR 214.1 Requirements for admission, extension, and maintenance of status

 8 CFR 214.2 (f) Academic and Language Students

8 CFR 214.2(f)(5)(ii) Change in educational levels

Full Course of study 8 CFR 214.2(f)(6)(i)

8 CFR 214.2(f)(6)(G)

Concurrent enrollment: 214.2(f)(6)(iv)

8 CFR 214.2(f)(8) School transfer

8 CFR 214.2(f)(10)(ii)(A) General

8 CFR 214.2 (j) Exchange aliens

 8 CFR 214.2 (m) Vocational Students

M students: Extension of stay 214.2(m)(10) (i)

 8 CFR 214.3 Petitions for Approval of Schools

8 CFR 214.3(g) Recordkeeping and reporting requirements

8 CFR 214.3(j) Advertising

 8 CFR 214.4 Denial of certification, denial of recertification or withdrawal of SEVP certification

8 CFR 214.5 Libyan and third country nationals acting on behalf of Libyan entities

 8 CFR 214.13 SEVIS fee for certain F, J, and M nonimmigrants

 8 CFR 248 Change of Nonimmigrant Classification

 J-1 Exchange Visitor Regulations and Compliance Administration:

https://j1visa.state.gov/sponsors/current/regulations-compliance/

22 CFR 62 Exchange Visitor Program

22 CFR 22 Schedule of Fees for Consular Services

8 CFR 214 Nonimmigrant Classes

Internal:

UPPS No. 07.09.04 – International Student Health Insurance:

https://policies.txstate.edu/university-policies/07-09-04.html

UPPS No. 07.11.06 – Responding to Student Deaths:

https://policies.txstate.edu/university-policies/07-11-06.html

UPPS No. 07.07.03 – Hourly Student Employment Procedures:

https://policies.txstate.edu/university-policies/07-07-03.html

AA/PPS No. 04.01.20 (7.22) – Faculty Responsibilities, Definitions, and Titles 

https://policies.txstate.edu/division-policies/academic-affairs/04-01-20.html

UPPS No. 02.02.10 – Export Control Laws and Regulations 

https://policies.txstate.edu/university-policies/02-02-10.html

Academic Affairs - Minors on Campus

Office of the Associate Vice President for Academic Success

Website: https://www.avpas.txstate.edu

Dr. Eugene J Bourgeois

Provost and Vice President, Academic Affairs

eb04@txstate.edu

Dr. Mary Ellen Cavitt

Associate Vice President for Academic Success and Dean of University College

mc58@txstate.edu

Minors on Campus

External:

Senate Bill 1414 https://legiscan.com/TX/text/SB1414/id/296728

Texas Education Code (Sections 51.976 and 51.9761) https://statutes.capitol.texas.gov/Docs/ED/htm/ED.51.htm

Internal:

https://www.avpas.txstate.edu/moc/

UPPS No. 01.04.41. https://policies.txstate.edu/university-policies/01-04-41.html

Training Module: https://sa.txstate.edu/childprotection/

Athletics Camps & Clinics policy A/PPS No. 08/02 (1.1) https://policies.txstate.edu/division-policies/athletics/08-02.html

Scheduling of University Housing for Camps UPPS No. 07.03.02. https://policies.txstate.edu/university-policies/07-03-02.html

Registration form for groups on minors on campus https://www.avpas.txstate.edu/moc/visitinggroups-campustours/visitinggroups/visitinggroupregistrationform.html

Academic Affairs - Institutional Official for Research Compliance; Research Misconduct; Research Cash Advance, University Level Centers

Office of Research and Sponsored Programs

Associate Vice President for Research & Federal Relations & Chief Research Officer

Dr. Eugene J Bourgeois

Provost and Vice President, Academic Affairs

eb04@txstate.edu

------------------------------

Dr. Shreekanth A. Mandayam

Associate Vice President for Research & Federal Relations & Chief Research Officer

shreek@txstate.edu

 

Dr. Michael Blanda

Assistant Vice President for Research & Federal Relations Institutional Official

mb29@txstate.edu

Kathy Wallace | Quality Assurance Coordinator | Office of Research & Sponsored Programs

kw11@txstate.edu

Institutional Official for Research Compliance; Research Misconduct; Research Cash Advance

Texas School Safety Center

Freeman Center

Meadows Center for the Water and the Environment

External: ORI https://ori.hhs.gov/research-misconduct-0

Texas School Safety Center, Texas Education Code, Chapter 37

https://statutes.capitol.texas.gov/Docs/ED/htm/ED.37.htm

Freeman Center-Annual Year-end report to Frost Bank;

https://www.epa.gov/sips-tx/texas-30-tac-chapter-111-subchapter-b-outdoor-burning-sip-effective-march-21-2017-txd193 County Fire Marshal,

County Fire Department;

Meadows Center- Endangered Species Act, Sect. 10 Permit, Antiquities Code of Texas, TPWD Aquatic Vegetation Plan, Clean Water Act Sect. 39, Texas Water Code Sect. 26.0135, DOT-CFR 40 Title 172, OSHA 1910 Subpart T App B-Guidelines for Scientific Diving

Internal: https://policies.txstate.edu/division-policies/academic-affairs/03-01-13.html; Research Cash Advance Policy

https://policies.txstate.edu/university-policies/02-02-06.html

Meadows Center-Spring Lake Mgmt. Plan (with EARDC)

Academic Affairs - Research and Sponsored Programs

Office of Research and Sponsored Programs

Associate Vice President for Research & Federal Relations & Chief Research Officer

Dr. Eugene J Bourgeois

Provost and Vice President, Academic Affairs

eb04@txstate.edu

------------------------------

Dr. Shreekanth A. Mandayam

Associate Vice President for Research & Federal Relations & Chief Research Officer

shreek@txstate.edu

 

Dr. Michael Blanda

Assistant Vice President for Research & Federal Relations Institutional Official

mb29@txstate.edu

Sean Rubino

Director of  Research Integrity and Compliance (RIC) & Export Control Officer

srubino@txstate.edu

Research compliance: Conflicts of Interest (COI); Significant Financial Interest (SFI); Financial Conflicts of Interest (FCOI); Responsible Conduct in Research (RCR); Research Misconduct; compliance education & training; regulatory updates

External: PHS Promoting Objectivity in Research; National Science Foundation COI Policies; NIH Notice on update to RCR Requirement; America COMPETES Act; Office of Research Integrity- Federal Research Misconduct Policy

Internal: Procedures for SFI & FCOI; UPPS 02.02.07 Researcher Conflicts of Interest in Research & sponsored Program Activities; Responsible Conduct in Research (RCR); Postdoctoral Scholar Appointments AA/PPS 04.01.24; Addressing Allegations of Misconduct AA/PPS 03.01.13

Academic Affairs - Export Controls

Research Integrity and Compliance (RIC) – Export Controls

Office of Research and Sponsored Programs

Dr. Eugene J Bourgeois

Provost and Vice President, Academic Affairs

eb04@txstate.edu

------------------------------

Dr. Shreekanth A. Mandayam

Associate Vice President for Research & Federal Relations & Chief Research Officer

shreek@txstate.edu

 

Dr. Michael Blanda

Assistant Vice President for Research & Federal Relations Institutional Official

mb29@txstate.edu

Sean Rubino

Director of  Research Integrity and Compliance (RIC) & Export Control Officer

srubino@txstate.edu

Export Control: U.S. export laws, federal regulations governing how certain information, technologies & information can be transported abroad or communicated to foreign nationals in U.S.; Foreign Influence in research; Technology Control Plans

External: Export Administration Regulations (EAR); International Traffic in Arms Regulations (ITAR);

Office of Foreign Asset Control (OFAC);

Internal: Export Control at Texas State; UPPS 02.02.10 Export Control Laws& Regulations policy

Academic Affairs - Research Integrity and Compliance (RIC)- Human Subject Research, Animal Research, and rDNA & Biohazards

Office of Research and Sponsored Programs

Associate Vice President for Research & Federal Relations & Chief Research Officer

Dr. Eugene J Bourgeois

Provost and Vice President, Academic Affairs

eb04@txstate.edu

------------------------------

Dr. Shreekanth A. Mandayam

Associate Vice President for Research & Federal Relations & Chief Research Officer

shreek@txstate.edu

 

Dr. Michael Blanda

Assistant Vice President for Research & Federal Relations Institutional Official

mb29@txstate.edu
 

Monica Gonzales, Research Compliance Specialist

245-2314

meg201@txstate.edu
 

Maria Reeves Mgr. Comparative Research Facility

245-8081

mer226@txstate.edu

Sean Rubino

Director of  Research Integrity and Compliance (RIC) & Export Control Officer

srubino@txstate.edu

Human Subject Protection- Institutional Review Board (IRB)

Animal Research-Institutional Animal Care and Use Committee (IACUC)

rDNA & Biohazards-Institutional Biosafety Committee (IBC)

External: Office for Human Research Protections; Protection of Human Subjects 45 CFR 46; Animal Welfare Act (AWA); PHS Policy on Humane Care & Use of Laboratory Animals; Guide for the Care and Use of Laboratory Animals; Biosafety in Microbiological & Biomedical Laboratories (6th Edition);OSHA Standards Blood Borne Pathogens; NIH Guidelines

Internal: IRB, Protection of Human Subjects Policy; IACUC; Animal Care & Use Policy; Institutional Biosafety Committee (IBC); ORSP Policies

Academic Affairs - Technology Transfer and Contracts (TTC)

Office of Research and Sponsored Programs

Associate Vice President for Research & Federal Relations & Chief Research Officer

Dr. Eugene J Bourgeois

Provost and Vice President, Academic Affairs

eb04@txstate.edu

------------------------------

Dr. Shreekanth A. Mandayam

Associate Vice President for Research & Federal Relations & Chief Research Officer

shreek@txstate.edu

 

Dr. Reddy Venumbaka Director Technology Transfer and Contracts

 sv04@txstate.edu

Kathy Wallace | Quality Assurance Coordinator | Office of Research & Sponsored Programs

kw11@txstate.edu

Negotiate research related contractual agreements for compliance with state contracting laws; Administration/management university intellectual property (IP); research related disclosures, NDAs & MTAs; University-industry commercialization, partnerships, patents, technology licensing and service/testing agreements

External: Texas Government Code; Texas Education Code Tech Transfer Act; TSUS Rules; Bayh-Dole Act; Department of Commerce regs U.S. Patents; NIH guidelines;

Internal: AA/PPS No. 02.03.30 Faculty-Authored Teaching Material

Academic Affairs - Strategic Research Initiatives (SRI)

Office of Research and Sponsored Programs

Associate Vice President for Research & Federal Relations & Chief Research Officer

Dr. Eugene J Bourgeois

Provost and Vice President, Academic Affairs

eb04@txstate.edu

-----------------------------

Dr. Shreekanth A. Mandayam

Associate Vice President for Research & Federal Relations & Chief Research Officer

shreek@txstate.edu

 

Evy Gonzales

Director Strategic Research Initiatives

245-2314

eg13@txstate.edu

Kathy Wallace | Quality Assurance Coordinator | Office of Research & Sponsored Programs

kw11@txstate.edu

Monitoring institutional eligibility and filing letters for HSI, MSI and other capacity building funding opportunities (i.e. NIH Research Enhancement Program Awards (R15), USED Title V/III grants, USDA HSI, DOD HBCU/MI grants etc.)

External:  US Department of Education: Developing Hispanic-Serving Institutions (DHSI) – Title V, Part A; Promoting Postbaccalaureate Opportunities for Hispanic Americans (PPOHA) – Title V, Part B; Hispanic-Serving Institutions Science, Technology, Engineering, or Mathematics and Articulation (HSI STEM) – Title III, Part F

*Note* Institutional Research (IR) submits eligibility certification.

Academic Affairs - Pre and Post Award Support Services

Office of Research and Sponsored Programs

Associate Vice President for Research & Federal Relations & Chief Research Officer

Dr. Eugene J Bourgeois

Provost and Vice President, Academic Affairs

eb04@txstate.edu

------------------------------

Dr. Shreekanth A. Mandayam

Associate Vice President for Research & Federal Relations & Chief Research Officer

shreek@txstate.edu

 

Kay Beauchamp Director of Pre-Award Services

245-2102

Kay.Beauchamp@txstate.edu

Marivel Alvarez Director Post-Award Services

245-2591

ma17@txstate.edu

Pre and Post Award Requirements; Financial Reporting and Regulatory Review; Internal Controls; Cost Allowability; Effort Certification

External: TSUS Rules; OMB Uniform Guidance; Cost Accounting Standards (CAS); HHS/NIH/NSF Regulations; Texas Education Code;

Internal: Institutional Sponsored Programs Research Policies

Academic Affairs – Research Records and System Services

Office of Research and Sponsored Programs

Associate Vice President for Research & Federal Relations & Chief Research Officer

Dr. Eugene J Bourgeois

Provost and Vice President, Academic Affairs

eb04@txstate.edu

------------------------------

Dr. Shreekanth A. Mandayam

Associate Vice President for Research & Federal Relations & Chief Research Officer

shreek@txstate.edu

 

Dr. Michael Blanda

Assistant Vice President for Research & Federal Relations Institutional Official

mb29@txstate.edu
 

Dr. Yongxia Xia Director Research Records and System Services

245-4402

ys11@txstate.edu

Kathy Wallace | Quality Assurance Coordinator | Office of Research & Sponsored Programs

kw11@txstate.edu

Follow institutional policies to manage the following: Research Cash Advance program; internal access to shared server drive and computers; ORSP website; servers hosting research support systems

Internal:  Research Cash Advance, UPPS No. 02.02.06;

Computer Resource Identity and Access Management, UPPS 04.01.02

University Website, UPPS 04.01.06

Server Management Policy, UPPS 04.01.09

Academic Affairs - Testing, Evaluation, and Measurement Center (TEMC)

Students Business Services

Dr. Gene Bourgeois

Provost and VP Academic Affairs

eb04@txstate.edu

Dr. Larry Chapa

Director Testing Evaluation and Measurement Center

lchapa@txstate.edu

 

 

Academic Affairs – Institutional Research

Office of Institutional Research

Website: https://www.ir.txstate.edu/

Dr. G. Marc Turner

Assistant Vice President for Institutional Research

gmturner@txstate.edu

Kate Proff

Database Administrator, State Reporting Official

Office of Institutional Research

kproff@txstate.edu

Richard Batey

Sr Research Analyst

Office of Institutional Research

rbatey@txstate.edu

THECB CBM Reports

IPEDS

Texas Legislative Budget Board (LBB)

SACSCOC

External: THECB, IPEDS, LBB, SACSCOC

Athletics - NCAA Compliance

Department of Athletics

Website: Texas State Athletics

Don Coryell

Director of Athletics

Dc32@txstate.edu

Kelsey Solis

Associate Athletic Director

kr23@txstate.edu

NCAA Athletics Compliance

External:

NCAA : NCAA website

NCAA Manual: NCAA Manual

Sun Belt Conference Regulations:

Sun Belt Constitution and Bylaws

Internal:

Athletics P&P

Student-Athlete Handbook

Finance and Support Services

Human Resources

Eric Algoe, Vice President of Finance and Support Services

E_a231@txstate.edu

--------------------------------------

 

Carole Clerie

AVP Human Resources, CHRO

Cleriec@txstate.edu

Tammy Coyle

Manager, Employee Relations

Compensation & Classification, Health/Welfare/Retirement Benefits, Time & Leave

External Federal:

Patient Protection and Affordable Care Act (PPACA) 

Fair Labor Standards Act (FLSA)

Family & Medical Leave (FMLA)

Uniformed Services Employment and Reemployment Rights Act (USERRA)

IRS Section 125

Internal Revenue Code

Title VII of the Civil Rights Act of 1964

Americans with Disabilities Act (ADA)

Pregnancy Discrimination Act

Age Discrimination in Employment Act (ADEA)

Equal Pay Act of 1963 (EPA)

National Labor Relations Act (NLRA)

Title IX

Title II of the Genetic Information Nondiscrimination Act (GINA)

Immigration and Nationality Act (INA)

Immigration Reform and Control Act of 1986 (IRCA)

Illegal Immigrant Reform and Immigrant Responsibility Act of 1996 (IIRIRA)

Employment Retirement Income Security Act of 1974 (ERISA)

Health Insurance Portability and Accountability Act (HIPAA)

Consolidated Omnibus Budget Reconciliation Act (COBRA)

Section 503 of the Rehabilitation Act of 1973

Section 508 of the Rehabilitation Act of 1973 as amended by the Workforce Investment Act of 1998

Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA)

McNamara-O'Hara Service Contract Act (SCA)

Davis-Bacon Act 

Walsh-Healey Act (PCA)

Lilly Ledbetter Fair Pay Act of 2009

Fair Credit Reporting Act (FCRA)

Federal Insurance Contribution Act (FICA)

Federal Unemployment Tax Act (FUTA)

Employee Polygraph Protection Act

Drug-Free Workplace Act of 1988

Executive Order 11246 of 1965

Fair and Accurate Credit Transactions Act of 2003 (FACT)

Longshore and Harbor Workers’ Compensation Act (LHWCA)

Mental Health Parity and Addiction Equity Act of 2008

Newborns’ and Mothers’ Health Protection Act (NMHPA)

Older Workers Benefit Protection Act of 1990 (OWBPA)

Pension Protection Act of 2006 (PPA)

Womens’ Health and Cancer Rights Act (WHCRA)

Worker Readjustment and Retraining Notification Act of 1988 (WARN)

External State:

Texas Workers’ Compensation Act

Texas Child Labor Law

Texas Labor Code

Texas Administrative Code

 

External TSUS:

The Public Information Act (PIA)

 

Internal:

04.04.30 University Leave Policy

04.04.52 Retirement Programs

04.04.61 Mother-Friendly Worksite Program

04.04.11 University Classification and Compensation

04.04.12 Pay Above Base Annual Salary for Staff

04.04.16 Overtime and Compensatory Time Policy

Performance Management

04.04.20 Staff Performance Management Policy 

Finance and Support Services - University Police Department

Campus Police

Eric Algoe

Vice President of Finance and Support Services

e_a231@txstate.edu

Matthew Carmichael

Dir, Univ Police

chiefmatt@txstate.edu

Clery Act Compliance

Law Enforcement Authority and Licensure

External:

The Clery Act Appendix for FSA Handbook

Texas Government Code Chapter 614 Peace Officers and Fire Fighters

Texas Occupations Code Chapter 1701 Law Enforcement Officers

Texas Administrative Code Title 37 Part VII Public Safety and Corrections Texas Commission on Law Enforcement

Texas Education Code Chapter 51 Subchapter E Protection of Buildings and Grounds

Finance and Support Services - Environmental Health, Safety, Risk and Emergency Management

https://www.fss.txstate.edu/ehsrm/

Eric Algoe

Vice President of Finance and Support Services

e_a231@txstate.edu

Wendy McCoy

Director of EHSREM

wendy.mccoy@txstate.edu

EHSO/Risk Management/Emergency Management

External:

29 CFR 1910.1450 OSHA Laboratory Standard.

29 CFR 1910.1450 OSHA Laboratory Standard

6 CFR 27 Department of Homeland Security, Chemical Facility Anti-Terrorism Standards.

TAC Health and Safety Code, Title 6, Subtitle D., Chapter 502 - Hazard Communication Act

TAC Health and Safety Code, Title 25, Chapter 289 – Radiation Control

TAC Health and Safety Code, Title 25, Chapter 289, Section 289.301 – Texas Regulations for the Control of Laser Radiation Hazards

TAC Health and Safety Code, Title 30, Chapter 330.1207(c) – Regarding Biological Waste

TAC Health and Safety Code, Title 25, Chapter 297 – Indoor Air Quality

NIH Guidelines for Research Involving Recombinant or Synthetic Nucleic Acid Molecules.

Biosafety in Microbiological and Biomedical Laboratories (BMBL)

Internal:

UPPS 04.05.15 – Public Safety and Health

UPPS 04.05.06 – Hazardous Materials and Hazardous Waste Management

UPPS 02.02.05 – Animal Care and Use Policy

External:

Resource Conservation & Recovery Act (RCRA)

40 CFR 260, 261, 262, 268, 273

30 TAC 335

Spill Prevention, Control, and Countermeasure (SPCC)

40 CFR 112

30 TAC 327

Waste Policy Reduction Act

30 TAC 335 Subch. Q

Standards for the Management of Used Oil

40 CFR 279

30 TAC 324

Emergency Planning & Community Right-to-Know Act (EPCRA)

Sections 302 – 312, 40 CFR 355

TX Health & Safety Code 506

Clean Water Act, National Pretreatment Program

40 CFR 403

30 TAC 315

San Marcos Local Ordinance Subpt. A, Ch. 86

City of San Marcos Industrial User Permits (Main Campus, STAR)

Clean Water Act, Section 402, Stormwater

30 TAC 281.25

Hazardous Materials Transportation Act

49 CFR 172

Texas Food Establishment Rules (TFER) 25 TAC § 228

 

Internal:

UPPS 04.05.06 Hazardous Materials and Hazardous Waste Managemen

UPPS 04.05.16 Campus Stormwater Management

UPPS 04.05.15 Public Health and Safety
 

External:

Texas State Fire Marshal

National Fire Protection Association

NFPA 1 Fire Code

NFPA 45 Standard on Fire Protection for Laboratories Using Chemicals

NFPA 101 Life Safety Code

General Industry

29 CFR 1910

Construction

29 CFR 1926

 

External:

Texas Workers’ Compensation Act
 

Internal:

UPPS 04.04.43 Workers' Compensation Injuries, Illnesses, and Claims

Finance and Support Services - EHSREM

EHSREM

Eric Algoe

Vice President of Finance and Support Services

e_a231@txstate.edu

Lynn Lindsay

Emergency Manager, EHSREM

Lynn.lindsay@txstate.edu

Emergency Management,

Robert T. Stafford Disaster Relief & Emergency Assistance Act, (as amended), 42 USC§ 5121

Emergency Planning and Community Right-to-Know Act, 42 USC Chapter 116

Emergency Management and Assistance, 44 CFR. Higher Education Opportunity Act 2008 (Public Law 110-315) (HEOA) Campus Safety Sections Emergency Response and Evacuation procedures.

Action Guide for Emergency Management at Institutions of Higher Learning, ED, 2009.

Homeland Security Presidential Directive, HSPD-5, Management of Domestic Incidents; 2003

Homeland Security Presidential Directive, HSPD-8, National Preparedness; 2003

National Response Framework, U.S. Department of Homeland Security, 2008. 

National Incident Management System, U.S. Department of Homeland Security, 2008.

State of Texas Government Code, Chapter 418 (Emergency Management)

Government Code, Chapter 421 (Homeland Security)

Government Code, Chapter 433 (State of Emergency)

Government Code, Chapter 791 I

Health & Safety Code, Chapter 778 (Emergency Management Assistance Compact)

Executive Order of the Government Relating to Emergency Management

Executive Order of the Government Relating to the National Incident Management System

Administrative Code, Title 37, Part 1, Chapter 7 (Division of Emergency Management)

The Texas Homeland Security Strategic Plan, 2015-2020

Texas Education Code Sec. 51.217

Texas Education Code Sec. 51.218

Education Code Title 3. Higher Education, Subtitle B. Chapter 61.

State of Texas Emergency Management Plan

Hays Count EOP.

Hays County Emergency Management Agency Data Directory.

Hays County Hazard Mitigation Plan, City of San Marcos Annex

San Marcos EOP.

San Marcos Emergency Management Agency-Data Directory

Inter-local Agreements & Contracts

Williamson County EOP.

Williamson County Emergency Management Agency-Data Directory

Texas State

Texas State System-Disaster Management Guide

FSS/PPS No. 05.10 (05.04.01) Emergency Operations of Campus

UPPS No. 05.04.03 Emergency Operations; (04.06) Texas State Disaster or EOP Procedures UPPS No. 05.04.02

Finance and Support Services

Grounds and Waste Management

Eric Algoe

Vice President of Finance and Support Services

e_a231@txstate.edu

 

Nathan Lawrence

Director of Grounds Operations

n.lawrence@txstate.edu

Jim Vollrath

Director of Utilities Operations

jev73@txstate.edu

University Landscape, Recycling and Waste Management

Pesticide Applications,

Texas Department of Agriculture

1. Application logs

2. Licensing and CEUs

Laws and Regulations

Ground Water Diversions

Texas Commission on Environmental Quality

South Texas Watermaster Program

1. Diversion declarations

2. Reporting of use.

South Texas Watermaster Program

Finance and Support Services

Facilities Planning, Design and Construction

Eric Algoe

Vice President of Finance and Support Services

e_a231@txstate.edu

------------------------------

Gordon Bohmfalk, Director

Facilities Planning, Design and Construction

gfr11@txstate.edu

Jim Vollrath

Director of Utilities Operations

jev73@txstate.edu

Campus Construction

TSUS Policies/Procedures

TXST Policies/Procedures

TXST Campus Construction Standards

City of San Marcos Building Codes

City of Round Rock Building Codes

Hays County Building Codes

Williamson County Building Codes

State of Texas Building Codes

International Building Codes

Finance and Support Services

Facilities Management

Website: Facilities Management and Custodial Services

Eric Algoe

Vice President of Finance and Support Services

e_a231@txstate.edu

------------------------------

Brian McKay

Director of Facilities Management

bmckay@txstate.edu

Jim Vollrath

Director of Utilities Operations

jev73@txstate.edu

State & Alternative Fuel Provider Fleets (Annual Alternate Fuel Vehicle Report)

External:

State and Alternate Fuel Provider Program 10 CFR Part 490

U.S. Department of Energy State and Alternate Fuel Provider Fleets

Internal:

UPPS No. 05.05.03 Fleet Management Plan

UPPS No. 05.05.03

Finance and Support Services

Facilities Operations

Eric Algoe

Vice President of Finance and Support Services

e_a231@txstate.edu

------------------------------

Douglas L Bynum

Director of Facilities Operations

db13@txstate.edu

Jim Vollrath

Director of Utilities Operations

jev73@txstate.edu

Elevator Certification and Inspection

External: HEALTH AND SAFETY CODE

TITLE 9. SAFETY

SUBTITLE A. PUBLIC SAFETY

CHAPTER 754. ELEVATORS, ESCALATORS, AND RELATED EQUIPMENT

Texas Department of Regulations (TDLR)

Finance and Support Services

Utilities Operations

Eric Algoe

Vice President of Finance and Support Services

e_a231@txstate.edu

James Vollrath

Director of Utilities Operations

jev73@txstate.edu

Annual State (SECO) Energy and Water Reporting

TWDB – Annual Water Use Survey

EAA – Annual Groundwater Report

TCEQ – Public Water Systems – monthly water samples

TCEQ – Annual lead and copper (water) samples.

TCEQ – Annual (water) storage tank(s) inspections

TCEQ – Annual (water) consumer confidence report.

TCEQ – Quarterly water quality parameter samples.

NFPA - Monthly / Annual emergency generator testing / load banking (NFPA 110)

NFPA – Annual fire alarm and fire protection inspections (NFPA 10, 23, 25, 72)

TDLR - Annual boiler & pressure vessel inspections

Monthly water to sewer reports for CoSM (billing purposes for sanitary only)

Monthly water meter readings for Freeman Ranch (Barton Springs/Edwards Aquifer Conservation District)

https://comptroller.texas.gov/programs/seco/reporting/

http://www.twdb.texas.gov/waterplanning/waterusesurvey/survey/online.asp

https://www.edwardsaquifer.org/business-center/meters-reporting-your-use/

https://www.tceq.texas.gov/assistance/water/pdws

NFPA 10, 23, 25, 72, 110 https://nfpa.org/

https://www.tdlr.texas.gov/boilers/blr.htm

http://sanmarcostx.gov/185/Utility-Customer-Services

https://bseacd.org/

Finance and Support Services

Transportation Services

Eric Algoe

Vice President of Finance and Support Services

e_a231@txstate.edu

Steven Herrera

Dir. Transportation Service

srh117@txstate.edu

Parking Services, Bobcat Shuttle, Alternative Transportation

https://www.transit.dot.gov/ntd/2020-ntd-reporting-policy-manual

https://www.transit.dot.gov/ntd/2020-safety-and-security-policy-manual

Finance and Support Services

Office of Budgeting, Financial Planning & Analysis
Website: https://www.fss.txstate.edu/budget/

Eric Algoe

Vice President of Finance and Support Services

e_a231@txstate.edu

Cristine Black

Assistant Vice President of Budgeting, Financial Planning and Analysis

mcb182@txstate.edu

State Programs Not Funded by Appropriations

HB 12 Legislative Appropriations to the Agency

Gifts, Grants, and Donations for Salary Supplement Reporting

General Appropriations Act

Article III Provisions

General Appropriations Act

Article IX Provisions

HB2504

Texas Education Code

Chapter 62

Legislative Budget Board (LBB) LAR

LBB-State Budget By Program

LBB-Budgetary Impacts Schedule

LBB-Strategic Plan Budget Structure Changes

Government Code, Sec. 403.0147 https://statutes.capitol.texas.gov/Docs/GV/htm/GV.403.htm

Government Code, §659.026 https://www.sos.state.tx.us/about/publications/sal-sup.shtml

Government Code 659.0201 https://statutes.capitol.texas.gov/Docs/GV/htm/GV.659.htm

https://www.lbb.texas.gov/Documents/GAA/General_Appropriations_Act_2022_2023.pdf

Sec 5.7: Administrative Accountability Reporting requirement

Sec 6.1: Annual Operating Budget Requirement by 09.01.xx of each FY.

Sec 17: System Office Funding Authorized- ability to transfer funds to the system office.

Sec 32: Faculty Salary Increase Report

Sec 37: Non-Formula Support Items

Sec 44: Designated Tuition Report

Sec 59: Research Funding Reporting Requirements Including:

  • CORE

  • TRIP

Sec 63: COVID Reporting

https://www.lbb.texas.gov/Documents/GAA/General_Appropriations_Act_2022_2023.pdf

Sec 6.10 Limitations on State Employment Levels (FTE)

Sec 7:01 Budgeting and Reporting

Sec 13.11 Homeland Security Reporting

Sec 17.14 Information Listing of Program Funding>State Budget by Program

Cost for all Academic Programs

Texas Legislative Session 2009 - HB2504

Research Funding Reporting Requirements:

https://statutes.capitol.texas.gov/SOTWDocs/ED/htm/ED.62.htm

https://www.highered.texas.gov/institutional-resources-programs/public-universities-health-related-institutions/research-funding-in-texas/

Sec 62.021 HEF Funding

Sec 62.121 Texas Research Incentive Program (TRIP)

Sec 62.137 CORE Research Support Fund

LAR https://www.lbb.state.tx.us/Agency_Docs.aspx

State budget by program http://sbp.lbb.state.tx.us/

LBB-ABEST report -Instructions imbedded within ABEST at the reporting level

https://www.lbb.texas.gov/Documents/Instructions/Strategic_Plan/7444_Finalizing_Budget_Structures_and__Defining_Measures.pdf

Finance and Support Services

Office of Budgeting, Financial Planning & Analysis
Website: https://www.fss.txstate.edu/budget

Eric Algoe

Vice President of Finance and Support Services

e_a231@txstate.edu

Cristine Black

Assistant Vice President of Budgeting, Financial Planning and Analysis

mcb182@txstate.edu

LBB-Disaster Federal Funds Submission (DFFS) Reporting

LBB-Schedule 3A HEGI Enrollment Update

State Comptroller-

Salary Supplementation Report

State Comptroller-Fund 260 Report

THECB-Utility Survey

State Auditor’s Office (SAO)

Internal PPS:

Internal UPPS:

ABEST report for LBB

Directions are imbedded in the ABEST login at the report level.

LBB sends and excel template for completion

President’s Salary Supplementation Report

https://fmx.cpa.texas.gov/fmx/payper/supplements/index.php

State Comptroller sends an excel template each reporting period

Utility Survey as part of the Sources and Uses Report GAO submits.

Legislative Workforce Summary Report

https://hr.sao.texas.gov/WorkforceAnalysis/Summaries

FSS/PPS 03.06: Utilities Budgeting and Allocation

FSS/PPS 03.08 Discretionary Budgets and Expenditures

FSS/PPS 03.14 Budget Changes

FSS/PPS 03.27 Internal Sponsorships

UPPS 03.02.01 Reserves, Carry-Forwards, and Over-Expenditures

UPPS 03.02.04 Budget Planning and Monitoring for Income-Generating Accounts

UPPS 03.02.10 Budgeting for Strategic Planning Priorities

Finance and Support Services - General Accounting

General Accounting Office

Website:

General Accounting

Eric Algoe

Vice President of Finance and Support Services

e_a231@txstate.edu

------------------------------

Lisa Braun

Director of General Accounting

lb22@txstate.edu

Darryl Borgonah

Associate Vice President for Financial Services

borgonah@txstate.edu

Statutory Reports

Annual Financial Report

Sources & Uses

Per Texas Government Code Annotated, Section 2101.011, and in accordance with the requirements established by the Texas Comptroller of Public Accounts.

Per Texas Higher Education Coordinating Board.

Finance and Support Services - Payroll and Tax Compliance

Payroll and Tax Compliance

Website:Payroll

Eric Algoe

Vice President of Finance and Support Services

e_a231@txstate.edu

------------------------------

Madeline Davila Adams

Director of Payroll and Tax Compliance

madeline.davila@txstate.edu
 

Diana E Salami 

Asst Director of Payroll & Tax Compliance

ds19@txstate.edu 
 

Christian Hiner 

Accountant III for Payroll and Tax Compliance

cdh195@txstate.edu 
 

Renee Neer

Accountant II for Accounts Payable

rln42@txstate.edu

Darryl Borgonah

Associate Vice President for Financial Services

borgonah@txstate.edu

Statutory Payroll Taxes:

Federal Income Tax

State Income Tax

Payroll Reporting

TWC

HRIS

TRS

SORM

Tax Filing:

W-2s and 941

1099s and 945

1042 and 1042 S

990T – TXST

990 – Harold Freeman

990EZ – Research Foundation

Foreign Vendor Payments:

Approve new vendors (W-8BEN)

Review invoices to determine source of income and corresponding IRS reporting & tax withholding.

IRS Pub. 15, Circular E, Employer’s Tax Guide.

IRS Publication 966, EFTPS.

IRS Pub. 509, Tax Calendars.

IRS Pub. 515, Withholding of Tax on Nonresident Aliens and Foreign Entities.

IRS Pub. 1187, Specifications for Electronic Filing of Form 1042-S,

Foreign Person’s U.S. Source Income Subject to Withholding.

IRs Pub. 598 Tax on Unrelated Business Income of Exempt Organizational

IRC §3102(f)(1)

IRC §6109

IRC §6041

IRC §6041A

IRC §513

IRC §501(c

Financial Services - Procurement and Strategic Sourcing

Procurement and Strategic Sourcing

Website:Procurement

Eric Algoe

Vice President of Finance and Support Services

e_a231@txstate.edu

------------------------------

Dan Alden

Director of Procurement and Strategic Sourcing

danalden@txstate.edu

Darryl Borgonah

Associate Vice President for Financial Services

borgonah@txstate.edu

State Use Report for TIBH Spend

Contract FTE Report

Contract Award Posted on ESBD

LBB Report

SB20 Report

HUB Annual Goal Report

HUB LAR Report

HUB Monthly Spend State Report

HUB Semi-Annual Spend State Report

HUB State Agency Progress Report

HUB Strategic Plan Report to LBB  and CPA

P-Card State Use Report

Texas Human Resources Code, Chapter §122.0095

Gov't Code §2052.103 and 104

Gov't Code §2155.083(k)(2)

Gov't Code §2054.008

Gov't Code §2166.003 & .004

Gov't Code §2166.2551

Gov't Code §2254.006

Gov't Code §2254.0301

Education Code  §61.003

Gov't Code §322.020

Gov't Code §2261.253

Gov't Code §2261.253(b)

Gov't Code §2261.253(d) & (g)

Gov't Code §2161, and its rules are defined in Title 34, TAC,

Chapter 20

Gov't Code §2161.127

TAC Title 34, Chapter 20.286

Gov't Code §2161.162

TAC Title 34, Part 1, Chapter 20, Subchapter D, Division 1, Rule

§20.287(b)

Gov't Code §2161.121

Gov't Code §2161.124

Gov't Code §2161.123

7.06 of article IX of the General Appropriations Act

Texas Human Resources Code, Chapter 122; Title 34, Texas

TAC Chapter 20; Title 40, TAC Chapter 806; and the

Comptroller’s Office

Finance and Support Services

Treasurer - Treasurer

Eric Algoe

Vice President of Finance and Support Services

e_a231@txstate.edu

------------------------------

Valarie Van Vlack

Treasurer

vv11@txstate.edu

Kim Stringham

Representative, Student Business Ser

k.stringham@txstate.edu

FTC Red Flags Rule Report

Quarterly

Internal/External

Treasurer’s Office will coordinate with all the identified stakeholder departments to complete and remit to the vice president for FSS, on a quarterly basis, a Red Flag Incident Reporting Log

President mandate

Board Rule

FTC Rule https://www.ftc.gov/tips-advice/business-center/privacy-and-security/red-flags-rule

UPPS 05.04.10 - University Identity Theft Prevention Program

Finance and Support Services

Treasurer -Treasurer

Eric Algoe

Vice President of Finance and Support Services

e_a231@txstate.edu

------------------------------

Valarie Van Vlack

Treasurer

vv11@txstate.edu

Kim Stringham

Representative, Student Business Ser

k.stringham@txstate.edu

Quasi Investment Report

Quarterly

Internal

Regents Rule

Need Board approval to move money.

UPPS No. 03.05.01

Soliciting, Accepting and Processing Gifts and Grants from Private Sources

Finance and Support Services

Treasurer -Treasurer

Eric Algoe

Vice President of Finance and Support Services

e_a231@txstate.edu

---------------------------

Valarie Van Vlack

Treasurer

vv11@txstate.edu
 

Kim Stringham

Representative, Student Business Ser

k.stringham@txstate.edu

Kim Stringham

Representative, Student Business Ser

k.stringham@txstate.edu

PCI Compliance (Payment Card Industry)

PCI DSS Self-Assessment Questionnaire.

October 31

Internal/External

Internal Report provided to Valarie Van Vlack, Treasurer, FSS

PCI SSC (Payment Card Industry Security Standards Council)

(www.pcisecuritystandards.org

Mandated by Chase Paymentech and the Payment Card Industry Data Security Council.

https://www.sbs.txstate.edu/departments/ecommerce/PCI-DSS-Requirements.html

Finance and Support Services

Treasurer -Treasurer

Eric Algoe

Vice President of Finance and Support Services

e_a231@txstate.edu
 

Valarie Van Vlack

Treasurer

vv11@txstate.edu
 

Marcus Bryant

Cb11@txstate.edu

Kim Stringham

Representative, Student Business Ser

k.stringham@txstate.edu

1098T

January 31

External

Internal Revenue Service

https://www.irs.gov/forms-pubs/about-form-1098-t

FSS/PPS 03.26 IRS Form 1098-T Preparation and Distribution

https://www.irs.gov/publications/p970

Finance and Support Services

Treasurer -Treasurer

Eric Algoe

Vice President of Finance and Support Services

e_a231@txstate.edu
 

Lisa Allen

Director Student Business Services

la11@txstate.edu
 

Cynthia Zavala

Accountant III

c_z26@txstate.edu
 

Back up:

Renae Smith

Associate Director Student Business Services

rs49@txstate.edu

Kim Stringham

Representative, Student Business Ser

k.stringham@txstate.edu

IFRS (Integrated Financial Reporting System)

Due December 1

External

Texas Higher Education Coordinating Board

https://www.highered.texas.gov/institutional-resources-programs/funding-facilities/tuition-and-fees-data/

Finance and Support Services

Treasurer -Treasurer

Eric Algoe

Vice President of Finance and Support Services

e_a231@txstate.edu

 

Lisa Allen

Director Student Business Services

la11@txstate.edu
 

Cynthia Zavala

Accountant III

c_z26@txstate.edu
 

Back up:

Renae Smith

Associate Director Student Business Services

rs49@txstate.edu

Kim Stringham

Representative, Student Business Ser

k.stringham@txstate.edu

FISAP (Fiscal Operations Report and Application to Participate)

Part II, Section E

Due September

Internal

Data is requested by the Financial Aid Office. They are responsible for the report, SBS only provides the amount of tuition and fees for undergraduate and graduate students.

Department of Education

https://fsapartners.ed.gov/knowledge-center/library/resource-type/FISAP%20Form%20and%20Instructions

Finance and Support Services

Treasurer -Treasurer

Eric Algoe

Vice President of Finance and Support Services

e_a231@txstate.edu

 

Lisa Allen

Director Student Business Services

la11@txstate.edu
 

Cynthia Zavala

Accountant III

c_z26@txstate.edu

 

Back up:

Renae Smith

Associate Director Student Business Services

rs49@txstate.edu

Kim Stringham

Representative, Student Business Ser

k.stringham@txstate.edu

Sales Tax

20th of the month

External

Texas Comptroller: https://comptroller.texas.gov/taxes/sales/

UPPS No. 03.01.16 Petty Cash and Change Funds

https://policies.txstate.edu/university-policies/03-01-16.html

Finance and Support Services

Treasurer -Treasurer

Eric Algoe

Vice President of Finance and Support Services

e_a231@txstate.edu

------------------------------

Lisa Allen

Director Student Business Services

la11@txstate.edu
 

Jodie Mangold

Supervisor, Student Business Services

jm84@txstate.edu

Kim Stringham

Representative, Student Business Ser

k.stringham@txstate.edu

Texas Guaranteed Tuition Plan Yearly Survey

June 1

External

Texas Guaranteed Tuition Plan

https://www.tgtp.org/

Finance and Support Services

Treasurer -Treasurer

Eric Algoe

Vice President of Finance and Support Services

e_a231@txstate.edu

------------------------------

Lisa Allen

Director Student Business Services

la11@txstate.edu
 

Jodie Mangold

Supervisor, Student Business Services

jm84@txstate.edu

Kim Stringham

Representative, Student Business Ser

k.stringham@txstate.edu

W2

November 15

Internal

An internal informational report identifying faculty/staff that received more than $5,250.00 in the calendar year in tuition and fee benefits, that enables Payroll and Tax Compliance to report the necessary information on a faculty/staff members W-2 based on IRS guidelines

Internal Revenue Service

Finance and Support Services

Treasurer -Treasurer

Eric Algoe

Vice President of Finance and Support Services

e_a231@txstate.edu

-----------------------------

Lisa Allen

Director Student Business Services

la11@txstate.edu
 

Cynthia Castillo

Manager, Cash Operations/Collections

cc28@txstate.edu

Kim Stringham

Representative, Student Business Ser

k.stringham@txstate.edu

Form 8300

Report cash payments of over $10,000.00

Internal Revenue Service

Detroit Federal Building, P.O. Box 32621, Detroit, Michigan 48232

Information Technology - Information Security

Information Technology

Kenneth Pierce

Vice President for Information Technology and CIO

krp91@txstate.edu

Dan Owen

Chief Information Security Officer

danowen@txstate.edu

Information Technology/Information Security

External:

Digital Millennium Copyright Act

State of Texas:

Title 1, Part 10, Chapter 202, Texas Administrative Code (TAC202)

Title 10, Subtitle B., Chapter 2054 (TGC 2054)

Title 11, Subtitle B., Chapter 521 (BCC 521)
 

Texas State University System:

TSUS Rules and Regulations, Chapter III, Section 19 Information Technology
 

Internal:

UPPS 04.01.01 Security of Texas State Information Resources

UPPS 04.01.07 Appropriate Use of Information Resources

UPPS 04.01.08 Texas State Internet Domain Name Policy

UPPS 04.01.10 Information Security Incident Management

UPPS 04.01.11 Risk Management of Information Resources

UPPS 04.01.12 Email Account Management

Information Technology -

Office of the Vice-President for Information Technology

Kenneth Pierce

Vice President for Information Technology and CIO

krp91@txstate.edu

Evan Pickrel

Elec. Info Resource Accessibility Coord

epickrel@txstate.edu

Electronic and Information Resources (EIR) Accessibility Compliance

Web Accessibility Oversight

Procurement of EIR Oversight

Texas Government Code
Sec. 2054.0965

Information Resources Deployment Review

External:

Title II of the ADAA

Section 508 Standards

Web Content Accessibility Guidelines 2.0 AA

Texas Administrative Codes 206 Subchapter C

Texas Administrative Code 213 Subchapter C

Texas Government Code 2054.451

Texas Administrative Code 213 and 206
 

Internal:

UPPS No. 04.01.06 University Websites

UPPS No. 04.04.46 Prohibition of Discrimination Policy

UPPS No. 05.02.06 Acquisition of Information Technology Products and Services

TSUS Policy Guidelines Appendix A-15

Student Affairs – Alcohol and Drug Compliance Services

Dean of Students-

Alcohol and Drug Compliance Services

Dr. Cynthia Hernandez,

Vice President for Student  Affairs

cynthia.hernandez@txstate.edu

------------------------------

 

Dr. Vincent Morton, Associate Vice President for Student Affairs & Dean of Students

vm05@txstate.edu

Cheryl Harper

Assistant Director, ADCS

cheryl@txstate.edu

Drug Free Schools and Communities Act

External: Complying with the Drug-Free Schools and Campuses Regulations

Internal: UPPS No. 04.04.48 Drug-Free Schools and Communities Act

Student Affairs - Americans with Disabilities Act (Students)

Office of Disability Services

Dr. Cynthia Hernandez

Vice President for Student Affairs

 cynthia.hernandez@txstate.edu

Gavin Steiger

Director of ODS

g_s339@txstate.edu

Disability Services/ADA (students)

External:

Americans with Disabilities Act, as amended in 2008

Section 504 of the Rehabilitation Act of 1973

Texas Government Code 2054, Subchapter M

TX SB 37 (84th legislature)

Internal:

  UPPS 07.11.01 Disability Services for Students

Student Affairs - Minors on Campus (Camps and Conferences)

Department of Housing and Residential Life

Website: Department of Housing and Residential Life

Website: Campus Program for Minors

Dr. Cynthia Hernandez

Vice President for Student Affairs

 cynthia.hernandez@txstate.edu

Ben Underwood

Coordinator for Summer Camps and Conferences

blu3@txstate.edu

Minors on Campus

External:

Texas Department of State Health Services

Texas Department of State Health Services

Texas Administrative Code

  Texas Administrative Code

Internal:

UPPS 01.04.41 Reporting Abuse of Minors and Training Policy

  UPPS 01.04.41 Reporting Abuse of    Minors and Training Policy

Student Affairs - Hazing

Dean of Students Office –

Dr. Cynthia Hernandez

Vice President for Student Affairs

cynthia.hernandez@txstate.edu

------------------------------

 

Dr. Brenda Rodriguez

Director, Student Involvement

Br25@txstate.edu

Dr. Brenda Rodriguez

Director, Student Involvement

Br25@txstate.edu

Hazing

External:

Texas Education Code, Higher Education, Hazing (Section 51.936)

Internal:

Texas State University Hazing Policy

(see Hazing Policy)

Student Affairs

Student Involvement

Dr. Cynthia Hernandez

Vice President for Student Affairs

mc58@txstate.edu

 ------------------------------

 

Dr. Brenda Rodriguez

Director, Student Involvement

Br25@txstate.edu

Dr. Brenda Rodriguez

Director, Student Involvement

Br25@txstate.edu

Risk Management Programs for Members & Advisors of Student Organizations

External:

https://statutes.capitol.texas.gov/Docs/ED/htm/ED.51.htm#51.9361

Student Affairs

Department of Housing & Residential Life

Student Involvement

Dr. Cynthia Hernandez

Vice President for Student Affairs

mc58@txstate.edu

------------------------------

 

Dr. William Mattera

Executive Director, DHRL

bill.mattera@txstate.edu

 

Dr. Brenda Rodriguez

Director, Student Involvement

Br25@txstate.edu

Dr. Brenda Rodriguez

Director, Student Involvement

Br25@txstate.edu

Dr. William Mattera

Executive Director, DHRL

bill.mattera@txstate.edu

Overdose awareness training for RA & Student Organization Officers

External:

https://statutes.capitol.texas.gov/Docs/ED/htm/ED.51.htm#51.9362

Student Affairs

Student Involvement

Dr. Brenda Rodriguez

Director, Student Involvement

Br25@txstate.edu

Dr. Cynthia Hernandez

Vice President for Student Affairs

cynthia.hernandez@txstate.edu

------------------------------

 

Dr. Brenda Rodriguez

Director, Student Involvement

Br25@txstate.edu

Dr. Brenda Rodriguez

Director, Student Involvement

Br25@txstate.edu

Policy regulating student travel

External:

https://statutes.capitol.texas.gov/Docs/ED/htm/ED.51.htm#51.950

Internal:

https://policies.txstate.edu/university-policies/05-06-03.html

https://getinvolved.lbjsc.txstate.edu/Policy-and-Procedures/Travel.html

Student Affairs

Student Health Center

Dr. Cynthia Hernandez

Vice President for Student Affairs

Emilio Carranco, M.D., M.S.

Director, Student Health Center

ec05@txstate.edu

Elsa Thorn, RHIA

Assistant Director

et07@txstate.edu

Provision of Good Faith Estimates to self-pay patients

No Surprises Act, Subpart G – Protection of Uninsured or Self-Pay Individuals

https://www.ecfr.gov/current/title-45/subtitle-A/subchapter-B/part-149

Student Affairs

Student Health Center

Dr. Cynthia Hernandez

Vice President for Student Affairs

Emilio Carranco, M.D., M.S.

Director, Student Health Center

ec05@txstate.edu

Elsa Thorn, RHIA

Assistant Director

et07@txstate.edu

SHC pharmacy sales tax

Texas Administrative Code, Title 34 Public Finance, Part 1 Comptroller of Public Accounts, Chapter 3 Tax Administration, Subchapter O State and Local Sales and Use Taxes, Rule §3.284 Drugs, Medicines, Medical Equipment, and Devices 

https://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=34&pt=1&ch=3&rl=284 

Texas Administrative Code, Title 34 Public Finance, Part 1 Comptroller of Public Accounts, Chapter 3 Tax Administration, Subchapter O State and Local Sales and Use Taxes, Rule §3.281 Records Required; Information Required 

https://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=34&pt=1&ch=3&rl=281

Student Affairs

Student Health Center

Dr. Cynthia Hernandez

Vice President for Student Affairs

 cynthia.hernandez@txstate.edu

------------------------------

 

Emilio Carranco, M.D., M.S.

Director, Student Health Center

ec05@txstate.edu

Elsa Thorn, RHIA

Assistant Director, Health Information and Quality Management

et07@txstate.edu

Title IX reporting for “Confidential Employees”

Clery Act reporting for Campus Security Authorities

TSUS Sexual Misconduct Policy and Procedures, section 4.7

Sexual Misconduct Policy and Procedures.pdf (txstate.edu)

U.S. Code of Federal Regulations 34CFR 668.46

eCFR :: Title 34 (federalregister.gov)

Student Affairs

Student Health Center

Dr. Cynthia Hernandez

Vice President for Student Affairs

 cynthia.hernandez@txstate.edu

------------------------------

 

Emilio Carranco, M.D., M.S.

Director, Student Health Center

ec05@txstate.edu

Elsa Thorn, RHIA

Assistant Director, Health Information and Quality Management

et07@txstate.edu

Respirator fit testing performed according to OSHA standards.

Spirometry testing performed by technician with NIOSH training in spirometry.

OSHA 29 CFR 1910.134(f) and Appendix A

1910.134 - Respiratory Protection. | Occupational Safety and Health Administration (osha.gov)

OSHA 29 CFR 1926.1153 (h)(2)(iv)

1926.1153 - Respirable crystalline silica. | Occupational Safety and Health Administration (osha.gov)

Student Affairs

Student Health Center

Dr. Cynthia Hernandez

Vice President for Student Affairs

cynthia.hernandez@txstate.edu

 

------------------------------

 

Emilio Carranco, M.D., M.S.

Director, Student Health Center

ec05@txstate.edu

Elsa Thorn, RHIA

Assistant Director, Health Information and Quality Management

et07@txstate.edu

DEA registration required for dispensers of controlled substances.

21 CFR 1301

PART 1301 - REGISTRATION OF MANUFACTURERS, DISTRIBUTORS, AND DISPENSERS OF CONTROLLED SUBSTANCES (usdoj.gov)

Student Affairs

Student Health Center

Dr. Cynthia Hernandez

Vice President for Student Affairs

 cynthia.hernandez@txstate.edu

Emilio Carranco, M.D., M.S.

Director, Student Health Center

ec05@txstate.edu

Delegation and prescription authority for advanced practice nurses.

Texas Occupations Code 157.0511-157.0513 and 157.055

OCCUPATIONS CODE CHAPTER 157. AUTHORITY OF PHYSICIAN TO DELEGATE CERTAIN MEDICAL ACTS (texas.gov)

Student Affairs

Student Health Center

Dr. Cynthia Hernandez

Vice President for Student Affairs

 cynthia.hernandez@txstate.edu

------------------------------

 

Emilio Carranco, M.D., M.S.

Director, Student Health Center

ec05@txstate.edu

Elsa Thorn, RHIA

Assistant Director, Health Information and Quality Management

et07@txstate.edu

Prescribers of controlled substances must be registered with the DEA and use electronic prescriptions for Schedule II drugs and check the Texas Prescription Monitoring Program.

Health and Safety Code, Chapter 481, Texas Controlled Substances Act (Sections 481.061 and 481.075 and 481.0764)

HEALTH AND SAFETY CODE CHAPTER 481. TEXAS CONTROLLED SUBSTANCES ACT

Student Affairs

Student Health Center

Dr. Cynthia Hernandez

Vice President for Student Affairs

 cynthia.hernandez@txstate.edu

------------------------------

 

Karan Freeman

Supervisor, Lab Services

kf04@txstate.edu

Elsa Thorn, RHIA

Assistant Director, Health Information and Quality Management

et07@txstate.edu

Clinical Laboratory Improvement Amendments (CLIA)

3-CFR-Title 42-Chapter IV-subchapter-Part 493

Laboratory Requirements

https://www.cms.gov/Regulations-and-Guidance/Legislation/CLIA

Student Affairs

Student Health Center

Dr. Cynthia Hernandez

Vice President for Student Affairs

 cynthia.hernandez@txstate.edu

------------------------------

 

Karan Freeman

Supervisor, Lab Services

kf04@txstate.edu

Elsa Thorn, RHIA

Assistant Director, Health Information and Quality Management

et07@txstate.edu

Texas Board of Medical Radiologic Technology

Texas Administrative Code, Title 25 – Health Services, Part 1 Dept. of State Health Services,  Chapter 289 – Radiation Control

http://www.tmb.state.tx.us/

Student Affairs

Student Health Center

Dr. Cynthia Hernandez

Vice President for Student Affairs

 cynthia.hernandez@txstate.edu

Elsa Thorn, RHIA

Assistant Director, Health Information and Quality Management

 et07@txstate.edu

Standards for quality health care

AAAHC Accreditation Standards

Student Affairs

Student Health Center

Dr. Cynthia Hernandez

Vice President for Student Affairs

 cynthia.hernandez@txstate.edu

------------------------------

 

Dr. Emilio Carranco

Director Student Health Center

ec05@txstate.edu

 

Karen Gordon-Sosby

Associate Director, Student Health Center

Kg02@txstate.edu

Elsa Thorn, RHIA

Assistant Director, Health Information and Quality Management

et07@txstate.edu

Guidelines for use of the Medical Service Fee

Student Affairs Policy

SA/PPS 03.01 Fiscal Policy for the Student Health Center

Student Affairs

Student Health Center

Dr. Cynthia Hernandez

Vice President for Student Affairs

 cynthia.hernandez@txstate.edu

------------------------------

 

Dr. Emilio Carranco

Director Student Health Center

ec05@txstate.edu

Elsa Thorn, RHIA

Assistant Director, Health Information and Quality Management

et07@txstate.edu

Licensure and certification requirements for Student Health Center employees







 

Required reporting to the National Practitioner Databank

Physicians (Texas Occupations Code Title 3, Subtitle B Ch 155)

Nurse Practitioner (Texas Administrative Code Title 22, Part 11, Chapter 221)

DEA registration (Controlled Substances Act)

Board Certification AANP/ANCC (Nursing Practice Act, Texas Administrative Code)

Registered Nurse and Licensed Vocational Nurse (Texas Occupations Code Title 3, Subtitle E, Ch 301, Subchapter F)

Pharmacist and Pharmacy Technician (Texas Occupations Code:  Title 3: Subtitle J: Ch 558)

Medical Technologist (ASCP Board of Certification)

Non-Certified Radiologic Technician (Texas Administrative Code, Title 22, Part 9, Chapter 194 Sub Ch A Part 6)

Health Education Specialist (National Commission for Health Education Credentialing)

Registered Health Information Administrator (American Health Information Management Association)

National Practitioner Data Bank (NPDB)

Student Affairs

Student Health Center

Dr. Cynthia Hernandez

Vice President for Student Affairs

 cynthia.hernandez@txstate.edu

------------------------------

 

Dr. Emilio Carranco

Director Student Health Center

ec05@txstate.edu

Elsa Thorn, RHIA

Assistant Director, Health Information and Quality Management

et07@txstate.edu

Any UPPS where Dr. Carranco is the Senior Reviewer:

Prevention of transmission of HIV/AIDS on campus

 

Health insurance requirement for international students with non-immigrant visas

 

Automated External Defibrillator use

 

Guidelines prohibiting smoking and use of tobacco products

UPPS 07.09.01 Management of Acquired Immune Deficiency Syndrome (AIDS) on Campus

https://policies.txstate.edu/university-policies/07-09-01.html

UPPS 07.09.04 International Student Health Insurance

https://policies.txstate.edu/university-policies/07-09-04.html

 

UPPS 07.09.05 Automated External Defibrillator Program

https://policies.txstate.edu/university-policies/07-09-05.html

 

UPPS 04.05.02 Tobacco and Smoking Policy

https://policies.txstate.edu/university-policies/04-05-02.html

Student Affairs

Student Health Center

Dr. Cynthia Hernandez

Vice President for Student Affairs

 cynthia.hernandez@txstate.edu

------------------------------

 

Dr. Emilio Carranco

Director Student Health Center

ec05@txstate.edu

 

Lucinda Mendoza

Pharmacy Supervisor, Student Health Center

lm58@txstate.edu

Elsa Thorn, RHIA

Assistant Director, Health Information and Quality Management

et07@txstate.edu

Legal standards for Pharmacy operation

Texas Pharmacy Act (Chapters 551-569 of the Texas Occupations Code)

Texas Pharmacy Rules (Chapters 281-315 of the Texas Administrative Code

Texas Controlled Substances Act (Chapter 481 of the Texas Health and Safety Code)

Texas Food, Drug and Cosmetic Act (Chapter 431 of the Texas Health and Safety Code)

Texas Dangerous Drug Act (Chapter 483 of the Texas Health and Safety Code)

Over-the-Counter Sales of Ephedrine, Pseudoephedrine, and Norpseudoephedrine (Chapter 486 of the Texas Health and Safety Code)

Federal Food, Drug and Cosmetic Act (United States Code, Title 21)

Federal Controlled Substances Act (United States Code, Title 21)

Combat Methamphetamine Epidemic Act of 2005 (USA Patriot Improvement and Reauthorization Act of 2005)

Fraud Waste and Abuse guidelines for Medicare (CMS)

Student Affairs

Student Health Center

Dr. Cynthia Hernandez

Vice President for Student Affairs

 cynthia.hernandez@txstate.edu

------------------------------

 

Dr. Emilio Carranco

Director Student Health Center

ec05@txstate.edu

Karen Gordon-Sosby

Associate Director, Student Health Center

Kg02@txstate.edu

Elsa Thorn, RHIA

Assistant Director, Health Information and Quality Management

et07@txstate.edu

Requirement to provide billing information and develop billing policies

Occupations Code, Title 3 Health Professions, Subtitle A Provisions Applying to Health Professions Generally, Chpt. 101, Subchapter H. Billing

https://statutes.capitol.texas.gov/Docs/OC/htm/OC.101.htm

Student Affairs

Student Health Center

Dr. Cynthia Hernandez

Vice President for Student Affairs

 cynthia.hernandez@txstate.edu

------------------------------

 

Dr. Emilio Carranco

Director Student Health Center

ec05@txstate.edu

 

Karen Gordon-Sosby

Associate Director, Student Health Center

Kg02@txstate.edu

Elsa Thorn, RHIA

Assistant Director, Health Information and Quality Management

et07@txstate.edu

Requirement to post notice of complaint procedure.

Requirement to provide notification of departing physician

Occupations Code, Title 3 Health Professions, Subtitle B. Physicians, Chapter 154 Public Interest Information and Complaint Procedures, Subchapter B. Complaint Procedures

https://statutes.capitol.texas.gov/Docs/OC/htm/OC.154.htm

Texas Administrative Code, Title 22 Examining Boards, Part 9 Texas Medical Board, Chapter 165 Medical Records, Rule §165.5 Transfer and Disposal of Medical Records. 

https://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=22&pt=9&ch=165&rl=5

Student Affairs

Student Health Center

Dr. Cynthia Hernandez

Vice President for Student Affairs

cynthia.hernandez@txstate.edu

 

------------------------------

 

Dr. Emilio Carranco

Director Student Health Center

ec05@txstate.edu

Elsa Thorn, RHIA

Assistant Director, Health Information and Quality Management

et07@txstate.edu

Licensure requirements to practice medicine

Occupations Code, Title 3 Health Professions, Subtitle B. Physicians, Chapter 155 License to Practice Medicine, Subchapter A. License Requirements

https://statutes.capitol.texas.gov/Docs/OC/htm/OC.155.htm

Student Affairs

Student Health Center

Dr. Cynthia Hernandez

Vice President for Student Affairs

 cynthia.hernandez@txstate.edu

------------------------------

 

Dr. Emilio Carranco

Director Student Health Center

ec05@txstate.edu

 

Elsa Thorn, RHIA

Assistant Director, Health Information and Quality Management

 

et07@txstate.edu

Elsa Thorn, RHIA

Assistant Director, Health Information and Quality Management

et07@txstate.edu

Confidential physician-patient communications

Occupations Code, Title 3 Health Professions, Subtitle B. Physicians, Chapter 159 Physician-Patient Communications

https://statutes.capitol.texas.gov/Docs/OC/pdf/OC.159.pdf

Student Affairs

Student Health Center

Dr. Cynthia Hernandez

Vice President for Student Affairs

 cynthia.hernandez@txstate.edu

------------------------------

 

Dr. Emilio Carranco

Director Student Health Center

ec05@txstate.edu

Elsa Thorn, RHIA

Assistant Director, Health Information and Quality Management

et07@txstate.edu

Consent to treatment of minor

Family Code, Title 2 Child in Relation to the Family, Subtitle A Limitations of Minority, Chapter 32 Consent to Medical, Dental, Psychological, and Surgical Treatment

https://statutes.capitol.texas.gov/Docs/FA/htm/FA.32.htm

Student Affairs

Student Health Center

Dr. Cynthia Hernandez

Vice President for Student Affairs

 cynthia.hernandez@txstate.edu

------------------------------

 

Dr. Emilio Carranco

Director Student Health Center

ec05@txstate.edu

 

Rick Benavides, Systems Analyst I

rb32@txstate.edu

Elsa Thorn, RHIA

Assistant Director, Health Information and Quality Management

et07@txstate.edu

HIPAA

Privacy/Security

Security

Health Insurance Portability and Accountability Act of 1996 (HIPAA)

https://www.hhs.gov/hipaa/for-professionals/index.html

45 CFR Part 164, Subtitle A, Subchapter C, Part 164 Security and Privacy

https://www.ecfr.gov/cgi-bin/text-idx?SID=9922468aa411d2d54462a0d89a1195c2&mc=true&node=pt45.2.164&rgn=div5

 

Health Information Technology for Economic and Clinical Health (HITECH) Act

https://www.hhs.gov/hipaa/for-professionals/security/index.html

 

Business and Commerce Code, Title 11 Personal Identity Information, subtitle B. Identity Theft, Chapter 521 Unauthorized Use of Identifying Information, Subchapter A General Provisions, Section 521.053 Notification Required Following Breach of Security of Computerized Data.

https://statutes.capitol.texas.gov/Docs/BC/htm/BC.521.htm

Student Affairs

Student Health Center

Dr. Cynthia Hernandez

Vice President for Student Affairs

 cynthia.hernandez@txstate.edu

------------------------------

 

Elsa Thorn, RHIA

Assistant Director, Health Information and Quality Management

 

et07@txstate.edu

Elsa Thorn, RHIA

Assistant Director, Health Information and Quality Management

et07@txstate.edu

Management of Education Records

Family Educational Rights and Privacy Act (FERPA)

https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title20-section1232g&num=0&edition=prelim

Student Affairs

Student Health Center

Dr. Cynthia Hernandez

Vice President for Student Affairs

 cynthia.hernandez@txstate.edu

Elsa Thorn, RHIA

Assistant Director, Health Information and Quality Management

et07@txstate.edu

Privacy of medical records

Privacy of mental health records

Health and Safety Code, Title 2 Health, Subtitle I Medical Records, Chapter 181 Medical Records Privacy

https://statutes.capitol.texas.gov/Docs/HS/htm/HS.181.htm

Health and Safety Code, Title 7 Mental Health, and Intellectual Disability, Subtitle E Special Provisions Relating to Mental Illness and Mental Retardation, Chapter 611 Mental Health Records

https://statutes.capitol.texas.gov/Docs/HS/htm/HS.611.htm

Student Affairs

Student Health Center

Dr. Cynthia Hernandez
Vice President for Student Affairscynthia.hernandez@txstate.edu

Dr. Emilio Carranco
Director Student Health Centerec05@txstate.edu

Elsa Thorn, RHIA

Assistant Director, Health Information and Quality Management

et07@txstate.edu

Reporting communicable diseases

Health and Safety Code, Title 2 Health, Subtitle D. Prevention, Control and Reports of Diseases, Chapter 81 Communicable Diseases, Subchapter A. General Provisions

https://statutes.capitol.texas.gov/Docs/HS/htm/HS.81.htm

Student Affairs

Student Health Center

Dr. Cynthia Hernandez
Vice President for Student Affairs
cynthia.hernandez@txstate.edu

Dr. Emilio Carranco
Director Student Health Center
ec05@txstate.edu

Elsa Thorn, RHIA

Assistant Director, Health Information and Quality Management

et07@txstate.edu

Telemedicine and telehealth

Occupations Code, Title 3 Health Professions, Subtitle A. Provisions Applying to Health Professions Generally, Chapter 111 Telemedicine and Telehealth

https://statutes.capitol.texas.gov/Docs/OC/htm/OC.111.htm

Student Affairs

Student Health Center

Dr. Cynthia Hernandez
Vice President for Student Affairs
cynthia.hernandez@txstate.edu

Dr. Emilio Carranco
Director Student Health Center
ec05@txstate.edu

 

Karol Holman, FNP, Assistant Director Clinical Services
kh41@txstate.edu

Elsa Thorn, RHIA

Assistant Director, Health Information and Quality Management

et07@txstate.edu

Practice of nursing

Nurse Peer Review

Occupations Code, Title 3 Health Professions, Subtitle E. Regulation of Nursing, Chapter 301 Nurses

https://statutes.capitol.texas.gov/Docs/OC/htm/OC.301.htm

Occupations Code, Title 3 Health Professions, Subtitle E. Regulation of Nursing, Chapter 303 Nurse Peer Review

https://statutes.capitol.texas.gov/Docs/OC/htm/OC.303.htm

Student Affairs

Student Health Center

Dr. Cynthia Hernandez
Vice President for Student Affairs
cynthia.hernandez@txstate.edu

Karol Holman, FNP, Assistant
Director Clinical Services
kh41@txstate.edu

Elsa Thorn, RHIA

Assistant Director, Health Information and Quality Management

et07@txstate.edu

Infection control and prevention

 

Disinfection and sterilization

Texas Department of State Health Services, Infection Control Manual for Ambulatory Care Clinics, 2009 Fourth Edition

https://dshs.texas.gov/idcu/health/infection_control/manual/

CDC Guide to Infection Prevention for Outpatient Settings: Minimum Expectations for Safe Care

https://www.cdc.gov/infectioncontrol/pdf/outpatient/guide.pdf

 

Centers for Disease Control and Prevention (CDC) Guideline for Disinfection and Sterilization in Healthcare Facilities (2008)

https://www.cdc.gov/infectioncontrol/guidelines/disinfection/cleaning.html

Student Affairs

Student Health Center

Dr. Cynthia Hernandez
Vice President for Student Affairs
cynthia.hernandez@txstate.edu

Karol Holman, FNP, Assistant
Director Clinical Services
kh41@txstate.edu

Elsa Thorn, RHIA

Assistant Director, Health Information and Quality Management

et07@txstate.edu

Occupational exposure to bloodborne pathogens

Exposure to HBV,  HCV and HIV

Exposure to HIV

Guidelines for treatment and evaluation of Tuberculosis

Occupational Safety and Health Standards, 1910.1030 Bloodborne Pathogens

https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.1030

CDC, Core Curriculum on Tuberculosis: What the Clinician Should Know

https://www.cdc.gov/tb/education/corecurr/index.htm

 

CDC, Updated U.S. Public Health Service Guidelines for the Management of Occupational Exposures to HIV and Recommendations for Postexposure Prophylaxis

https://www.cdc.gov/mmwr/preview/mmwrhtml/rr5409a1.htm

Student Affairs

Student Health Center

Dr. Cynthia Hernandez
Vice President for Student Affairs
cynthia.hernandez@txstate.edu

Dr. Emilio Carranco
Director Student Health Center
ec05@txstate.edu

 

Karan Freeman
Supervisor, Lab Services
kf04@txstate.edu

Elsa Thorn, RHIA

Assistant Director, Health Information and Quality Managementet07@txstate.edu

HIV/STD reporting:

Health care Providers

 

  Laboratories

Texas Department of State Health Services, HIV/STD Reporting: Information for Texas Health Care Providers and Laboratories

https://www.dshs.texas.gov/hivstd/healthcare/reporting.shtm

Student Affairs

Student Health Center

Dr. Cynthia Hernandez
Vice President for Student Affairs
cynthia.hernandez@txstate.edu

Kristin Schankel
Assistant Director Revenue Cycle Management
k_s330@txstate.edu

Elsa Thorn, RHIA

Assistant Director, Health Information and Quality Management

et07@txstate.edu

Patient balances

Patient payment collection

Billing code set
 

Diagnosis code set

UPPS 03.01.06 Students Financial Obligations: https://policies.txstate.edu/university-policies/03-01-06.html

UPPS 03.01.05 University Income Recognition and Associate Cash Handling

https://policies.txstate.edu/university-policies/03-01-05.html

 

CPT: https://www.ama-assn.org/amaone/cpt-current-procedural-terminology

 

HCPCS: https://www.ama-assn.org/practice-management/cpt/healthcare-common-procedure-coding-system-hcpcs

 

ICD-10: https://www.ama-assn.org/practice-management/claims-processing/icd-10-overview

Student Affairs

Student Health Center

Dr. Cynthia Hernandez
Vice President for Student Affairs
cynthia.hernandez@txstate.edu

Dr. Emilio Carranco
Director Student Health Center
ec05@txstate.edu

Elsa Thorn, RHIA

Assistant Director, Health Information and Quality Management

et07@txstate.edu

ADA sections: Service animals

Effective communications

Americans with Disabilities Act Title II, Subpart B General Requirements §35.136 Service Animals

https://www.ada.gov/regs2010/titleII_2010/titleII_2010_regulations.htm#a35136

Americans with Disabilities Act Title II, Subpart E Communications,  §35.160 General

https://www.ada.gov/regs2010/titleII_2010/titleII_2010_regulations.htm#a35160

University Administration – American with Disabilities Act (Employee)

ADA Coordinator

Dr. Lisa Lloyd
Vice President of University Administration
ll12@txstae.edu

Bobby J. Mason
Asst. Vice President for Institutional Compliance and Ethics
Bjm257@txstate.edu

Fernando Rojas
ADA Coordinator
fcr7@txstate.edu

ADA/Accessibility, Workplace Accommodations

External:

Titles I, II of the Americans with Disabilities Act/Amended act of 2008.

Section 504 of the 1973 Rehabilitation Act

 

Texas Labor Code – Sec. 21

 

Internal:

UPPS 04.04.60

University Administration - Affirmative Action

Affirmative Action

Dr. Lisa Lloyd
Vice President of University Administration
ll12@txstae.edu

Dr. Stella Silva
Asst VP, IIE, Fac & Staff Initiatives
ss23@txstate.edu

Annalisa Turner

Diversity Equity & Inclusion Representative

a.turner@txstate.edu

Affirmative Action Program

External:

Executive Order 11246

Section 503 of the Rehabilitation Act of 1973

 

Vietnam Era Veteran’s Readjustment Assistance Act (VEVRAA)

 

Internal:

UPPS 04.04.04

University Administration – Institutional Compliance

Institutional Compliance and Ethics

https://compliance.txstate.edu 

Dr. Lisa Lloyd
Vice President of University Administration
Ll12@txstate.edu

------------------------------

 

Bobby J. Mason

Asst. Vice President for Institutional Compliance and Ethics

Bjm257@txstate.edu

Bobby J. Mason

Asst. Vice President for Institutional Compliance and Ethics

Bjm257@txstate.edu

Institutional Compliance

Federal Sentencing Guidelines – Chapter 8-§8B2.1

University Administration - Clery

Clery Compliance

https://clery.txstate.edu

Dr. Lisa Lloyd

Vice President of University Administration

  ll12@txstae.edu

------------------------------

 

Bobby J. Mason

Asst. Vice President for Institutional Compliance and Ethics

Bjm257@txstate.edu

Kristina Morales

Clery Act Compliance Coordinator

kem277@txstate.edu

Clery Act Compliance

External: U.S. Department of Education

-United States Code (20 U.S.C., Chapter 28, Subchapter IV, Part G. Section 1092(f))

-Code of Federal Regulations (Title 34, Subtitle B, Chapter VI, Part §668, Subpart D – 668.41 Reporting and disclosure of information)

-Code of Federal Regulations (Title 34, Subtitle B, Chapter VI, Part §668, Subpart D – 668.46 Institutional security policies and crime statistics)

- Code of Federal Regulations (Title 34, Subtitle B, Chapter VI, Part §668, Subpart D – 668.49 Institutional fire safety policies and fire statistics)

-Clery Act Appendix for FSA Handbook

-The Handbook for Campus Safety and Security Reporting 2016 Edition

-Crime Awareness and Campus Security Act of 1990 (Title II of Public Law 101-542)

Internal: UPPS 01.04.42 Clery Act Compliance

University Administration - Equal Opportunity and Title IX

Office of Equal Opportunity and Title IX

TX State OEO

Dr. Lisa Lloyd

Vice President of University Administration

ll12@txstae.edu

------------------------------

 

Bobby J. Mason

Asst. Vice President for Institutional Compliance and Ethics

Bjm257@txstate.edu

Alexandria Hatcher

Director of Equal Opportunity & Title IX

a_h864@txstate.edu

Harassment, Discrimination, Equal Opportunity, and Retaliation

External:

Title VI, VII, of the Civil Rights Act 1964

 42 U.S.C. §§ 2000e-2000e-17

Title IX of the Higher Education Amendments. 

20 U.S.C. §§ 1681-1688Violence Against Women Act

 

Texas Education Code

 

Texas Administrative Code

 

Texas House Bill 1735

 

Texas Senate Bill 212

 

Internal:

 

 TSUS Sexual Misconduct Policy

 

 UPPS 04.04.46 Prohibition of Discrimination Policy

University Administration - Talent Acquisition

Talent Acquisition

Dr. Lisa Lloyd

Vice President of University Administration

ll12@txstae.edu

 

------------------------------

 

Dr. Stella Silva

Asst VP, IIE, Fac & Staff Initiatives

ss23@txstate.edu

LynnAnn Brewer

Director of Talent Acquisition, Inclusion, and Retention

lb64@txstate.edu

Talent Acquisition, Recruiting, Hiring, Retention, Screening & Selection, Employment

External

(FEDERAL)

Civil Rights Act of 1866

Civil Rights Act 1964, Title VII

Age Discrimination in Employment Act of 1967, ADEA

Pregnancy Discrimination Act 1978, PDA

Americans with Disability Acts 1990, ADA

Genetic Information Nondiscrimination Act 2009, GINA

U.S. Bankruptcy Code, Section 525

Immigration Reform and Control Act of 1986, ICRA

(STATE)

Texas Labor Code, Chapter 21

Texas Labor Code, Chapter 657 Veterans Employment Preference

Texas Worker’s Compensation Act

Texas Labor Code, Chapter 672 Former Foster Youth Employment Preference

Texas Public Information Act

Internal

UPPS 04.04.03

UPPS 04.04.06

UPPS 04.04.17

UPPS 04.04.18

UPPS 04.04.22

University Advancement - Advancement & Giving

Advancement Services

Dr. Barbara Breier

Vice President of University Advancement

bbreier@txstae.edu

Rebecca Dickey

Director of Advancement Services

rc46@txstate.edu

Advancement / Giving. Gift restrictions; IRS rules on gifts/endowments; state regulations on solicitation and confidentiality of donor identity

External:  Internal Revenue Code: Substantiation and Disclosure Provisions 

26 U.S.C. § 170; Uniform Prudent Management of Institutional Funds Act, Texas UPMIFA, Texas Property Code, Ch. 163; CAN-SPAM Act 15 U.S.C. §§ 7701-7713; Charitable Registration Laws (States); Tex. Educ. Code §§ 51.001-.009; Uniform Prudent Investor Act, Tex. Prop. Code Ch. 117; ex. Gov't Code § 2255.001  Private Donors; Higher Education Act: Code of Conduct 20 U.S.C. § 1094; Higher Education Act: Foreign Gift and Contract Reports 20 U.S.C. § 1011f; Pension Protection Act 26 U.S.C. § 170; Philanthropy Protection Act of 1995 Public Law No. 104-62

Internal:  UPPS No. 03.05.01 Soliciting, Accepting and Processing Gifts and Grants from Private Sources. UPPS No. 03.01.05 University Income Recognition and Associated Cash-Handling Procedures. UPPS No. 03.07.01, Acceptance & Sale of Marketable Securities. UPPS No. 08.04.01, Real Property Acquisitions; Gift terms/MOU;