Institutional Reporting Calendar

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January
- ACA Reporting - 1095-C Reporting
  
  Human Resources
  
  Report is submitted to: Published
  Annually
  References: Internal Revenue Service
- Annual Groundwater Report
  
  Utilities Operations
  
  Report is submitted to: Published
  Annually
  References: Edwards Aquifer
- Boiler Inspection - Round Rock Boiler #4
  
  Utilities Operations
  
  Report is submitted to: Published
  Biennial
  References: Texas Department of Licensing and Regulation
- Boiler Inspection - Smith Hall
  
  Utilities Operations
  
  Report is submitted to: Published
  Biennial
  References: Texas Department of Licensing and Regulation
- Campus Safety and Security Survey
  
  Institutional Compliance and Ethics; University Police Department; Equal Opportunity and Title IX; Student Involvement; Student Conduct and Community Standards; Housing and Residential Life; Environmental Health, Safety and Risk Management; Student Health Center; Human Resources
  
  Report is submitted to: United States Department of Education
  Annually
  References: U.S. Department of Education; United States Code (20 U.S.C., Chapter 28, Subchapter IV, Part G. Section 1092(f)) ; Code of Federal Regulations (Title 34, Subtitle B, Chapter VI, Part §668, Subpart D – 668.41 Reporting and disclosure of information) ; Code of Federal Regulations (Title 34, Subtitle B, Chapter VI, Part §668, Subpart D – 668.46 Institutional security policies and crime statistics); Code of Federal Regulations (Title 34, Subtitle B, Chapter VI, Part §668, Subpart D – 668.49 Institutional fire safety policies and fire statistics) ; Clery Act Appendix for FSA Handbook; The Handbook for Campus Safety and Security Reporting 2016 Edition
- Endangered Species Act (ESA) permit report for Edwards Aquifer Authority
  
  Office of Research and Sponsored Programs/Meadows Center
  
  Report is submitted to: City of San Marcos Watershed Protection Manager, Melani Howard
  Annually
- Hazlewood Report
  
  Office of Veterans Affairs under the University Registrar
  
  Report is submitted to: Texas Veterans Commission
  Each Semester
  References: Hazlewood
- NCAA Financial Audit
  
  Athletics
  
  Report is submitted to: Published
  Annually
- Report on Spring Lake Management under Habitat Conservation Plan (HCP)
  
  Office of Research and Sponsored Programs/Meadows Center
  
  Report is submitted to: City of San Marcos Watershed Protection Manager, Melani Howard
  Annually
- DOE Hispanic Serving Institution (Title III and V Certification)
  
  Institutional Research
  
  Report is submitted to: US Department of Education
  Annually
  
  References: https://www2.ed.gov/about/offices/list/ope/idues/eligibility.html
- THECB Accountability System Update
  
  Institutional Research
  
  Report is submitted to: Texas Higher Education Coordinating Board
  Annually
  
  References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9
- THECB General Academic Institution Expenditure Study
  
  Institutional Research
  
  Report is submitted to: Texas Higher Education Coordinating Board
  Annually
  
  References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9
February
- Boiler Inspection - Archives & Research
  
  Utilities Operations
  
  Report is submitted to: Published
  Biennial
  References: Texas Department of Licensing and Regulation
- Leave During Agency or Higher Education Institution Investigation
  
  Human Resources
  
  Report is submitted to: Published
  Quarterly
  References: Texas State Auditor’s Office
- NCAA FBS Membership Ticket Sales Requirements
  
  Athletics
  
  Report is submitted to: Published
  Annually
- IPEDS Admissions
  
  Institutional Research
  
  Report is submitted to: National Center for Education Statistics / US Dept of Education
  Annually
  
  References: https://surveys.nces.ed.gov/ipeds/public/statutory-requirement
- IPEDS Financial Aid
  
  Institutional Research
  
  Report is submitted to: National Center for Education Statistics / US Dept of Education
  Annually
  
  References: https://surveys.nces.ed.gov/ipeds/public/statutory-requirement
- IPEDS Graduation Rates
  
  Institutional Research
  
  Report is submitted to: National Center for Education Statistics / US Dept of Education
  Annually
  
  References: https://surveys.nces.ed.gov/ipeds/public/statutory-requirement
- IPEDS Outcome Measures
  
  Institutional Research
  
  Report is submitted to: National Center for Education Statistics / US Dept of Education
  Annually
  
  References: https://surveys.nces.ed.gov/ipeds/public/statutory-requirement
March
- Annual School Official Verification
  
  International Student and Scholar Services; International Affairs
  
  Report is submitted to: Published
  Annually
  References: Immigrations and Customs Enforcement
- Annual Waste Summary (Industrial and Hazardous Waste)
  
  Environmental Health, Safety & Risk Management (EHSRM)
  
  Report is submitted to: Texas Commission on Environmental Quality
  Annually
- Boiler Inspection - Bexar Boiler #1
  
  Utilities Operations
  
  Report is submitted to: Published
  Biennial
  References: Texas Department of Licensing and Regulation
- Boiler Inspection - Bexar #2
  
  Utilities Operations
  
  Report is submitted to: Published
  Biennial
  References: Texas Department of Licensing and Regulation
- Boiler Inspection - Central Plant Boiler #2
  
  Utilities Operations
  
  Report is submitted to: Published
  Annual
  References: Texas Department of Licensing and Regulation
- Boiler Inspection - End Zone Showers
  
  Utilities Operations
  
  Report is submitted to: Published
  Biennial
  References: Texas Department of Licensing and Regulation
- Information Resources Deployment Review (IRDR)
  
  Vice President for Information Technology
  
  Report is submitted to: Published
  Even Years
  References: Texas Department of I nformation Resources
- Program Participation Agreement / Eligibility and Certification Approval Report
  
  Financial Aid and Scholarships
  
  Report is submitted to: U.S. Department of Education
  Every 5 years (with updates prior to this time frame as needed)
  References: Eligcert
- THECB Title IX Coordinator Report
  
  Office of Equal Opportunity and Title IX affiliated departments Institutional Compliance & Ethics and University Administration
  
  Report is submitted to: Campus President
  Quarterly
  References: Title IX Training THECB
- TWDB - Annual Water Use Survey
  
  Utilities Operations
  
  Report is submitted to:
  Annual
  References: Texas Water Development Board
- Veteran Workforce Summary Reports
  
  Human Resources with input from IIE
  
  Report is submitted to: Published
  Quarterly
  References: Texas Comptroller of Public Accounts
- Texas Success Initiative Report (CBM002 - Fall, Certified)
  
  Institutional Research
  
  Report is submitted to: Texas Higher Education Coordinating Board
  Each Semester
  References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9
- Faculty Report (CBM008 - Fall, Certified)
  
  Institutional Research
  
  Report is submitted to: Texas Higher Education Coordinating Board
  Each Semester
  References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9
- Student Schedule Report (CBM00S - Fall, Certified)
  
  Institutional Research
  
  Report is submitted to: Texas Higher Education Coordinating Board
  Each Semester
  References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9
- Student End of Semester Report (CBM0E1 - Fall, Certified)
  
  Institutional Research
  
  Report is submitted to: Texas Higher Education Coordinating Board
  Each Semester
  References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9
- Student Census Report (CBM0C1 - Spring, Odd Years, Certified)
  
  Institutional Research
  
  Report is submitted to: Texas Higher Education Coordinating Board
  Each Semester
  References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9
- Faculty Census Report (CBM0C8 - Spring, Odd Years, Certified)
  
  Institutional Research
  
  Report is submitted to: Texas Higher Education Coordinating Board
  Each Semester
  References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9
- Census Student Schedule Report (CBM0CS - Spring, Odd Years, Certified)
  
  Institutional Research
  
  Report is submitted to: Texas Higher Education Coordinating Board
  Each Semester
  References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9
April
- Financial Aid Database (FAD) Report
  
  Financial Aid and Scholarships
  
  Report is submitted to: Texas Higher Education Coordinating Board (THECB)
  Tri-Annually
  References: FY 2021 Financial Aid Database (FAD) Report Manual
- Financial Aid Opt-in / Opt-out Form
  
  Financial Aid and Scholarships
  
  Report is submitted to: Texas Higher Education Coordinating Board (THECB)
  Annually
  References: Texas State Financial Aid Opt-in/Opt-out Form FY 2022 Memo
- ORI Assurance Program
  
  Office of Research and Sponsored Programs
  
  Report is submitted to: Office of Research Integrity (ORI)
  Annually
  References: The Office of Research Integrity
- IPEDS 12-month Enrollment
  
  Institutional Research
  
  Report is submitted to: National Center for Education Statistics / US Dept of Education
  Annually
  References: https://surveys.nces.ed.gov/ipeds/public/statutory-requirement
- IPEDS Academic Libraries
  
  Institutional Research
  
  Report is submitted to: National Center for Education Statistics / US Dept of Education
  Annually
  References: https://surveys.nces.ed.gov/ipeds/public/statutory-requirement
- IPEDS Annual Financial Report - Statistics
  
  Institutional Research
  
  Report is submitted to: National Center for Education Statistics / US Dept of Education
  Annually
  References: https://surveys.nces.ed.gov/ipeds/public/statutory-requirement
- IPEDS Fall Enrollment
  
  Institutional Research
  
  Report is submitted to: National Center for Education Statistics / US Dept of Education
  Annually
  References: https://surveys.nces.ed.gov/ipeds/public/statutory-requirement
- IPEDS Finance
  
  Institutional Research
  
  Report is submitted to: National Center for Education Statistics / US Dept of Education
  Annually
  References: https://surveys.nces.ed.gov/ipeds/public/statutory-requirement
- IPEDS Human Resources
  
  Institutional Research
  
  Report is submitted to: National Center for Education Statistics / US Dept of Education
  Annually
  References: https://surveys.nces.ed.gov/ipeds/public/statutory-requirement
- Student Census Report (CBM0C1 - Spring, Even Years, Certified)
  
  Institutional Research
  
  Report is submitted to: Texas Higher Education Coordinating Board
  Each Semester
  References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9
- Faculty Census Report (CBM0C8 - Spring, Even Years, Certified)
  
  Institutional Research
  
  Report is submitted to: Texas Higher Education Coordinating Board
  Each Semester
  References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9
- Census Student Schedule Report (CBM0CS - Spring, Even Years, Certified)
  
  Institutional Research
  
  Report is submitted to: Texas Higher Education Coordinating Board
  Each Semester
  References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9
- Doctoral Exception Report (CBM00E - Even years)
  
  Institutional Research
  
  Report is submitted to: Texas Higher Education Coordinating Board
  Biennial
  References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9
May
- Drug Free Schools and Communities Act Biennial Report
  
  Alcohol and Drug Compliance Services/Dean of Students Office
  
  Report is submitted to: Posted on line and General Council
  Biannually
  References: Complying with the Drug-Free Schools and Campuses Regulations [EDGAR Part 86] , Alcohol and Drug Compliance Services (ADCS)
- Leave During Agency or Higher Education Institution Investigation
  
  Human Resources
  
  Report is submitted to: Published
  Quarterly
  References: Texas State Auditor's Office
- Sexual Violence Prevention Attestation
  
  Athletics
  
  Report is submitted to: NCAA
  Annually
- Course Inventory (CBM003)
  
  Institutional Research
  
  Report is submitted to: Texas Higher Education Coordinating Board
  Each Semester
  
  References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9
June
- Boiler Inspection - Central Plant water heater
  
  Utilities Operations
  
  Report is submitted to: Published
  Biennial
  References: Texas Department of Licensing and Regulation
- Boiler Inspection - End Zone Boilers
  
  Utilities Operations
  
  Report is submitted to: Submitted
  Biennial
  References: Texas Department of Licensing and Regulation
- Federal Wide Assurance (FWA)
  
  Office of Research and Sponsored Programs
  
  Report is submitted to: Department of Health and Human Services (DHHS) - Office of Human Research Protections (OHRP)
  Every 5 Years
  References: Office for Human Research Protections
- Graduation Success Rates
  
  Athletics
  
  Report is submitted to: NCAA
  Annually
- Hazlewood Report
  
  Office of Veterans Affairs under the University Registrar
  
  Report is submitted to: Texas Veterans Commission
  Each Semester
  References: Texas Veterans Commission
- THECB Title IX Coordinator Report
  
  Office of Equal Opportunity and Title IX affiliated departments Institutional Compliance & Ethics and University Administration
  
  Report is submitted to: Campus President
  Quarterly
  References: Title IX Training
- Unrelated Business Income Tax (UBIT)
  
  Athletics
  
  Report is submitted to: Published
  Annually
- Veteran Workforce Summary Reports
  
  Human Resources with input from IIE
  
  Report is submitted to: Published
  Quarterly
  References: Texas Comptroller of Public Accounts
- NCAA Graduation Rates Reporting
  
  Institutional Research
  
  Report is submitted to: NCAA
  Annually
  References: https://web3.ncaa.org/lsdbi/bylaw?bylawId=40617
July
- Animal Welfare Act (AWA) License/Registration
  
  Office of Research and Sponsored Programs
  
  Report is submitted to: U.S. Department of Agriculture
  Annually
  References: U.S. Department of Agriculture
- Annual (water) consumer confidence report
  
  Utilities Operations
  
  Report is submitted to: Published
  Annually
  References: Texas Commission on Environmental Quality
- Boiler Inspection - Bobcat Stadium #1 & 2
  
  Utilities Operations
  
  Report is submitted to: Published
  Biennial
  References: Texas Department of Licensing and Regulation
- Boiler Inspection - Ingram Hall Autoclaves (2 of 2)
  
  Utilities Operations
  
  Report is submitted to: Published
  Biennial
  References: Texas Department of Licensing and Regulation
- Boiler Inspection - Jowers #1 & 2 boilers
  
  Utilities Operations
  
  Report is submitted to: Published
  Biennial
  References: Texas Department of Licensing and Regulation
- Boiler Inspection - Spring Lake Hall Boiler
  
  Utilities Operations
  
  Report is submitted to: Published
  Biennial
  References: Texas Department of Licensing and Regulation
- Boiler Inspection - West Plant Boilers #2 & 3
  
  Utilities Operations
  
  Report is submitted to: Published
  Annually
  References: Texas Department of Licensing and Regulation
- Consumer Confidence Report (water)
  
  Utilities Operations
  
  Report is submitted to: Published
  Annually
  References: Texas Commission on Environmental Quality
- Form I-17 - School Recertification, “Petition for Approval of School for Attendance by a Nonimmigrant Student”
  
  International Student and Scholar Services; International Affairs
  
  Report is submitted to: Published
  Every 2 Years
  References: US Immigration and Customs Enforcement
- Institutional Review Board (IRB) for FWA
  
  Office of Research and Sponsored Programs
  
  Report is submitted to: Department of Health and Human Services (DHHS) - Office of Human Research Protections (OHRP)
  Every 3 Years
  References: Office for Human Research Protections (OHRP)
- NCAA Sports Sponsorship & Demographics Report
  
  Athletics
  
  Report is submitted to: NCAA
  Annually
  Resources: NCAA
- SACSCOC Financial Profile and Indicators
  
  Institutional Research
  
  Report is submitted to: Southern Association of Colleges and Schools Commission on Colleges
  Annually
  Resources: https://sacscoc.org/documents/?type=policies
- Texas Success Initiative Report (CBM002 - Spring, Certified)
  
  Institutional Research
  
  Report is submitted to: Texas Higher Education Coordinating Board
  Each Semester
  Resources: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9
- Faculty Report (CBM008 - Fall, Certified)
  
  Institutional Research
  
  Report is submitted to: Texas Higher Education Coordinating Board
  Each Semester
  Resources: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9
- Student Schedule Report (CBM00S - Spring, Certified)
  
  Institutional Research
  
  Report is submitted to: Texas Higher Education Coordinating Board
  Each Semester
  Resources: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9
- Student End of Semester Report (CBM0E1 - Spring, Certified)
  
  Institutional Research
  
  Report is submitted to: Texas Higher Education Coordinating Board
  Each Semester
  Resources: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9
August
- Academic Camps Protection of Minor Training Compliance
  
  TEMC, SLAC, Academic Camps, University College, PACE, General Education Council, Protection of Minors on Campus
  
  Report is submitted to: Published
  Annually
  References: External: Senate Bill 1414, Texas Education Code (Sections 51.976 and 51.9761) Internal: Academic Services , UPPS No. 01.04.41, Training Module, Athletics Camps & Clinics policy A/PPS No. 08/02 (1.1), Scheduling of University Housing for Camps UPPS No. 07.03.02, Registration form for groups on minors on campus
- ATH Camps for Minors
  
  Athletics
  
  Report is submitted to: Published
  Annually
- Boiler Inspection - Central Plant Boiler #1
  
  Utilities Operations
  
  Report is submitted to: Published
  Annual
  References: Texas Department of Licensing and Regulation
- Boiler Inspection - San Marcos Boiler #1
  
  Utilities Operations
  
  Report is submitted to: Published
  Biennial
  References: Texas Department of Licensing and Regulation
- Equal Employment Opportunity Report
  
  Human Resources
  
  Report is submitted to: Published
  Annually
  References: Texas Comptroller of Public Accounts
- Financial Aid Database (FAD) Report
  
  Financial Aid and Scholarships
  
  Report is submitted to: Texas Higher Education Coordinating Board (THECB)
  Tri-Annually
  References: FY 2021 Financial Aid Database (FAD) Report Manual
- Leave During Agency or Higher Education Institution Investigation
  
  Human Resources
  
  Report is submitted to: Published
  Quarterly
  References: Texas State Auditor's Office
- Minors on Campus Reporting
  
  Institutional Compliance
  
  Report is submitted to: TSUS Compliance
  Annually
  References: Texas Education Code 5.976 & 5.9761 , Chapter 261 of Family Code
- NCAA Student-Athlete Assistance Fund Report
  
  Athletics
  
  Report is submitted to: NCAA
  Annually
September
- Animal Welfare Assurance
  
  Office of Research and Sponsored Programs
  
  Report is submitted to: Department of Health and Human Services (DHHS) - Office of Laboratory Animal Welfare (OLAW)
  Annually
  References: National Institutes of Health (NIH) Office of Laboratory Animal Welfare
- NLI Institutional Commitment Form
  
  Athletics
  
  Report is submitted to: National Letter of Intent Office (NCAA)
  Annually
- THECB Title IX Coordinator Report
  
  Office of Equal Opportunity and Title IX affiliated departments Institutional Compliance & Ethics and University Administration
  
  Report is submitted to: Campus President
  Quarterly
  References: Title IX Training
- Veteran Workforce Summary Reports
  
  Human Resources with input from IIE
  
  Report is submitted to: Published
  Quarterly
  References: Texas Comptroller of Public Accounts
- Red Flag Reporting
  
  Student Business Services
  
  Report is submitted to: Vice President
  Annually
  References: https://policies.txstate.edu/university-policies/05-04-10.html
- Student Number Change Report (CBM00N)
  
  Institutional Research
  
  Report is submitted to: Texas Higher Education Coordinating Board
  Annually
  References: Texas Higher Education Data
- Student Census Report (CBM0C1 - Summer, Certified)
  
  Institutional Research
  
  Report is submitted to: Texas Higher Education Coordinating Board
  Each Semester
  References: Texas Higher Education Data
- Faculty Census Report (CBM0C8 - Summer, Certified)
  
  Institutional Research
  
  Report is submitted to: Texas Higher Education Coordinating Board
  Each Semester
  References: Texas Higher Education Data
- Census Student Schedule Report (CBM0CS - Summer, Certified)
  
  Institutional Research
  
  Report is submitted to: Texas Higher Education Coordinating Board
  Each Semester
  References: Texas Higher Education Data
October
- Academic Progress Rates (APR)
  
  Athletics
  
  Report is submitted to: NCAA
  Annually
- Annual Security and Fire Safety Report
  
  Institutional Compliance and Ethics; University Police Department; Equal Opportunity and Title IX; Student Conduct and Community Standards; Housing and Residential Life; Environmental Health, Safety and Risk Management; Student Health Center; Human Resources
  
  Report is submitted to: Current staff, faculty, and students
  Annually
  References: U.S. Department of Education; United States Code (20 U.S.C., Chapter 28, Subchapter IV, Part G. Section 1092(f)); Code of Federal Regulations (Title 34, Subtitle B, Chapter VI, Part §668, Subpart D – 668.41 Reporting and disclosure of information); Code of Federal Regulations (Title 34, Subtitle B, Chapter VI, Part §668, Subpart D – 668.46 Institutional security policies and crime statistics); Code of Federal Regulations (Title 34, Subtitle B, Chapter VI, Part §668, Subpart D – 668.49 Institutional fire safety policies and fire statistics); Clery Act Appendix for FSA Handbook; The Handbook for Campus Safety and Security Reporting 2016 Edition
- Attestation of Compliance by Director of Athletics
  
  Athletics
  
  Report is submitted to: NCAA
  Annually
- Boiler Inspection - Boilers #3, 4, & 5 at Jowers
  
  Utilities Operations
  
  Report is submitted to: Published
  Biennial
  References: Texas Department of Licensing and Regulation
- Boiler Inspection - Round Rock Boilers # 2, 3, 5
  
  Utilities Operations
  
  Report is submitted to: Published
  Biennial
  References: Texas Department of Licensing and Regulation
- Boiler Inspection - San Jacinto Boilers #1 & 2
  
  Utilities Operations
  
  Report is submitted to: Published
  Biennial
  References: Texas Department of Licensing and Regulation
- Boiler Inspection - West Plant Boiler #1
  
  Utilities Operations
  
  Report is submitted to: Published
  Annually
  References: Texas Department of Licensing and Regulation
- Chief Executive Officer Certification
  
  Institutional Compliance and Ethics and University Administration
  
  Report is submitted to: Texas Higher Education Coordinating Board (THECB)
  Annually
  References: Title IX Training
- EADA - Equity in Athletics Disclosure Act
  
  Athletics
  
  Report is submitted to: Department of Education
  Annually
- Emergency Leave Report
  
  Human Resources
  
  Report is submitted to: Published
  Annually
  References: Texas Comptroller of Public Accounts
- Energy and Water - Consumption Data Report
  
  Utilities Operations
  
  Report is submitted to: Published
  Annually
  References: Texas Comptroller of Public Accounts
- Energy and Water Management Plan
  
  Utilities Operations
  
  Report is submitted to: Published
  Annually
  References: Texas Comptroller of Public Accounts
- Fiscal Operations Report and Application to Participate (FISAP)
  
  Financial Aid and Scholarships
  
  Report is submitted to: U.S. Department of Education
  Annually
  References: US Department of Education
- Information Security Plan
  
  Information Security Office
  
  Report is submitted to: Published
  Biennially on Even Numbered Years
  References: TGC 2054 Section 2054.133(c)
- ORP Annual Report
  
  Human Resources
  
  Report is submitted to: Published
  Annually
  References: ORP Annual Report
- User Access to Web Portals
  
  Financial Aid and Scholarships
  
  Report is submitted to: Texas Higher Education Coordinating Board (THECB)
  Annually
  References: Texas Higher Education Coordinating Board
- Vulnerability Report
  
  Information Security Office
  
  Report is submitted to: Published
  Biennially on Even Numbered Years
  References: TGC 2054 Section 2054.077(b)
- IPEDS 12 Mo Unduplicated Enrollment
  
  Institutional Research
  
  Report is submitted to: National Center for Education Statistics / US Dept of Education
  Annually
  References: https://surveys.nces.ed.gov/ipeds/public/statutory-requirement
- IPEDS Completions
  
  Institutional Research
  
  Report is submitted to: National Center for Education Statistics / US Dept of Education
  Annually
  References: https://surveys.nces.ed.gov/ipeds/public/statutory-requirement
- IPEDS Institutional Characteristics
  
  Institutional Research
  
  Report is submitted to: National Center for Education Statistics / US Dept of Education
  Annually
  References: https://surveys.nces.ed.gov/ipeds/public/statutory-requirement
- Students in Self-Supporting Courses & Programs (CBM00X)
  
  Institutional Research
  
  Report is submitted to: National Center for Education Statistics / US Dept of Education
  Annually
  References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9
November
- Annual Lead & Copper Water Samples
  
  Utilities Operations
  
  Report is submitted to: Published
  Annually
  References: Texas Commission on Environmental Quality
- Drug Free Schools and Communities Act Biennial Report
  
  Alcohol and Drug Compliance Services/Dean of Students Office
  
  Report is submitted to: Posted on line and General Council
  Biannually
  References: Complying with the Drug-Free Schools and Campuses Regulations [EDGAR Part 86]; Dean of Students
- Institutional Biosafety Committee (IBC) Registration
  
  Office of Research and Sponsored Programs
  
  Report is submitted to: National Institutes of Health (NIH) - Office of Science Policy
  Annually
  References: National Institutes of Health Office of Science Policy
- Leave During Agency or Higher Education Institution Investigation
  
  Human Resources
  
  Report is submitted to: Published
  Quarterly
  References: Texas State Auditor's Office
- State Campus-Based Report and TPEG Guidelines
  
  Financial Aid and Scholarships
  
  Report is submitted to: Texas Higher Education Coordinating Board (THECB)
  Annually
  References: 2020-21 State Financial Aid Program Guidelines
- LBB Annual Performance Measures
  
  Institutional Research
  
  Report is submitted to: Texas Legislative Budget Board
  Annually
  References: https://www.lbb.texas.gov/Agencies_Portal.aspx
- LBB Performance Measure projections update for LAR (even numbered years)
  
  Institutional Research
  
  Report is submitted to: Texas Legislative Budget Board
  Annually
  References: https://www.lbb.texas.gov/Agencies_Portal.aspx
- Texas Success Initiative Report (CBM002 - Summer, Certified)
  
  Institutional Research
  
  Report is submitted to: Texas Higher Education Coordinating Board
  Each Semester
  References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9
- Faculty Report (CBM008 - Summer, Certified)
  
  Institutional Research
  
  Report is submitted to: Texas Higher Education Coordinating Board
  Each Semester
  References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9
- Student Schedule Report (CBM00S - Summer, Certified)
  
  Institutional Research
  
  Report is submitted to: Texas Higher Education Coordinating Board
  Each Semester
  References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9
- Student End of Semester Report (CBM0E1 - Summer, Certified)
  
  Institutional Research
  
  Report is submitted to: Texas Higher Education Coordinating Board
  Each Semester
  References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9
- Student Census Report (CBM0C1 - Fall, Certified)
  
  Institutional Research
  
  Report is submitted to: Texas Higher Education Coordinating Board
  Each Semester
  References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9
- Census Student Schedule Report (CBM0CS - Fall, Certified)
  
  Institutional Research
  
  Report is submitted to: Texas Higher Education Coordinating Board
  Each Semester
  References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9
- Faculty Census Report (CBM0C8 - Fall, Certified)
  
  Institutional Research
  
  Report is submitted to: Texas Higher Education Coordinating Board
  Each Semester
  References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9
- Building and Room Report (CBM005)
  
  Institutional Research
  
  Report is submitted to: Texas Higher Education Coordinating Board
  Annually
  References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9
- Graduation Report (CBM009)
  
  Institutional Research
  
  Report is submitted to: Texas Higher Education Coordinating Board
  Annually
  References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9
- Admissions Report (CBM00B)
  
  Institutional Research
  
  Report is submitted to: Texas Higher Education Coordinating Board
  Annually
  References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9
- Student Transfer Report (CBM00T)
  
  Institutional Research
  
  Report is submitted to: Texas Higher Education Coordinating Board
  Annually
  References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9
December
- Agency Info Security Assessment
  
  Information Security Office
  
  Report is submitted to: Submitted
  Biennially on Odd Numbered Years
  References: TGC 2054 Section 2054.515
- Financial Aid Database (FAD) Report
  
  Financial Aid and Scholarships
  
  Report is submitted to: Texas Higher Education Coordinating Board (THECB)
  Tri-Annually
  References: FY 2021 Financial Aid Database (FAD) Report Manual
- HB12 Staff Compensation Report
  
  Human Resources, Budget
  
  Report is submitted to: Published
  Annually
- State and Alternative Fuel Provider Fleet Program
  
  Facilities Management
  
  Report is submitted to: published
  Annually
  References: US Department Of Energy
- THECB Title IX Coordinator Report
  
  Office of Equal Opportunity and Title IX affiliated departments Institutional Compliance & Ethics and University Administration
  
  Report is submitted to: Campus President
  Quarterly
  References: Title IX Training
- Veteran Workforce Summary Reports
  
  Human Resources with input from IIE
  
  Report is submitted to: Published
  Quarterly
  References: Texas Comptroller of Public Accounts
- SACSCOC Institutional Profile Update
  
  Institutional Research
  
  Report is submitted to: Southern Association of Colleges and Schools Commission on Colleges
  Annually
  References: https://sacscoc.org/documents/?type=policies
- THECB NRUF Progress Report
  
  Institutional Research
  
  Report is submitted to: Texas Higher Education Coordinating Board
  Annually
  References: https://www.highered.texas.gov/institutional-resources-programs/public-universities-health-related-institutions/research-funding-in-texas/national-research-university-fund-nruf/
Flexible or Varying Timeframe
- Affirmative Action Plan
  
  Institutional Inclusive Excellence, Faculty and Staff Initiatives
  
  Report is submitted to: Published
  Annually
- Annual A-133 Title IV Financial Aid Cluster Audit
  
  Financial Aid and Scholarships
  
  Report is submitted to: U.S. Department of Education
  Annually
  References: Federal Student Aid
- Annual Certification for New and Existing Study-Abroad and Study-in-America Courses
  
  Education Abroad-International Affairs and Office of Distance and Extended Learning
  
  Report is submitted to: Published
  Annually, Certification must be completed prior to offering courses.
  References: Online Certification Form for Study-Abroad and Study-in-America Courses
- Avoidance of Conflicts Report
  
  Office of Research and Sponsored Programs
  
  Report is submitted to: Texas State University System-Vice Chancellor and General Council
  Ongoing
  References: THE TEXAS STATE UNIVERSITY SYSTEM
- Diving Activities
  
  Office of Research and Sponsored Programs/Meadows Center
  
  Report is submitted to: Edwards Aquifer Authority (EAA)
  Annually
- Endangered Species Act (ESA) reporting of endangered species
  
  Office of Research and Sponsored Programs/Meadows Center
  
  Report is submitted to: Edwards Aquifer Research Data Center (EARDC)
  Annually
- Financial Aid Memorandum of Understanding
  
  Financial Aid and Scholarships
  
  Report is submitted to: Texas Higher Education Coordinating Board (THECB)
  Every Seven Years
  References: Texas Higher Education Coordinating Board
- Program Review (TAC 202 audit)
  
  Information Security Office
  
  Report is submitted to: Published
  Biennially
  References: Texas Administrative Code
- State of Information Security (SOIS)
  
  Information Security Office
  
  Report is submitted to: Published
  Annually
  References: Texas Administrative Code

Institutional Reporting Calendar

Human Resources

Utilities Operations

Utilities Operations

Utilities Operations

Institutional Compliance and Ethics; University Police Department; Equal Opportunity and Title IX; Student Involvement; Student Conduct and Community Standards; Housing and Residential Life; Environmental Health, Safety and Risk Management; Student Health Center; Human Resources

Office of Research and Sponsored Programs/Meadows Center

Office of Veterans Affairs under the University Registrar

Athletics

Office of Research and Sponsored Programs/Meadows Center

Institutional Research

Institutional Research

Institutional Research

Utilities Operations

Human Resources

Athletics

Institutional Research

Institutional Research

Institutional Research

Institutional Research

International Student and Scholar Services; International Affairs

Environmental Health, Safety & Risk Management (EHSRM)

Report is submitted to: Texas Commission on Environmental Quality Annually

Utilities Operations

Utilities Operations

Utilities Operations

Utilities Operations

Vice President for Information Technology

Financial Aid and Scholarships

Office of Equal Opportunity and Title IX affiliated departments Institutional Compliance & Ethics and University Administration

Utilities Operations

Human Resources with input from IIE

Institutional Research

Institutional Research

Institutional Research

Institutional Research

Institutional Research

Institutional Research

Institutional Research

Financial Aid and Scholarships

Financial Aid and Scholarships

Office of Research and Sponsored Programs

Institutional Research

Institutional Research

Institutional Research

Institutional Research

Institutional Research

Institutional Research

Institutional Research

Institutional Research

Institutional Research

Institutional Research

Alcohol and Drug Compliance Services/Dean of Students Office

Human Resources

Athletics

Institutional Research

Utilities Operations

Utilities Operations

Office of Research and Sponsored Programs

Athletics

Office of Veterans Affairs under the University Registrar

Office of Equal Opportunity and Title IX affiliated departments Institutional Compliance & Ethics and University Administration

Athletics

Human Resources with input from IIE

Institutional Research

Office of Research and Sponsored Programs

Utilities Operations

Utilities Operations

Utilities Operations

Utilities Operations

Utilities Operations

Utilities Operations

Report is submitted to: Texas Commission on Environmental Quality
Annually