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      Institutional Compliance and Ethics
      Institutional Compliance and Ethics

      Institutional Reporting Calendar

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      • January

        • ACA Reporting - 1095-C Reporting

          Human Resources

          Report is submitted to: Published  
          Annually
          References: Internal Revenue Service

        • Annual Groundwater Report

          Utilities Operations

          Report is submitted to: Published
          Annually
          References: Edwards Aquifer

        • Boiler Inspection - Round Rock Boiler #4

          Utilities Operations

          Report is submitted to: Published
          Biennial
          References:  Texas Department of Licensing and Regulation

        • Boiler Inspection - Smith Hall

          Utilities Operations

          Report is submitted to: Published
          Biennial
          References:  Texas Department of Licensing and Regulation

        • Campus Safety and Security Survey

          Institutional Compliance and Ethics; University Police Department; Equal Opportunity and Title IX; Student Involvement; Student Conduct and Community Standards; Housing and Residential Life; Environmental Health, Safety and Risk Management; Student Health Center; Human Resources

          Report is submitted to: United States Department of Education
          Annually
          References: U.S. Department of Education; United States Code (20 U.S.C., Chapter 28, Subchapter IV, Part G. Section 1092(f)) ; Code of Federal Regulations (Title 34, Subtitle B, Chapter VI, Part §668, Subpart D – 668.41 Reporting and disclosure of information) ; Code of Federal Regulations (Title 34, Subtitle B, Chapter VI, Part §668, Subpart D – 668.46 Institutional security policies and crime statistics); Code of Federal Regulations (Title 34, Subtitle B, Chapter VI, Part §668, Subpart D – 668.49 Institutional fire safety policies and fire statistics) ; Clery Act Appendix for FSA Handbook; The Handbook for Campus Safety and Security Reporting 2016 Edition 

        • Endangered Species Act (ESA) permit report for Edwards Aquifer Authority

          Office of Research and Sponsored Programs/Meadows Center

          Report is submitted to: City of San Marcos Watershed Protection Manager, Melani Howard
          Annually 

           

        • Hazlewood Report

          Office of Veterans Affairs  under the University Registrar

          Report is submitted to: Texas Veterans Commission
          Each Semester 
          References: Hazlewood

        • NCAA Financial Audit

          Athletics

          Report is submitted to: Published
          Annually

           

        • Report on Spring Lake Management under Habitat Conservation Plan (HCP)

          Office of Research and Sponsored Programs/Meadows Center

          Report is submitted to: City of San Marcos Watershed Protection Manager, Melani Howard
          Annually

           

        • DOE Hispanic Serving Institution (Title III and V Certification)

          Institutional Research

          Report is submitted to: US Department of Education
          Annually

          References: https://www2.ed.gov/about/offices/list/ope/idues/eligibility.html

           

        • THECB Accountability System Update

          Institutional Research

          Report is submitted to: Texas Higher Education Coordinating Board
          Annually

          References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9

           

        • THECB General Academic Institution Expenditure Study

          Institutional Research

          Report is submitted to: Texas Higher Education Coordinating Board
          Annually

          References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9

           

        • Federal Report for National Transit Database

          Report is submitted to: Federal Transit Administration 

          Annually

          Reference: https://www.transit.dot.gov/ntd

      • February

        • Boiler Inspection - Archives & Research

          Utilities Operations


          Report is submitted to: Published
          Biennial
          References:  Texas Department of Licensing and Regulation

        • Leave During Agency or Higher Education Institution Investigation

          Human Resources

          Report is submitted to: Published 
          Quarterly
          References: Texas State Auditor’s Office

        • NCAA FBS Membership Ticket Sales Requirements

          Athletics

          Report is submitted to: Published 
          Annually

           

        • IPEDS Admissions

          Institutional Research

          Report is submitted to: National Center for Education Statistics / US Dept of Education 
          Annually

          References: https://surveys.nces.ed.gov/ipeds/public/statutory-requirement

           

        • IPEDS Financial Aid

          Institutional Research

          Report is submitted to: National Center for Education Statistics / US Dept of Education 
          Annually

          References: https://surveys.nces.ed.gov/ipeds/public/statutory-requirement

           

        • IPEDS Graduation Rates

          Institutional Research

          Report is submitted to: National Center for Education Statistics / US Dept of Education 
          Annually

          References: https://surveys.nces.ed.gov/ipeds/public/statutory-requirement

           

        • IPEDS Outcome Measures

          Institutional Research

          Report is submitted to: National Center for Education Statistics / US Dept of Education 
          Annually

          References: https://surveys.nces.ed.gov/ipeds/public/statutory-requirement

           

        • PCI DSS Compliance

          FINANCE AND SUPPORT SERVICES

          Report is submitted to: Treasurer; TXST merchant processor 

          Annually

          Reference: UPPS 03.01.05

           

      • March

        • Annual School Official Verification

          International Student and Scholar Services; International Affairs

          Report is submitted to: Published
          Annually
          References: Immigrations and Customs Enforcement 

        • Annual Waste Summary (Industrial and Hazardous Waste)

          Environmental Health, Safety & Risk Management (EHSRM)

          Report is submitted to: Texas Commission on Environmental Quality
          Annually 

           

        • Boiler Inspection - Bexar Boiler #1

          Utilities Operations

          Report is submitted to: Published
          Biennial
          References: Texas Department of Licensing and Regulation

           

        • Boiler Inspection - Bexar #2

          Utilities Operations

          Report is submitted to: Published
          Biennial
          References: Texas Department of Licensing and Regulation

           

        • Boiler Inspection - Central Plant Boiler #2

          Utilities Operations

          Report is submitted to: Published
          Annual
          References:  Texas Department of Licensing and Regulation

        • Boiler Inspection - End Zone Showers

          Utilities Operations

          Report is submitted to: Published
          Biennial
          References:  Texas Department of Licensing and Regulation

        • Information Resources Deployment Review (IRDR)

          Vice President for Information Technology

          Report is submitted to: Texas Department of Information Resources
          Even Years
          References: Texas Department of Information Resources

        • Program Participation Agreement / Eligibility and Certification Approval Report

          Financial Aid and Scholarships

          Report is submitted to: U.S. Department of Education


          Every 5 years (with updates prior to this time frame as needed)


          References: Title IV Participation Application

        • THECB Title IX Coordinator Report

          Office of Equal Opportunity and Title IX affiliated departments Institutional Compliance & Ethics and University Administration

          Report is submitted to: Campus President 
          Quarterly 
          References: Title IX Training THECB

           

        • TWDB - Annual Water Use Survey

          Utilities Operations

          Report is submitted to:
          Annual 
          References: Texas Water Development Board

        • Veteran Workforce Summary Reports

          Human Resources with input from IIE

          Report is submitted to: Published 
          Quarterly
          References: Texas Comptroller of Public Accounts

        • Texas Success Initiative Report (CBM002 - Fall, Certified)

          Institutional Research

          Report is submitted to: Texas Higher Education Coordinating Board 
          Each Semester
          References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9

        • Faculty Report (CBM008 - Fall, Certified)

          Institutional Research

          Report is submitted to: Texas Higher Education Coordinating Board 
          Each Semester
          References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9

        • Student Schedule Report (CBM00S - Fall, Certified)

          Institutional Research

          Report is submitted to: Texas Higher Education Coordinating Board 
          Each Semester
          References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9

        • Student End of Semester Report (CBM0E1 - Fall, Certified)

          Institutional Research

          Report is submitted to: Texas Higher Education Coordinating Board 
          Each Semester
          References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9

        • Student Census Report (CBM0C1 - Spring, Odd Years, Certified)

          Institutional Research

          Report is submitted to: Texas Higher Education Coordinating Board 
          Each Semester
          References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9

        • Faculty Census Report (CBM0C8 - Spring, Odd Years, Certified)

          Institutional Research

          Report is submitted to: Texas Higher Education Coordinating Board 
          Each Semester
          References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9

        • Census Student Schedule Report (CBM0CS - Spring, Odd Years, Certified)

          Institutional Research

          Report is submitted to: Texas Higher Education Coordinating Board 
          Each Semester
          References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9

        • Full-Time Employee Report

          Report is submitted to: State Auditor’s Office 

          Quarterly

        • Financial Aid Opt-in / Opt-out Form

          Financial Aid and Scholarships

          Report is submitted to: Texas Higher Education Coordinating Board (THECB)
          Annually
          References:  Texas State Financial Aid Opt-in/Opt-out Form Memo 

      • April

        • ORI Assurance Program

          Office of Research and Sponsored Programs

          Report is submitted to: Office of Research Integrity (ORI)
          Annually
          References: The Office of Research Integrity 

        • IPEDS 12-month Enrollment

          Institutional Research

          Report is submitted to: National Center for Education Statistics / US Dept of Education
          Annually
          References: https://surveys.nces.ed.gov/ipeds/public/statutory-requirement

        • IPEDS Academic Libraries

          Institutional Research

          Report is submitted to: National Center for Education Statistics / US Dept of Education
          Annually
          References: https://surveys.nces.ed.gov/ipeds/public/statutory-requirement

        • IPEDS Annual Financial Report - Statistics

          Institutional Research

          Report is submitted to: National Center for Education Statistics / US Dept of Education
          Annually
          References: https://surveys.nces.ed.gov/ipeds/public/statutory-requirement

        • IPEDS Fall Enrollment

          Institutional Research

          Report is submitted to: National Center for Education Statistics / US Dept of Education
          Annually
          References: https://surveys.nces.ed.gov/ipeds/public/statutory-requirement

        • IPEDS Finance

          Institutional Research

          Report is submitted to: National Center for Education Statistics / US Dept of Education
          Annually
          References: https://surveys.nces.ed.gov/ipeds/public/statutory-requirement

        • IPEDS Human Resources

          Institutional Research

          Report is submitted to: National Center for Education Statistics / US Dept of Education
          Annually
          References: https://surveys.nces.ed.gov/ipeds/public/statutory-requirement

        • Student Census Report (CBM0C1 - Spring, Even Years, Certified)

          Institutional Research

          Report is submitted to: Texas Higher Education Coordinating Board
          Each Semester
          References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9

        • Faculty Census Report (CBM0C8 - Spring, Even Years, Certified)

          Institutional Research

          Report is submitted to: Texas Higher Education Coordinating Board
          Each Semester
          References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9

        • Census Student Schedule Report (CBM0CS - Spring, Even Years, Certified)

          Institutional Research

          Report is submitted to: Texas Higher Education Coordinating Board
          Each Semester
          References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9

        • Doctoral Exception Report (CBM00E - Even years)

          Institutional Research

          Report is submitted to: Texas Higher Education Coordinating Board
          Biennial
          References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9

        • Report on Enrolled Students Who are the Parent or Guardian of a Minor

          Dean of Students Office/Institutional Research

          Report is Submitted to: Texas Higher Education Coordinating Board

          Annually

          References: https://statutes.capitol.texas.gov/Docs/ED/htm/ED.51.htm#51.9357

      • May

        • Drug Free Schools and Communities Act Biennial Report

          Alcohol and Drug Compliance Services/Dean of Students Office

          Report is submitted to: Posted on line and General Council 
          Biannually 
          References: Complying with the Drug-Free Schools and Campuses Regulations [EDGAR Part 86] , Alcohol and Drug Compliance Services (ADCS)

        • Leave During Agency or Higher Education Institution Investigation

          Human Resources 

          Report is submitted to: Published 
          Quarterly
          References: Texas State Auditor's Office 

        • Sexual Violence Prevention Attestation

          Athletics

          Report is submitted to: NCAA
          Annually 

           

        • Course Inventory (CBM003)

          Institutional Research

          Report is submitted to: Texas Higher Education Coordinating Board
          Each Semester

          References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9

           

      • June

        • Boiler Inspection - Central Plant water heater

          Utilities Operations

          Report is submitted to: Published
          Biennial
          References:  Texas Department of Licensing and Regulation

        • Boiler Inspection - End Zone Boilers

          Utilities Operations

          Report is submitted to: Submitted
          Biennial
          References: Texas Department of Licensing and Regulation

           

        • Federal Wide Assurance (FWA)

          Office of Research and Sponsored Programs

          Report is submitted to: Department of Health and Human Services (DHHS) - Office of Human Research Protections (OHRP)
          Every 5 Years
          References: Office for Human Research Protections

        • Graduation Success Rates

          Athletics

          Report is submitted to: NCAA
          Annually 

           

        • Hazlewood Report

          Office of Veterans Affairs under the University Registrar

          Report is submitted to: Texas Veterans Commission
          Each Semester 
          References: Texas Veterans Commission  

        • THECB Title IX Coordinator Report

          Office of Equal Opportunity and Title IX affiliated departments Institutional Compliance & Ethics and University Administration

          Report is submitted to: Campus President 
          Quarterly 
          References: Title IX Training

        • Unrelated Business Income Tax (UBIT)

          Athletics

          Report is submitted to: Published 
          Annually

           

        • Veteran Workforce Summary Reports

          Human Resources with input from IIE

          Report is submitted to: Published 
          Quarterly
          References: Texas Comptroller of Public Accounts

           

        • NCAA Graduation Rates Reporting

          Institutional Research

          Report is submitted to: NCAA
          Annually
          References: https://web3.ncaa.org/lsdbi/search/bylawView?id=16987

           

        • NCAA Sport Sponsorship

          Report is submitted to: NCAA

          Annually

        • Full-Time Employee Report

          Report is submitted to: State Auditor’s Office 

          Quarterly

        • State and Alternative Fuel Provider Fleet Program

          Facilities Management

          Report is submitted to: published 
          Annually 
          References: US Department Of Energy

        • Financial Aid Database (FAD) Report

          Financial Aid and Scholarships

          Report is submitted to: Texas Higher Education Coordinating Board (THECB)
          Tri-Annually 
          References: FY 2021 Financial Aid Database (FAD) Report Manual

      • July

        • Animal Welfare Act (AWA) License/Registration

          Office of Research and Sponsored Programs

          Report is submitted to: U.S. Department of Agriculture 
          Annually
          References: U.S. Department of Agriculture 

        • Annual (water) consumer confidence report

          Utilities Operations

          Report is submitted to: Published
          Annually
          References: Texas Commission on Environmental Quality

        • Boiler Inspection - Bobcat Stadium #1 & 2

          Utilities Operations

          Report is submitted to: Published
          Biennial
          References: Texas Department of Licensing and Regulation

           

        • Boiler Inspection - Ingram Hall Autoclaves (2 of 2)

          Utilities Operations

          Report is submitted to: Published
          Biennial
          References:  Texas Department of Licensing and Regulation

        • Boiler Inspection - Jowers #1 & 2 boilers

          Utilities Operations

          Report is submitted to: Published
          Biennial
          References:  Texas Department of Licensing and Regulation

        • Boiler Inspection - Spring Lake Hall Boiler

          Utilities Operations

          Report is submitted to: Published
          Biennial
          References:  Texas Department of Licensing and Regulation

        • Boiler Inspection - West Plant Boilers #2 & 3

          Utilities Operations

          Report is submitted to: Published
          Annually
          References: Texas Department of Licensing and Regulation

        • Consumer Confidence Report (water)

          Utilities Operations

          Report is submitted to: Published
          Annually
          References: Texas Commission on Environmental Quality

           

        • Form I-17 - School Recertification, “Petition for Approval of School for Attendance by a Nonimmigrant Student”

          International Student and Scholar Services; International Affairs

          Report is submitted to: Published 
          Every 2 Years
          References: US Immigration and Customs Enforcement 

        • Institutional Review Board (IRB) for FWA

          Office of Research and Sponsored Programs

          Report is submitted to: Department of Health and Human Services (DHHS) - Office of Human Research Protections (OHRP)
          Every 3 Years
          References:  Office for Human Research Protections (OHRP)

        • NCAA Sports Sponsorship & Demographics Report

          Athletics 

          Report is submitted to: NCAA
          Annually
          Resources: NCAA

           

        • SACSCOC Financial Profile and Indicators

          Institutional Research

          Report is submitted to: Southern Association of Colleges and Schools Commission on Colleges
          Annually
          Resources: https://sacscoc.org/documents/?type=policies

           

        • Texas Success Initiative Report (CBM002 - Spring, Certified)

          Institutional Research

          Report is submitted to: Texas Higher Education Coordinating Board
          Each Semester
          Resources: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9

           

        • Faculty Report (CBM008 - Fall, Certified)

          Institutional Research

          Report is submitted to: Texas Higher Education Coordinating Board
          Each Semester
          Resources: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9

           

        • Student Schedule Report (CBM00S - Spring, Certified)

          Institutional Research

          Report is submitted to: Texas Higher Education Coordinating Board
          Each Semester
          Resources: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9

           

        • Student End of Semester Report (CBM0E1 - Spring, Certified)

          Institutional Research

          Report is submitted to: Texas Higher Education Coordinating Board
          Each Semester
          Resources: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9

           

      • August

        • Academic Camps Protection of Minor Training Compliance

          TEMC, SLAC, Academic Camps, PACE, General Education Council, Protection of Minors on Campus

          Report is submitted to: Published 
          Annually
          References: External: Senate Bill 1414, Texas Education Code (Sections 51.976 and 51.9761)  Internal: Academic Services , UPPS No. 01.04.41, Training Module,  Athletics Camps & Clinics policy A/PPS No. 08/02 (1.1), Scheduling of University Housing for Camps UPPS No. 07.03.02, Registration form for groups on minors on campus 

        • ATH Camps for Minors

          Athletics

          Report is submitted to: Published 
          Annually

           

        • Boiler Inspection - Central Plant Boiler #1

          Utilities Operations

          Report is submitted to: Published
          Annual
          References:  Texas Department of Licensing and Regulation

        • Boiler Inspection - San Marcos Boiler #1

          Utilities Operations

          Report is submitted to: Published
          Biennial
          References:  Texas Department of Licensing and Regulation

           

        • Equal Employment Opportunity Report

          Human Resources

          Report is submitted to: Published 
          Annually
          References: Texas Comptroller of Public Accounts

           

        • Leave During Agency or Higher Education Institution Investigation

          Human Resources 

          Report is submitted to: Published 
          Quarterly
          References: Texas State Auditor's Office 

        • Minors on Campus Reporting

          Institutional Compliance

          Report is submitted to: TSUS Compliance
          Annually
          References: Texas Education Code 5.976 & 5.9761 , Chapter 261 of Family Code

        • NCAA Student-Athlete Assistance Fund Report

          Athletics

          Report is submitted to: NCAA
          Annually

           

        • State Financial Aid Program Participation Agreement

          Report is submitted to: Texas Higher Education Coordinating Board (THECB)

          Frequency: Biennial

          References: THECB Program Participation Agreement Memo 

      • September

        • Animal Welfare Assurance

          Office of Research and Sponsored Programs

          Report is submitted to: Department of Health and Human Services (DHHS) - Office of Laboratory Animal Welfare (OLAW)
          Annually
          References: National Institutes of Health (NIH) Office of Laboratory Animal Welfare

        • NLI Institutional Commitment Form

          Athletics

          Report is submitted to: National Letter of Intent Office (NCAA)
          Annually 

           

        • THECB Title IX Coordinator Report

          Office of Equal Opportunity and Title IX affiliated departments Institutional Compliance & Ethics and University Administration

          Report is submitted to: Campus President 
          Quarterly 
          References: Title IX Training

        • Veteran Workforce Summary Reports

          Human Resources with input from IIE

          Report is submitted to: Published 
          Quarterly
          References: Texas Comptroller of Public Accounts

        • Red Flag Reporting

          Student Business Services

          Report is submitted to: Vice President
          Annually
          References: https://policies.txstate.edu/university-policies/05-04-10.html

        • Student Number Change Report (CBM00N)

          Institutional Research

          Report is submitted to: Texas Higher Education Coordinating Board
          Annually
          References: Texas Higher Education Data

        • Student Census Report (CBM0C1 - Summer, Certified)

          Institutional Research

          Report is submitted to: Texas Higher Education Coordinating Board
          Each Semester
          References: Texas Higher Education Data

        • Faculty Census Report (CBM0C8 - Summer, Certified)

          Institutional Research

          Report is submitted to: Texas Higher Education Coordinating Board
          Each Semester
          References: Texas Higher Education Data

        • Census Student Schedule Report (CBM0CS - Summer, Certified)

          Institutional Research

          Report is submitted to: Texas Higher Education Coordinating Board
          Each Semester
          References: Texas Higher Education Data

        • Hazlewood Report

          OFFICE OF VETERANS AFFAIRS UNDER THE UNIVERSITY REGISTRAR

          Report is submitted to: Texas Veterans Commission

          Each Semester

          References: Hazlewood

        • Full-Time Employee Report

          Report is submitted to: State Auditor’s Office

          Quarterly

        • Campus Carry

          Institutional Compliance and Ethics

          Report is submitted to: Legislator via TSUS OGC

          Biennially 

      • October

        • Academic Progress Rates (APR)

          Athletics

          Report is submitted to: NCAA
          Annually

        • Annual Security and Fire Safety Report

          Institutional Compliance and Ethics; University Police Department; Equal Opportunity and Title IX; Student Conduct and Community Standards; Housing and Residential Life; Environmental Health, Safety and Risk Management; Student Health Center; Human Resources; Student Involvement and Engagement

          Report is submitted to: Current staff, faculty, and students
          Annually
          References: U.S. Department of Education; United States Code (20 U.S.C., Chapter 28, Subchapter IV, Part G. Section 1092(f)); Code of Federal Regulations (Title 34, Subtitle B, Chapter VI, Part §668, Subpart D – 668.41 Reporting and disclosure of information); Code of Federal Regulations (Title 34, Subtitle B, Chapter VI, Part §668, Subpart D – 668.46 Institutional security policies and crime statistics); Code of Federal Regulations (Title 34, Subtitle B, Chapter VI, Part §668, Subpart D – 668.49 Institutional fire safety policies and fire statistics); Clery Act Appendix for FSA Handbook; The Handbook for Campus Safety and Security Reporting 2016 Edition 

        • Attestation of Compliance by Director of Athletics

          Athletics

          Report is submitted to: NCAA
          Annually

           

        • Boiler Inspection - Boilers #3, 4, & 5 at Jowers

          Utilities Operations

          Report is submitted to: Published
          Biennial
          References: Texas Department of Licensing and Regulation

        • Boiler Inspection - Round Rock Boilers # 2, 3, 5

          Utilities Operations

          Report is submitted to: Published
          Biennial
          References: Texas Department of Licensing and Regulation

        • Boiler Inspection - San Jacinto Boilers #1 & 2

          Utilities Operations

          Report is submitted to: Published
          Biennial
          References:  Texas Department of Licensing and Regulation

           

        • Boiler Inspection - West Plant Boiler #1

          Utilities Operations

          Report is submitted to: Published
          Annually 
          References: Texas Department of Licensing and Regulation

        • Chief Executive Officer Certification

          Institutional Compliance and Ethics and University Administration 

          Report is submitted to: Texas Higher Education Coordinating Board (THECB)
          Annually 
          References:  Title IX Training 

        • EADA - Equity in Athletics Disclosure Act

          Athletics

          Report is submitted to: Department of Education
          Annually 

        • Emergency Leave Report

          Human Resources

          Report is submitted to: Published 
          Annually
          References: Texas Comptroller of Public Accounts

        • Energy and Water - Consumption Data Report

          Utilities Operations

          Report is submitted to: Published 
          Annually
          References: Texas Comptroller of Public Accounts

        • Energy and Water Management Plan

          Utilities Operations

          Report is submitted to: Published 
          Annually
          References: Texas Comptroller of Public Accounts

        • Fiscal Operations Report and Application to Participate (FISAP)

          Financial Aid and Scholarships

          Report is submitted to: U.S. Department of Education
          Annually
          References: US Department of Education

        • Information Security Plan

          Information Security Office

          Report is submitted to: Published
          Biennially on Even Numbered Years
          References:   TGC 2054 Section 2054.133(c)

        • ORP Annual Report

          Human Resources

          Report is submitted to: Published 
          Annually
          References: ORP Annual Report

           

        • User Access to Web Portals

          Financial Aid and Scholarships

          Report is submitted to: Texas Higher Education Coordinating Board (THECB)
          Annually 
          References: Texas Higher Education Coordinating Board

        • Vulnerability Report

          Information Security Office

          Report is submitted to: Published
          Biennially on Even Numbered Years
          References:  TGC 2054 Section 2054.077(b)

        • IPEDS 12 Mo Unduplicated Enrollment

          Institutional Research

          Report is submitted to: National Center for Education Statistics / US Dept of Education
          Annually
          References: https://surveys.nces.ed.gov/ipeds/public/statutory-requirement

        • IPEDS Completions

          Institutional Research

          Report is submitted to: National Center for Education Statistics / US Dept of Education
          Annually
          References: https://surveys.nces.ed.gov/ipeds/public/statutory-requirement

        • IPEDS Institutional Characteristics

          Institutional Research

          Report is submitted to: National Center for Education Statistics / US Dept of Education
          Annually
          References: https://surveys.nces.ed.gov/ipeds/public/statutory-requirement

        • Students in Self-Supporting Courses & Programs (CBM00X)

          Institutional Research

          Report is submitted to: National Center for Education Statistics / US Dept of Education
          Annually
          References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9

        • Crime and Fire Statistics

          INSTITUTIONAL COMPLIANCE AND ETHICS

          Data is submitted to: Department of Education

          Annually

          Reference:  Campus Safety and Security

        • Administrative Accountability Report

          Report is submitted to: TSUS

          Annually

        • Financial Aid Database (FAD) Report

          Financial Aid and Scholarships

          Report is submitted to: Texas Higher Education Coordinating Board (THECB)
          Tri-Annually 
          References: FY 2021 Financial Aid Database (FAD) Report Manual

        • State Campus-Based Report and TPEG Guidelines

          Financial Aid and Scholarships

          Report is submitted to: Texas Higher Education Coordinating Board (THECB)
          Annually
          References:  State Campus-Based Programs Annual Report

        • Federal Work-Study Earnings Reporting

          Report is submitted to: U. S. Department of Education

          Frequency: Annually

          References: CB-24-13

      • November

        • Annual Lead & Copper Water Samples

          Utilities Operations

          Report is submitted to: Published
          Annually
          References: Texas Commission on Environmental Quality

           

        • Drug Free Schools and Communities Act Biennial Report

          Alcohol and Drug Compliance Services/Dean of Students Office

          Report is submitted to: Posted on line and General Council 
          Biannually 
          References: Complying with the Drug-Free Schools and Campuses Regulations [EDGAR Part 86]; Dean of Students 

        • Institutional Biosafety Committee (IBC) Registration

          Office of Research and Sponsored Programs

          Report is submitted to: National Institutes of Health (NIH) - Office of Science Policy
          Annually 
          References: National Institutes of Health Office of Science Policy

        • Leave During Agency or Higher Education Institution Investigation

          Human Resources 

          Report is submitted to: Published 
          Quarterly
          References: Texas State Auditor's Office 

           

        • LBB Annual Performance Measures

          Institutional Research

          Report is submitted to: Texas Legislative Budget Board
          Annually
          References: https://www.lbb.texas.gov/Agencies_Portal.aspx

        • LBB Performance Measure projections update for LAR (even numbered years)

          Institutional Research

          Report is submitted to: Texas Legislative Budget Board
          Annually
          References: https://www.lbb.texas.gov/Agencies_Portal.aspx

        • Texas Success Initiative Report (CBM002 - Summer, Certified)

          Institutional Research

          Report is submitted to: Texas Higher Education Coordinating Board
          Each Semester
          References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9

        • Faculty Report (CBM008 - Summer, Certified)

          Institutional Research

          Report is submitted to: Texas Higher Education Coordinating Board
          Each Semester
          References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9

        • Student Schedule Report (CBM00S - Summer, Certified)

          Institutional Research

          Report is submitted to: Texas Higher Education Coordinating Board
          Each Semester
          References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9

        • Student End of Semester Report (CBM0E1 - Summer, Certified)

          Institutional Research

          Report is submitted to: Texas Higher Education Coordinating Board
          Each Semester
          References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9

        • Student Census Report (CBM0C1 - Fall, Certified)

          Institutional Research

          Report is submitted to: Texas Higher Education Coordinating Board
          Each Semester
          References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9

        • Census Student Schedule Report (CBM0CS - Fall, Certified)

          Institutional Research

          Report is submitted to: Texas Higher Education Coordinating Board
          Each Semester
          References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9

        • Faculty Census Report (CBM0C8 - Fall, Certified)

          Institutional Research

          Report is submitted to: Texas Higher Education Coordinating Board
          Each Semester
          References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9

        • Building and Room Report (CBM005)

          Institutional Research

          Report is submitted to: Texas Higher Education Coordinating Board
          Annually
          References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9

        • Graduation Report (CBM009)

          Institutional Research

          Report is submitted to: Texas Higher Education Coordinating Board
          Annually
          References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9

        • Admissions Report (CBM00B)

          Institutional Research

          Report is submitted to: Texas Higher Education Coordinating Board
          Annually
          References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9

        • Student Transfer Report (CBM00T)

          Institutional Research

          Report is submitted to: Texas Higher Education Coordinating Board
          Annually
          References: http://www.txhighereddata.org/index.cfm?objectId=96F8EE70-D880-11E8-BB650050560100A9

        • NCAA Attestations

          Report is submitted to: NCAA

          Annually

      • December

        • Agency Info Security Assessment

          Information Security Office

          Report is submitted to: Submitted
          Biennially on Odd Numbered Years
          References:  TGC 2054 Section 2054.515

        • State and Alternative Fuel Provider Fleet Program

          Facilities Management

          Report is submitted to: published 
          Annually 
          References: US Department Of Energy

        • THECB Title IX Coordinator Report

          Office of Equal Opportunity and Title IX affiliated departments Institutional Compliance & Ethics and University Administration

          Report is submitted to: Campus President 
          Quarterly 
          References: Title IX Training

        • Veteran Workforce Summary Reports

          Human Resources with input from IIE

          Report is submitted to: Published 
          Quarterly
          References: Texas Comptroller of Public Accounts

        • SACSCOC Institutional Profile Update

          Institutional Research

          Report is submitted to: Southern Association of Colleges and Schools Commission on Colleges 
          Annually
          References: https://sacscoc.org/documents/?type=policies

        • THECB NRUF Progress Report

          Institutional Research

          Report is submitted to: Texas Higher Education Coordinating Board
          Annually
          References: https://www.highered.texas.gov/our-work/supporting-our-institutions/research-funding-in-texas/research-funding-and-programs/national-research-university-fund/

        • Full-Time Employee Report

          Report is submitted to: State Auditor’s Office 

          Quarterly

      • Flexible or Varying Timeframe

        • Annual A-133 Title IV Financial Aid Cluster Audit

          Financial Aid and Scholarships

          Report is submitted to: U.S. Department of Education
          Annually
          References: Federal Student Aid

        • Annual Certification for New and Existing Study-Abroad and Study-in-America Courses

          Education Abroad-International Affairs and Office of Distance and Extended Learning

          Report is submitted to: Published 
          Annually, Certification must be completed prior to offering courses.
          References: Online Certification Form for Study-Abroad and Study-in-America Courses

        • Avoidance of Conflicts Report

          Office of Research and Sponsored Programs

          Report is submitted to: Texas State University System-Vice Chancellor and General Council
          Ongoing 
          References: THE TEXAS STATE UNIVERSITY SYSTEM

        • Diving Activities

          Office of Research and Sponsored Programs/Meadows Center

          Report is submitted to: Edwards Aquifer Authority (EAA)
          Annually

        • Endangered Species Act (ESA) reporting of endangered species

          Office of Research and Sponsored Programs/Meadows Center

          Report is submitted to: Edwards Aquifer Research Data Center (EARDC)
          Annually

           

        • Program Review (TAC 202 audit)

          Information Security Office

          Report is submitted to: Published 
          Biennially
          References: Texas Administrative Code

        • State of Information Security (SOIS)

          Information Security Office

          Report is submitted to: Published
          Annually
          References:  Texas Administrative Code

      • Texas State
      • Institutional Compliance and Ethics
      • Institutional Reporting Calendar

      Institutional Compliance and Ethics

      Elliott A 3rd Floor

      201 Talbot Street

      San Marcos, Texas 78666

      Phone: 512.245.4961

      compliance@txstate.edu

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